How to Give Your Team the Feedback They Actually Need

Summary

HBR On Leadership: How to Give Your Team the Feedback They Actually Need

Podcast Information

• Title: HBR On Leadership
• Host/Author: Harvard Business Review
• Episode: How to Give Your Team the Feedback They Actually Need
• Release Date: February 5, 2025
• Description: Leadership isn’t a trait; it’s a set of skills. HBR On Leadership provides insights and inspiration from top leadership practitioners and experts to help you manage teams and motivate individuals effectively.

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Introduction

In the episode titled "How to Give Your Team the Feedback They Actually Need," hosted by Alison Beard, Harvard Business Review delves into reimagining feedback mechanisms within organizations. The conversation features Marcus Buckingham, Head of Research at the ADP Research Institute and co-author of Nine Lies About Work and The Feedback Fallacy, alongside Ashley Goodall, former Senior Vice President of Leadership and Team Intelligence at Cisco Systems and co-author of the same works. Together, they challenge the conventional wisdom surrounding performance reviews and provide a strengths-based approach to employee development.

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The Problem with Traditional Feedback

Alison Beard opens the discussion by acknowledging the conventional role of feedback in leadership and employee development. She states, “Feedback it's something good leaders provide to their employees and solicit from others so everyone can improve” (00:21). However, Buckingham and Goodall argue that the current feedback systems are flawed.

Alison Beard highlights the common skepticism towards traditional feedback:

"Constructive criticism actually prevents people from reaching their full potential." (01:34)

They assert that the prevalent focus on correcting weaknesses fails to foster true excellence, often stifling employee growth rather than promoting it.

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The Strengths-Based Approach

Buckingham emphasizes the importance of leveraging employees' strengths instead of merely addressing their weaknesses. He explains:

"If you want to help create excellent performance, focus on what's going well and how to turn that up." (04:10)

This approach shifts the paradigm from a deficit-focused model to one that builds upon what employees already excel at, thereby driving superior performance.

Ashley Goodall adds nuance to this by delineating between fixing mistakes and fostering excellence:

"We tend to use our mistake fixing tools to be our excellence building tools. And then we're sort of surprised when it turns out they don't work that way." (04:10)

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Rethinking Weaknesses and Development

When challenged about addressing weaknesses, Buckingham clarifies that transforming weaknesses into strengths is ineffective:

"The best leaders seem to understand that each human is unique and that the way in which they grow isn't to turn weaknesses into strengths. That's not what you see when you see performance in the world." (05:02)

He further differentiates strengths and weaknesses based on personal energy dynamics:

"A strength is an activity that strengthens you, and a weakness is an activity that weakens you." (10:02)

This perspective redefines strengths not just as areas of proficiency but as activities that invigorate the individual, while weaknesses are those that drain them, regardless of competence.

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Critique of Current Performance Systems

Buckingham and Goodall critique existing performance review systems, including 360-degree feedback and rating grids, highlighting their inherent flaws. Buckingham points out the unreliability of human raters:

"More than 60% of the variance in my rating of you or Ashley is a function of me. And you add more ratings points, data points, because it's systematic error, you get more error, not less." (17:50)

He underscores the systemic issues where performance data often fail to accurately measure true performance, leading to misguided decisions regarding promotions and compensation.

Goodall echoes this sentiment, advocating for performance systems that reflect personal experiences rather than arbitrary ratings:

"We need to vector our measurement tools, flip our measurement tools if you like, so that, for example, if you were on my team, instead of answering the question, are you a top performer? Which asks me to rate you, I would answer the question, do I always go to you for excellent work?" (19:53)

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Practical Steps for Managers

Buckingham and Goodall offer actionable strategies for managers to enhance team engagement and productivity without relying on traditional feedback systems.

1. Love It, Loathe It Exercise: Buckingham suggests giving employees a blank sheet divided into two columns labeled "Loved it" and "Loathed it." Employees track their weekly activities under each category to identify what energizes them and what drains them. This exercise fosters self-awareness and opens avenues for meaningful conversations about roles and tasks.

