Podcast
Diary of a Tax Practice Owner
Hosted by Jamie Gruol & Jessica Smith · EN
Welcome to the Diary of a Tax Practice Owner, the podcast dedicated to transforming your tax or accounting practice by automating for more profit and time freedom. Say goodbye to burnout as you learn how to step into the entrepreneur role, stop being the skilled producer, and create a business you love.
Join us as we share inspiring stories from tax professionals and accountants who broke free from the grind, adopted the entrepreneurial spirit, and built thriving businesses instead of just jobs. If you're ready to live your best life and find more profit and time beyond the confines of "the way it has always been done," this podcast is for you.
20episodes
Episodes
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Ep.20 - How Small Tax Evasion Mistakes Can Cost Big: The Shocking Story of a client with Jessica & Jamie
Feb 3, 202500:24:55Tap to summarizeMiniseries: Spill the Tea with Jessica & Jamie. In this episode of Diary of a Tax Practice Owner, hosts Jamie Gruol and Jessica Smith dive into a special four-part series about the risks of dealing with “crazy” and risky clients. They kick off the series by discussing one particularly alarming case involving a client who was unknowingly caught up in a tax evasion scheme. Jessica shares her firsthand experience working with a promoter of an abusive trust tax evasion scheme, shedding light on how social media has played a role in spreading misleading tax advice.Listen in as they unpack the true cost of getting involved in these types of schemes, the misconceptions around them, and how even trusted figures can lead individuals down a dangerous path. Tune in for insights into what these schemes entail and how the IRS is cracking down on them.Key Takeaways:What is an abusive trust tax evasion scheme? Learn about the mechanisms behind these schemes, why they sound too good to be true, and the truth about their legal standing.How social media is fueling misinformation: Understand how platforms like Instagram and Twitter are breeding grounds for false tax advice.The risks of promoting tax fraud: Hear the story of a client who became the subject of IRS scrutiny for promoting these illegal schemes.IRS red flags: Learn what warning signs to watch out for when it comes to questionable tax advice and how the IRS is catching those involved.The cost of tax fraud: Find out the potential penalties and long-term consequences of engaging in or promoting tax evasion.Featured in This Episode:Jessica Smith shares her experiences as a tax professional dealing with criminal tax matters.How social media influencers, even those who seem trustworthy, may not be the right sources for tax advice.The real story of how a client fell victim to tax evasion schemes, and the lessons learned from the experience.Don't miss this inspiring episode of Diary of a Practice Owner!🎙️Listen On Apple Podcast, Spotify & Other Leading Platforms. https://pod.link/1761650474✅ Links to Resources: 👉🏻 Join our Free Facebook Group to continue this conversation about automation - Follow this link to get your invitation! https://www.workflowsfortaxpros.com/joinfbgroup 👉🏻 3 Months of Free TaxDome! - Use our exclusive Partner link to get your free trial started today, and when you fall in love with what TaxDome can do for you - you will get 2 free months of TaxDome added to annual subscription. https://www.workflowsfortaxpros.com/taxdome 👉🏻 Learn more about us: Hi! I am Jamie Gruol, co-founder of the Workflows for Tax Pros movement, where we believe automation is the ONLY way to increase Profit AND Time Freedom in your practice!My biz partner Jessica Smith, EA, and I are on a mission to help the tax pros, accountants, and bookkeeper industry stop working so damn hard and start enjoying their businesses again.
