Ai for the busy human with Bella Vasta

Planning a vacation should not feel like a second job. After this episode, you will be excited to use ChatGPT to plan your vacation on a budget you decide.

AI For The Busy Human · Episode 5 · Hosted by Bella Vasta

Seventeen tabs. Three hotel comparison sites. A Google Doc full of expired links. A group chat where everyone says they are flexible but no one is actually flexible. By the time you book everything, you need a vacation from planning the vacation. In this episode, Bella Vasta shows you how to use ChatGPT or Gemini as your personal travel planner — one prompt builds a full day-by-day itinerary with realistic costs, backup options, and everything organized in one place. No more decision fatigue. No more feeling like you are managing a project instead of planning something fun.

In This Episode You Will Discover:

How one prompt builds a complete day-by-day trip itinerary with costs and logistics

The AI-powered sitter document that handles everything when you travel with kids

How to use NotebookLM to store your travel plans and find anything in seconds

Key Takeaways:

Trip planning fails not because you are disorganized but because the research phase is genuinely exhausting. AI collapses hours of tab-browsing into a single prompt.
The itinerary prompt works best when you give it everything — destination, dates, budget, travel style, who is coming. The more context, the better the plan.
Storing your trip in NotebookLM means you can ask questions about your own trip in seconds. “What time does our train leave on day two?” Done.
The sitter document prompt is the one parents say changes everything. One document with every emergency number, every routine, every preference — generated in minutes.
Budget matters to the AI just as much as it matters to you. Tell it your actual budget and it will keep everything within range, not just suggest the aspirational version.

“You are not bad at planning. You are tired of planning without a system. Now you have one.”
— Bella Vasta

Prompts From This Episode

Prompt 1 — Full trip itinerary: Plan a long weekend trip to [destination] from [start date] to [end date]. I am flying from [city]. [Describe yourself — solo, couple, family, etc.]. I like [your preferences — food, music, nature, history, etc.] and prefer local neighborhoods over tourist traps. I want a realistic daily schedule with morning, afternoon, and evening blocks. Include approximate costs for each activity and any reservations I should make in advance. My total budget for the trip excluding flights is [budget].

Prompt 2 — Budget accommodation: Based on this itinerary, suggest three accommodation options in different price ranges for [destination] during [dates]. For each option tell me: price per night, neighborhood, what is walkable from there, and who it is best for. I want the best value option, not just the cheapest.

Prompt 3 — The sitter document: I am traveling for [number of days] and leaving my [age] year old at home with a sitter. Create a complete sitter instruction document. Include: emergency contacts, medical information including medications and allergies, daily routine including wake up time, meals, school schedule, bedtime routine, key preferences and dislikes, house rules, and anything a caregiver needs to know to handle a situation without calling me. Format it so I can print it or send it as a PDF.

Prompt 4 — Packing list: Create a complete packing list for a [number of day] trip to [destination] in [month]. I am [describe yourself]. The trip involves [activities]. Include sections for clothing, toiletries, documents, electronics, and anything destination-specific. Flag any items I would regret forgetting.

Once your trip is planned, paste everything into a NotebookLM notebook so you can ask questions about your own itinerary during the trip.

In This Episode You Will Discover:

Key Takeaways:

“You are not bad at planning. You are tired of planning without a system. Now you have one.” — Bella Vasta

Prompts From This Episode

Want All The Prompts In Season One For FREE In One PDF?

“You are not bad at planning. You are tired of planning without a system. Now you have one.”
— Bella Vasta

How to Plan a Trip Without the Meltdown Using AI | Ep 5