   "Use the raw material of a regular week at work. Anytime you find yourself leaning into something, anytime you find yourself procrastinating or trying to hand it off to the new person or whatever, scribble it down." (21:18)

2. Regular Brief Conversations: Implementing short, weekly check-ins focused on near-term work helps maintain continuous engagement and address issues promptly.

   "Just talk to your people every week about near term work. 10, 15 minutes every week." (22:24)

3. Starting Conversations with Praise: Goodall emphasizes the importance of beginning performance discussions with positive feedback, shifting the narrative from a "fix-it" mindset to a "build-up" approach.

   "The beginning of a performance conversation is two words. Good job. The beauty is what comes after that." (23:47)

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Insights and Conclusions

Buckingham and Goodall advocate for a fundamental shift in how organizations approach feedback and performance management. By prioritizing strengths and fostering environments where employees can flourish in their areas of passion, leaders can cultivate more engaged, productive, and satisfied teams.

Key Takeaways:

• Focus on Strengths: Develop and amplify what employees are naturally good at and enjoy.
• Redefine Weaknesses: Understand that weaknesses are activities that drain rather than areas to be fixed.
• Question Performance Data: Recognize the limitations and potential biases in traditional performance metrics.
• Implement Practical Tools: Utilize exercises like "Love It, Loathe It" and promote regular, positive-focused conversations.

As Alison Beard aptly summarizes the discussion, the future of effective leadership lies in reimagining feedback systems to prioritize what truly drives employee performance and satisfaction.

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Notable Quotes:

• Alison Beard:

  "Constructive criticism actually prevents people from reaching their full potential." (01:34)

• Marcus Buckingham:

  "A strength is an activity that strengthens you, and a weakness is an activity that weakens you." (10:02) "More than 60% of the variance in my rating of you or Ashley is a function of me." (17:50)

• Ashley Goodall:

  "The only thing you can ever say to a human being is do it your way. But here's where your way was working." (06:01) "Good job is the moment where you go, now then, what was in your head to your conversation earlier." (22:24)

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This episode of HBR On Leadership offers a transformative perspective on feedback, urging leaders to move beyond outdated practices and embrace a strengths-based approach that genuinely enhances team performance and individual growth.

Transcript

[Alison Beard]

Asana is where work connects, where projects, teams and company goals are seamlessly intertwined with AI to propel your organization towards shared success. Try for free [e-mail].

[Narrator]

Welcome to HBR on Leadership case studies and conversations with the world's top business and management experts hand selected to help you unlock the best in those around you. How does critical feedback play into your team's success? Researchers Marcus Buckingham and Ashley Goodall argue that many managers put too much effort into correcting weaknesses in people they manage. Instead, they advise leaders to focus on developing employees strengths. Buckingham is a human performance researcher and creator of the assessments StrengthsFinder and Standout. And Goodall is the former Senior Vice President of Leadership and Team Intelligence at Cisco Systems. They're co authors of the book Nine Lies about A Free Thinking Leader's Guide to the Real World. In this episode, you'll learn how to have better conversations about performance with your team. It originally aired on HBR IdeaCast in April 2019. Here it is foreign.

[Alison Beard]

Welcome to the HBR IdeaCast. From Harvard Business Review, I'm Alison Beard. Feedback it's something good leaders provide to their employees and solicit from others so everyone can improve. It's supposed to help us develop into better, more well rounded workers and managers. And our performance review systems are structured around it to make sure we're always paying and promoting the best people. Our guests today say we're doing this all wrong. They say the feedback that's delivered in today's corporate world isn't doing us all that much good. They think that constructive criticism actually prevents people from reaching their full potential, and they'd like us to reimagine employee development accordingly. Marcus Buckingham is a head of research at the ADP Research Institute, and Ashley Goodall is the head of Cisco Leadership and Team Intelligence. Together, they're the authors of the book Nine Lies About Work, A Free Thinking Leader's Guide to the Real World and the HBR article the Feedback Fallacy. Marcus and Ashley, thanks so much for coming in.

[Marcus Buckingham]

Our pleasure.

[Ashley Goodall]

Thanks for having us.

[Alison Beard]

So, as someone who thrives on positive feedback myself, I really love your premise, but I am struggling a bit with the practicality of it. You know, don't bosses sometimes need to point out when their people aren't performing well and push them to do better?