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Ep.019 - Building a $2M Tax Practice: Building a Sellable Firm Without Working 80 Hours
Dec 16, 202400:24:39Tap to summarizeWelcome back to another edition of Diary of a Tax Practice Owner! In this episode, we are joined by Fred Stein, the esteemed tax director at BQ Tax and Accounting LTD. Fred shares his journey of growing a multi-state tax practice and discusses crucial strategies for acquisitions and exit planning. With over 30 years of experience in accounting and tax, Fred offers valuable insights into building a successful practice, managing client relationships, and preparing for retirement. Whether you're just starting or planning your exit, don't miss this enriching conversation that could transform the way you approach your tax practice!Connect with Fred Stein - www.bqtaxpro.comConnect on Twitter - https://x.com/fsteincpaDon't miss this inspiring episode of Diary of a Practice Owner!🎙️Listen On Apple Podcast, Spotify & Other Leading Platforms. https://pod.link/1761650474✅ Links to Resources: 👉🏻 Join our Free Facebook Group to continue this conversation about automation - Follow this link to get your invitation! https://www.workflowsfortaxpros.com/joinfbgroup 👉🏻 3 Months of Free TaxDome! - Use our exclusive Partner link to get your free trial started today, and when you fall in love with what TaxDome can do for you - you will get 2 free months of TaxDome added to annual subscription. https://www.workflowsfortaxpros.com/taxdome 👉🏻 Learn more about us: Hi! I am Jamie Gruol, co-founder of the Workflows for Tax Pros movement, where we believe automation is the ONLY way to increase Profit AND Time Freedom in your practice!My biz partner Jessica Smith, EA, and I are on a mission to help the tax pros, accountants, and bookkeeper industry stop working so damn hard and start enjoying their businesses again.
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Ep.018 - How to Build Systems That Keep Your Tax Practice Running During Personal Crisis with Tonya Yudizky
Dec 9, 202400:41:11Tap to summarizeIn this powerful episode of Diary of a Tax Practice Owner, host Jamie Gruol interviews Tonya Yudizky, a tax professional with over 20 years of experience who shares her remarkable journey from military service to building a successful tax practice through multiple life challenges.Key Highlights:Tonya's unique path from military service to discovering her passion for tax workBuilding a successful practice focusing on the transportation industryManaging massive business growth while homeschooling children during the pandemicNavigating personal loss and health challenges while running a practiceHow implementing proper systems allowed her business to continue during a medical emergencyTransitioning from solo practice owner to partnering with a complementary professionalConnect with Tonya - https://www.linkedin.com/in/tonyayudizky/ https://www.facebook.com/MistyNewsomeCPA/ Don't miss this inspiring episode of Diary of a Practice Owner!🎙️Listen On Apple Podcast, Spotify & Other Leading Platforms. https://pod.link/1761650474✅ Links to Resources: 👉🏻 Join our Free Facebook Group to continue this conversation about automation - Follow this link to get your invitation! https://www.workflowsfortaxpros.com/joinfbgroup 👉🏻 3 Months of Free TaxDome! - Use our exclusive Partner link to get your free trial started today, and when you fall in love with what TaxDome can do for you - you will get 2 free months of TaxDome added to annual subscription. https://www.workflowsfortaxpros.com/taxdome 👉🏻 Learn more about us: Hi! I am Jamie Gruol, co-founder of the Workflows for Tax Pros movement, where we believe automation is the ONLY way to increase Profit AND Time Freedom in your practice!My biz partner Jessica Smith, EA, and I are on a mission to help the tax pros, accountants, and bookkeeper industry stop working so damn hard and start enjoying their businesses again.
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Ep.017 - Effective Delegation and Letting Go of Control in Your Tax Firm with Leslie Liondas
Dec 2, 202400:40:06Tap to summarizeJoin us in this episode of 'Diary of a Tax Practice Owner' featuring the insightful Leslie Liondas, a CPA and trailblazer in the accounting industry, as she shares her journey and expertise in scaling accounting firms.Leslie discusses her personal experiences, including overcoming challenges as a single mom while managing at Hobby Lobby, and how she later co-founded a successful accounting firm with Lynn.Together, they specialize in process optimization, business advisory, and leadership, focusing on sustainable growth and healthy work-life balance. Learn about the importance of delegation, efficient systems like ClickUp, and their transformative impact on client experience and firm scalability.Connect with Leslie - https://liondascpa.com/Don't miss this inspiring episode of Diary of a Practice Owner!🎙️Listen On Apple Podcast, Spotify & Other Leading Platforms. https://pod.link/1761650474✅ Links to Resources: 👉🏻 Join our Free Facebook Group to continue this conversation about automation - Follow this link to get your invitation! https://www.workflowsfortaxpros.com/joinfbgroup 👉🏻 3 Months of Free TaxDome! - Use our exclusive Partner link to get your free trial started today, and when you fall in love with what TaxDome can do for you - you will get 2 free months of TaxDome added to annual subscription. https://www.workflowsfortaxpros.com/taxdome 👉🏻 Learn more about us: Hi! I am Jamie Gruol, co-founder of the Workflows for Tax Pros movement, where we believe automation is the ONLY way to increase Profit AND Time Freedom in your practice!My biz partner Jessica Smith, EA, and I are on a mission to help the tax pros, accountants, and bookkeeper industry stop working so damn hard and start enjoying their businesses again.
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Ep.016 - Shannon Weinstein’s Shift from Big Four to becoming a Fractional CFO
Nov 25, 202400:40:51Tap to summarizeIn this episode of 'Diary of a Tax Practice Owner,' Shannon Weinstein shares her transformative journey from resisting her CPA father's advice to becoming a fractional CFO. Despite her initial love for Spanish, Shannon eventually discovered her passion for accounting, leading her through an impressive career with Big Four firms in Boston and financial services. Transitioning from feeling undervalued in traditional roles, she started her accounting firm focusing on high-value, bespoke services for fitness professionals. The conversation touches on building a culture of exceptional service, blending personal touches with efficient processes inspired by 'Unreasonable Hospitality,' and reevaluating client management priorities. Shannon emphasizes authenticity in leadership, sharing personal stories of her breakthrough moments and promoting her podcast 'Keep What You Earn' for entrepreneurs seeking advice on accounting, marketing, and business strategy.Connect with Shannon -https://www.instagram.com/shannonkweinsteinhttps://www.keepwhatyouearn.com/podcastDon't miss this inspiring episode of Diary of a Practice Owner!🎙️Listen On Apple Podcast, Spotify & Other Leading Platforms. https://pod.link/1761650474✅ Links to Resources: 👉🏻 Join our Free Facebook Group to continue this conversation about automation - Follow this link to get your invitation! https://www.workflowsfortaxpros.com/joinfbgroup 👉🏻 3 Months of Free TaxDome! - Use our exclusive Partner link to get your free trial started today, and when you fall in love with what TaxDome can do for you - you will get 2 free months of TaxDome added to annual subscription. https://www.workflowsfortaxpros.com/taxdome 👉🏻 Learn more about us: Hi! I am Jamie Gruol, co-founder of the Workflows for Tax Pros movement, where we believe automation is the ONLY way to increase Profit AND Time Freedom in your practice!My biz partner Jessica Smith, EA, and I are on a mission to help the tax pros, accountants, and bookkeeper industry stop working so damn hard and start enjoying their businesses again.
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Ep.015 - Why Tax Pros Are Overworked—and How Tech Can Change That with Jessica & Jamie
Nov 18, 202400:22:01Tap to summarizeIn this episode of 'Diary of a Tax Practice Owner,' host Jamie Gruol and guest Jessica Smith explore the transformative impact of technology on tax practices. They highlight how efficient systems lead to time freedom, improved relationships, better health, and reduced mental strain. By leveraging tools like the TaxDome platform and integrating boundaries around client communications, tax professionals can enhance productivity and maintain a better work-life balance. The conversation includes practical advice on implementing technology gradually, emphasizing structured scheduling, designated communication channels, and the importance of setting clear boundaries with clients. Both speakers share personal experiences and strategies for transitioning to more organized and stress-free business operations.Don't miss this inspiring episode of Diary of a Practice Owner!🎙️Listen On Apple Podcast, Spotify & Other Leading Platforms. https://pod.link/1761650474✅ Links to Resources: 👉🏻 Join our Free Facebook Group to continue this conversation about automation - Follow this link to get your invitation! https://www.workflowsfortaxpros.com/joinfbgroup 👉🏻 3 Months of Free TaxDome! - Use our exclusive Partner link to get your free trial started today, and when you fall in love with what TaxDome can do for you - you will get 2 free months of TaxDome added to annual subscription. https://www.workflowsfortaxpros.com/taxdome 👉🏻 Learn more about us: Hi! I am Jamie Gruol, co-founder of the Workflows for Tax Pros movement, where we believe automation is the ONLY way to increase Profit AND Time Freedom in your practice!My biz partner Jessica Smith, EA, and I are on a mission to help the tax pros, accountants, and bookkeeper industry stop working so damn hard and start enjoying their businesses again.