[Ashley Goodall]

So the first thing to say is yes, and then you have to understand what you get from that. So if you help people fix their mistakes, you get fewer mistakes. Mistake free isn't the same as great, and it's not the same as Excellence. So the first thing to say is, yes, we are not stepping out into the world and going everybody should start ignoring poor performance. But we're saying two things. If you want to help people with poor performance, you need to focus on what step did they miss or what fact did they overlook. And then the other thing that we're saying is if you want to help create excellent performance, focus on what's going well and how to turn that up. Which is to say that I think we tend to use, in the world of feedback, we tend to use our mistake fixing tools to be our excellence building tools. And then we're sort of surprised when it turns out they don't work that way.

[Marcus Buckingham]

The thing that great leaders do is they absolutely pay attention to performance. They don't ignore their people. One of the challenges in the world of work, of course, is we don't actually give people very much attention. We do the once a year performance review and the constant always on sort of feedback movement we're in the middle of now is trying to fix that by giving people more ongoing attention. The problem has become we've then moved from constant ongoing attention, which is clearly a good thing, into a fetish with feedback on, as Ashley says, stuff that you need remediating on.

[Alison Beard]

I completely get that you need to focus on strengths and build strengths. But when you see a weakness, not necessarily mistakes, but someone's a terrible communicator or even a poor communicator, they could get a little bit better at it. Isn't it your job to work with them to build that weakness into a strength?

[Marcus Buckingham]

No, no, that's a waste of time. The best leaders seem to understand that each human is unique and that the way in which they grow isn't to turn weaknesses into strengths. That's not what you see when you see performance in the world.

[Alison Beard]

What about making weaknesses not liabilities?

[Marcus Buckingham]

If you want to go from minus 10 to zero and you think that paying attention to what's not working, does that go for gold. But there's a whole different journey involved from going to zero to excellent. The journey to excellence is going to be built out of what is currently really working with you. It's actually pretty easy to go stop that or don't do that. So much more challenging to take someone who you've seen something that works in them. Whether you call that a strength, by the way, whether you call that like something that's working, that's the only way you get to excellent performance.

[Ashley Goodall]

And then there are a couple of things even within that minus 10 to 0 bit that are, I think, important. So your example was communication skills, right? If we turn around and say, well, do it like this, which is what a lot of that sort of feedback looks like, if I were you, I would do it like this, or you need to be like this, or what you're asking somebody to do is to be more like you. And that's a very hard thing for a brain to do. It's annoying to all of us because it would be easier if the world were all like us if we wandered around in a forest of little clones of ourselves the whole time, because we wouldn't have so much work to do to understand the other people. But the truth is that we're all different. And when you say to another human being, essentially, do it my way, they can't. It's not that they don't want to, or they don't like being told that they don't know what your way is. They don't know what it feels like. They don't know what connections you make. They don't know what triggers a particular move or a particular pivot that you might make. The only thing you can ever say to a human being is outside. As we said earlier, you missed a fact or you missed a step is do it your way. But here's where your way was working. In the example of communication skills, you can always say, here's where I lost you. You can't say speak like this, even if it's removing a liability. I mean, that's your assessment of how critical this thing is to the person. But it's your assessment. It's nothing more than that, right?

[Marcus Buckingham]

We had an experience of this in reading the audiobook for Nine Lies About Work. This is my ninth book, so I've read all my books. And therefore I know an awful lot about reading an audiobook. I think to myself, and I think, I want to help my colleague Ashley, who has not read an audiobook before. So I jump into the studio and I come out of my first day and I say, listen, the thing you got to do is you got to think about the fact that you're reading a very intimate experience reading a book. And it's an intimate experience on the receiving end. So imagine you're talking to the person who's the producer. I go over coffee and I'm loving my advice. I'm feeling I'm super helpful.

[Ashley Goodall]

And you were very happy, I remember.

[Marcus Buckingham]

So I was like, I've got it. This is what you should do. Talk to her like you're having coffee. So he goes in and he crushes it. And I'm like, oh, so did you take. Did you take my advice to read? And he goes, no, not at all. Ashley is a pianist. And he said, I started off, it was a little odd, and then I suddenly realized I was sight reading. And what you do when you're sight reading music is you're just always slightly out ahead. And when of course, you're reading a book, you're slightly out ahead. And the moment I realized this is really just sight reading, then it turned into a beautiful experience for me. Well, of the 1,002 things I could have told him, beyond the whole talking to her through the glass as though you're out in coffee, 1,002 things, none of them would have been imagine your sight reading.

[Alison Beard]

Yeah. So it sounds like you're saying that managers can point out weaknesses or potential areas for growth, but only in sharing their own perceptions and then leaving it open to the person about how to get from A to B.

[Marcus Buckingham]

Well, first thing, and it's not that what we're saying that what the data show is that everybody's brain grows differently, point one and point two, that you grow most in your areas where you've already got the most adaptive connections. So that's what we know. Everybody's brain is unique, but it also becomes more unique and more intensely unique over time. So from that perspective, we know too that a team leader is not a source of truth about what your weaknesses are or are not, whether you have lots of strategic thinking or not. What a team leader owes a team member is their reaction only. And we know that the best sort of reaction is one that allows me to share with you my reaction about something that really worked. Areas of growth aren't weaknesses. Areas of growth are strengths.

[Alison Beard]

You all have a different definition of strengths than most people would. Right. Could you share that with our listeners?

[Marcus Buckingham]

A strength is an activity that strengthens you, and a weakness is an activity that weakens you. We normally think of a strength as what you're good at, and a weakness is what you're bad at.

[Alison Beard]

Right.

[Marcus Buckingham]

Most of us in the real world have some things that we're really quite good at that we hate. It's like a gift that you're cursed with. So you might be very, very good at selling, but hate confrontation. But for whatever daft reason you can sell, you just hate it. I was reading an article about Bill Hader, the SNL alum who now got that show on HBO called Barry. But he hated, hated Live Performance. What? He's on SNL Saturday night. The L sounds alive or something like that. But Lor Michael said he like every day he'd pass him in the hall and he would be dripping with. He hated it and is good at it. So what do you call that weird? Like, what do you call something that you're really, really good at that you hate? Well, it's weird to call it a strength because it depletes the living daylights out of you. Instead, the proper definition would be that anything that depletes you drains you. Even if you're good at it, that's a weakness. Anything that invigorates you, you lean into where there's strong appetite for, for whatever reason is a strength. A strength is what strengthens you, you know what you lean into or you know what drains you, you know what invigorates you, you know what depletes you do. And once you know what those things are and have thought about them deeply, then you can start turning that into contribution.

[Alison Beard]

But I think the worry, whether I'm talking about myself as an individual or I'm a boss thinking about my team, the worry is that means you're going to push someone in one direction and then they'll become one dimensional or get pigeonholed into that particular strength and never have the opportunity to explore other areas where they might also be excellent.

[Ashley Goodall]

Yeah, there's a word for one dimensional, another word, and it's excellent.

[Alison Beard]

But don't managers have to be more than one dimensional?

[Ashley Goodall]

You know, we talk a lot about leadership and we talk about the lists of things that leaders have to have. And we want leaders to be well rounded and we'd like them to be strategic and tactical and inspirational and vulnerable. And you know, we like all the things on the list. We want them in many ways to be the most well rounded of the well rounded people. And they are perfectly sort of spherical, I suppose, leaders, because we've just rounded off all the little knobs and now they're like super beings. Look at leaders in the real world and what you see is that leaders aren't well rounded at all and that the characteristic that links them is not that they're well rounded, but they have followers. We keep looking at leaders and going, oh, let's solve the riddle of leadership while ignoring actual leaders in the real world because they all seem to be exceptions to the rule. You pivot and you look at the followers and you say, well, why would you follow somebody? And you'd follow somebody because you see what they stand for. You can see where they are narrow, you can see where they are focused. And what's attractive about that is it makes them predictable. That's the way that leadership seems to operate in the world. And then the last thing is you're sitting at a particular juncture in an org chart. In an organization, you have a team. There are two jobs and then a third little bit, if you like. The two jobs are make everybody on the team feel seen for who they are, for their unique strengths, appetites, desires, the things they run towards. Job number two is make sure the whole team understands where we're all going together and feels lifted and drawn by that. And number three is there's some administrative stuff that has to get done, outcomes that need to be delivered. We've got to run things on budget, we've got to be, you know, we've got to execute staff meetings, we've got to have a plan to do a particular project. Those things need to be done. Most people can figure out how to do them. We seem to have all our energy on the last bucket of stuff, which is the bucket without humans in it.