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Ep.014 - Master Your Money Mindset: How Accountants and Tax Pros Can Thrive with Alyssa J Dillon
Nov 11, 202400:34:21Tap to summarizeJoin us in this transformative episode of The Diary Of a Tax Practice Owner where we delve deep into the money mindset that can revolutionize your business. Featuring Alyssa J. Dillon, a successful entrepreneur who has scaled her business to over $3 million and helped thousands of women achieve six-figure incomes. Learn from Alyssa's journey and discover practical strategies for sustainable growth, client acquisition, and transitioning from an employee mindset to a CEO mindset. This episode is packed with actionable advice on professionalism, personal growth, and achieving financial success while preparing your business for the future.Connect with Alyssa -https://www.facebook.com/groups/UnfilteredMarketinghttps://www.instagram.com/thealyssajdillon/ Don't miss this inspiring episode of Diary of a Practice Owner!🎙️Listen On Apple Podcast, Spotify & Other Leading Platforms. https://pod.link/1761650474✅ Links to Resources: 👉🏻 Join our Free Facebook Group to continue this conversation about automation - Follow this link to get your invitation! https://www.workflowsfortaxpros.com/joinfbgroup 👉🏻 3 Months of Free TaxDome! - Use our exclusive Partner link to get your free trial started today, and when you fall in love with what TaxDome can do for you - you will get 2 free months of TaxDome added to annual subscription. https://www.workflowsfortaxpros.com/taxdome 👉🏻 Learn more about us: Hi! I am Jamie Gruol, co-founder of the Workflows for Tax Pros movement, where we believe automation is the ONLY way to increase Profit AND Time Freedom in your practice!My biz partner Jessica Smith, EA, and I are on a mission to help the tax pros, accountants, and bookkeeper industry stop working so damn hard and start enjoying their businesses again.
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Ep. 013 - The Hidden Challenges of Building a Tax Practice with Chris Lazzuri
Nov 4, 202400:32:04Tap to summarizeAre you ready to uncover the secrets that could make or break your tax practice? In this episode of Diary of a Tax Practice Owner, we sit down with the incredible Chris Lazzuri, who pulls back the curtain on the hidden challenges of building a successful tax practice.From navigating client expectations to managing team dynamics, Chris reveals the hard truths that most tax professionals face but rarely talk about. You won’t want to miss his expert insights on overcoming obstacles and seizing growth opportunities that others overlook.Is your practice stagnating? Learn how to identify pitfalls before they become costly mistakes and discover actionable strategies to propel your business forward. Tune in for a transformative conversation that could redefine your approach to building a thriving tax practice!Key Takeaways:Misconceptions about success in the tax industry can lead to unrealistic expectations.Effective communication with clients is essential for building strong relationships.A cohesive team is crucial for a thriving tax practice, requiring thoughtful hiring and management.Staying updated on tax regulations is vital for compliance and risk mitigation.Innovative marketing strategies can differentiate your practice in a crowded market.Maintaining work-life balance is important for long-term success and personal well-being.Scaling a practice requires careful planning to ensure quality service is not compromised.Chris Lazzuri is an Associate Certified Coach through the ICF and founder and owner of CML Consulting & Coaching. His extensive experience working with professional service firms in business development and leadership training roles allows him to work with firm owners, practice leaders, and individuals on reaching their growth goals.Connect with Chris -Website - http://www.chrislazzuri.comLinkedIn- http://linkedin.com/in/chrislazzuriDon't miss this inspiring episode of Diary of a Practice Owner!🎙️Listen On Apple Podcast, Spotify & Other Leading Platforms. https://pod.link/1761650474✅ Links to Resources: 👉🏻 Join our Free Facebook Group to continue this conversation about automation - Follow this link to get your invitation! https://www.workflowsfortaxpros.com/joinfbgroup 👉🏻 3 Months of Free TaxDome! - Use our exclusive Partner link to get your free trial started today, and when you fall in love with what TaxDome can do for you - you will get 2 free months of TaxDome added to annual subscription. https://www.workflowsfortaxpros.com/taxdome 👉🏻 Learn more about us: Hi! I am Jamie Gruol, co-founder of the Workflows for Tax Pros movement, where we believe automation is the ONLY way to increase Profit AND Time Freedom in your practice!My biz partner Jessica Smith, EA, and I are on a mission to help the tax pros, accountants, and bookkeeper industry stop working so damn hard and start enjoying their businesses again.
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Ep.012 - Building a Seamless Lead Management System with Jessica Smith
Oct 28, 202400:27:36Tap to summarizeIn this episode of Diary of a Tax Practice Owner, I'm thrilled to have Jessica back with me to explore strategies for tax practice owners looking to bring on new clients for the upcoming tax season. We discuss the importance of having efficient lead management systems and dive into Jessica's personal journey to transitioning into a virtual practice. She shares her early challenges with manual client referral processes and the transformation she experienced by adopting automation solutions.We also touch on the crucial role of maintaining an online presence, developing a streamlined lead qualification process, and embracing modern technologies for better client experiences and sustained business growth. Join us for insightful tips and practical advice tailored for fellow tax practitioners aiming to improve their practice's efficiency and client interactions.Don't miss this inspiring episode of Diary of a Practice Owner!🎙️Listen On Apple Podcast, Spotify & Other Leading Platforms. https://pod.link/1761650474✅ Links to Resources: 👉🏻 Join our Free Facebook Group to continue this conversation about automation - Follow this link to get your invitation! https://www.workflowsfortaxpros.com/joinfbgroup 👉🏻 3 Months of Free TaxDome! - Use our exclusive Partner link to get your free trial started today, and when you fall in love with what TaxDome can do for you - you will get 2 free months of TaxDome added to annual subscription. https://www.workflowsfortaxpros.com/taxdome 👉🏻 Learn more about us: Hi! I am Jamie Gruol, co-founder of the Workflows for Tax Pros movement, where we believe automation is the ONLY way to increase Profit AND Time Freedom in your practice!My biz partner Jessica Smith, EA, and I are on a mission to help the tax pros, accountants, and bookkeeper industry stop working so damn hard and start enjoying their businesses again.
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Eo.011 - Doubling Your Tax Practice: Lessons from Former IRS Agent, Karen Collopy
Oct 21, 202400:39:34Tap to summarizeIn this episode of 'Diary of a Tax Practice Owner,' we sit down with Karen Collopy, one of our clients with a fascinating background as a former IRS revenue agent. Karen shares her journey of becoming an enrolled agent, specializing in clients who are a step up from TurboTax and small business owners filing Schedule C. We delve into her transition from a paper-based practice to a fully digital firm using Tax Dome, her strategies for client management, and how she successfully scaled her business from 250 to over 400 clients. Get inspired by her story and learn how she achieved a balanced and flourishing practice.Connect with Karen Collopy -www.linkedin.com/in/karengizzicollopyKey Takeaways from the Episode:Niche Focus: Karen specializes in Schedule C and E clients, showing the value of honing in on a specific group.Empathy Matters: Her success comes from simplifying tax processes and building strong client relationships.Leverage Experience: Karen’s IRS background helps her understand small business audits and apply it in her practice.Steady Growth: She grew her practice slowly while balancing family life, proving that gradual growth works.Digital Transition: Karen’s shift from paper to digital was gradual, highlighting the importance of adapting at your own pace.Consistency: She provides the same streamlined experience for both digital and paper clients.Adaptability: Embracing digital tools during COVID-19 helped her stay relevant and efficient.Don't miss this inspiring episode of Diary of a Practice Owner!🎙️Listen On Apple Podcast, Spotify & Other Leading Platforms. https://pod.link/1761650474✅ Links to Resources: 👉🏻 Join our Free Facebook Group to continue this conversation about automation - Follow this link to get your invitation! https://www.workflowsfortaxpros.com/joinfbgroup 👉🏻 3 Months of Free TaxDome! - Use our exclusive Partner link to get your free trial started today, and when you fall in love with what TaxDome can do for you - you will get 2 free months of TaxDome added to annual subscription. https://www.workflowsfortaxpros.com/taxdome 👉🏻 Learn more about us: Hi! I am Jamie Gruol, co-founder of the Workflows for Tax Pros movement, where we believe automation is the ONLY way to increase Profit AND Time Freedom in your practice!My biz partner Jessica Smith, EA, and I are on a mission to help the tax pros, accountants, and bookkeeper industry stop working so damn hard and start enjoying their businesses again.
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