[Alison Beard]

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[Narrator]

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[Alison Beard]

So individuals can certainly buy your book and decide that they're going to be better leaders. But so much of our organizational structures are set up around feedback systems, 360 degree performance reviews, goals that are cascaded down through companies, ratings that people need to get in order to get pay and promotions. So how do we begin to change all of that?

[Ashley Goodall]

We're very often asked. I'm certainly very often asked, look, I'm in the middle of an organization. I want to make this sort of change. What should I do? How should I persuade senior leaders to start thinking differently about all of these things? My answer is always the same. Have them meet the people who are using the tools and ask those people what they think. Have them Meet the people who are having goals cascaded down to them. Have them meet people who are being put into one box of a nine box and told that they lack potential in some way. Have them meet people who have been given a performance rating and been told you are a two on a scale of one through five and ask them whether those people are excited about the work that they're about to do next. What we're talking about in the book is that in some places the top of the house has lost total contact with the bottom of the house. That we do not see the experiences of work every day and we sort of are reaching out and pushing things down. An organization in of course, well intendedly to try and create performance, but we don't step to the other end and go, what does this feel like to be on the receiving end of. And does it help me do my best work?

[Alison Beard]

Yeah.

[Marcus Buckingham]

And a part of that is, and you can say this at any level you're at in the company, how good is this data? I'm being promoted or fired or developed based upon this rating or this 360 or this nine box grid. Can we trust the data? Three years ago we didn't care because we put the 360 results in a drawer. We never looked at them again. But now a bunch of companies, they keep this data on you, this feedback data, this 360, this rating data forever. And so a legitimate question that any professional today should be asking their boss or their company is can I trust that this data is actually measuring what it says it's measuring. And if you push on potential Data, ratings data, 3360 feedback data, competency measurement data, all the data that we put into our talent management tools, you push on it even a little bit and you find that it doesn't hold up. It doesn't measure what it's saying it's measuring. The ratings of performance don't measure performance. The ratings of competencies don't measure the competencies. The 360s are actually putting more systematic error into the system than if you had just one person filling it out.

[Alison Beard]

Not 360, because they're all based on people's subjective opinions. And then the data puts the frenier of objectivity on it.

[Marcus Buckingham]

Yeah, it's actually very frightening. So much of your work at life, I mean your life at work rather is mediated through that data. How much you're paid, whether you get a bonus, all of that is through whether you get fired. We've built it as though human beings can be reliable Raters of other human beings.

[Alison Beard]

And they can't.

[Marcus Buckingham]

And they can't. And there is 40 years and growing of research saying unequivocally, I cannot hold an abstract concept in my head, like executive presence, let's say, or strategic thinking. Hold it in my head. Reach into your psyche, by the way, I bump into you four times a month, if that, and then reach into your psyche and rate you on it. Hold that concept constant. Move over to Ashley, who I bump into six times and reach into his head and rate him on that. I can't do that. In fact, we know just how bad I am at that, because my rating pattern, which should change as I look at different humans, doesn't change. It moves with me. It's called the idiosyncratic rater effect, and it basically says more than 60% of the variance in my rating of you or Ashley is a function of me. And you add more ratings points, data points, because it's systematic error, you get more error, not less. Whether it's human capital management systems that are deployed throughout the company and then kept forever, or whether it's machine learning, where the algorithms are basically taking existing assumptions and turning them into math, we are right at that moment where all of this data on us, all of it's about to get multiplied like crazy, kept forever and accelerated through algorithmic machine learning. Boy, if there was a time to make sure that the fundamental assumptions at the core of this were accurate. And right now is a bloody good time to do that.

[Alison Beard]

So we throw out ratings performance review systems as they currently exist, and what.

[Ashley Goodall]

Do we put in its place for performance systems? You want systems which aspire to a simpler thing. They don't aspire to divine the truth of a human being at work, because, frankly, none of us can do that. And if we think we can, we're both deluded as data scientists and also arrogant. We should divine the truth of what each team leader thinks or reacts or feels or experiences in response to each person on their team. And then we should figure out how to aggregate that. The lie, if you like, that Marcus was just talking about is that human beings are reliable raters of others. The corresponding truth is that we are reliable raters of our own experiences and judgments. So we need to vector our measurement tools, flip our measurement tools if you like, so that, for example, if you were on my team, instead of answering the question, are you a top performer? Which asks me to rate you, I would answer the question, do I always go to you for excellent work? And so I'm now Reporting on me, my activities. Okay. You get good data that way. So we can upgrade the data, or rather turn the data from not data into actual data. We can fix the data.

[Alison Beard]

Yeah. So if I'm a manager working in an organization that isn't going to flip the switch immediately and change how they do everything, what can I do tomorrow to make my team happier, more engaged, more productive?

[Marcus Buckingham]

Well, I would say there's two obvious things. One is you could give people a blank pad of paper, draw a line down the middle of it, put Loved it on the top of one column and loathe it on top of the other column and say, hey, before we have a wee chat about stuff, why don't you just take it around with you for a week? Use the raw material of a regular week at work. Anytime you find yourself leaning into something, anytime you find yourself time flying by, scribble it down in the loved it column. I don't know what it is. And then anytime you find yourself procrastinating or trying to hand it off to the new person or whatever, time dragging on, scribble it down in the loathed it. And there's going to be a bunch of stuff you don't scribble down. It's just in the middle somewhere. But boy, that'd be a great conversation. I don't even know which activities you really lean into and which ones you. Ugh. But that would be great. Do Love It, Loath it. What we call in the book. We said spend a week in love with your job. And then the second thing would be, and we found this for sure. Just talk to your people every week about near term work. 10, 15 minutes every week.

[Ashley Goodall]

And because threes are good, let me add one. Yeah. The third thing is to stop thinking of good job as the end of a conversation and start thinking of it as the beginning of a conversation. So again, in our sort of remedial world where our job is to fix people, we think that good job means we don't have anything to do around here because you've already fixed yourself. But if you understand that excellence is narrow and obsessive and single minded and very diverse from person to person to person, then you come to see that good job is not the end of the conversation. Good job is the moment where you go, now then, what was in your head to our conversation earlier? Were you reading the book to the producer or were you playing the piano? What did that feel like? It worked really well for me. How can you build on that? Are there other places you could do it? Could you use it more frequently? Could you use it more broadly? Good job is the Beginning of a performance conversation we think the beginning of a performance conversation, by the way, are the awful words we need to have a serious conversation. That that's how performance conversations at work begin.

[Alison Beard]

Or can I give you some feedback?

[Ashley Goodall]

Or can I give you some feedback? Or maybe even this is going to hurt. Please brace yourself. The beginning of a performance conversation is two words. Good job. The beauty is what comes after that.

[Alison Beard]

Yeah, well, that's a very positive note to end on. Thank you all so much for coming in. It's been a terrific conversation.

[Marcus Buckingham]

Cheers, Alison.

[Ashley Goodall]

Thanks very much.

[Narrator]

You just heard Marcus Buckingham and Ashley Goodall in conversation with Alison beard on HBR IdeaCast. They're co authors of the book Nine Lies About Work, A Free Thinking Leader's Guide to the Real World. We'll be back next Wednesday with another handpicked conversation about leadership from the Harvard Business Review. If you found this episode helpful, share it with your friends and colleagues and follow our show on Apple Podcasts, Spotify, or wherever you get your podcasts. While you're there, be sure to leave us a review. And when you're ready for more podcasts, articles, case studies, books and videos with the world's top business and management experts, you'll find it [e-mail] this episode was produced by Mary Dew, Ann Sanny and me, Hannah Bates. Ian Fox is our editor and music by Coma Media. Special thanks to Maureen Hoch, Erica Trucksler, Ramsey Kabaz, Nicole Smith, Anne Bartholomew and you, our listener. See you next week.