Transcript
Kerry Weston (0:00)
Hey, it's Kerry. Hey. This week we're going to cover a question I get quite frequently, which is how do I replicate this document, this report, this memo that I have to do over and over again using ChatGPT. I want to save time. I want to be easier. I want to be faster. I know there's a way. So do you have any tips? So this episode is about those tips. It's a short episode this week, so if that sounds interesting, please stick around and join me on the other side of the music. Hey there. Welcome to the ChatGPT experiment, the podcast designed to help you get some nuggets and learn a little bit more about ChatGPT for your personal or professional use. My name is Kerry Weston. I'm your host. Glad you're here. Fall is in full swing. My wife and I took our first turn volunteering in the snack shack at the high school football game last week. My first time working the grill. Very interesting. You know, as a sports parent, volunteering is something that doesn't happen enough. You know, there's certainly a lot of spectators, a lot of people involved, but volunteering is something that a lot of organizations, a lot of teams. Right. A lot of groups fall short on. And so we jumped in behind the grill just to help out, and very interesting to see how much work goes into making sure you get your doughboys and your fries and your burger on a Friday night.
Podcast Guest or Co-host (1:27)
Right.
Kerry Weston (1:28)
So have you jumped in? Does this feel familiar to you?
Podcast Guest or Co-host (1:32)
Right.
Kerry Weston (1:33)
And what was interesting is they said, you know, if every parent that was participating in school sports just served one hour of volunteer, there'd never be a problem.
Podcast Guest or Co-host (1:41)
Right.
Kerry Weston (1:41)
But usually, like most things, it ends up being 80% of the work being done by 20% of the people. Perhaps that's true of the organization, the workplace you're in, and you can certainly relate. But good to be here talking about doing 80% of the work of 20% of the time. That's what today is about. It's about taking something that may be occupying your day on a regular basis. A report, a document, a memo, something that you produce over and over again and put some time into it. And you know that it could be done faster, maybe you could delegate it, and you haven't taken the time to do that. And so this. This episode is about giving you some ideas on how to create a recipe, how to create a template, how to create a way in which something that you produce over and over again could be done with ChatGPT. Okay, so it's a question I get all the time. And I hope you find it useful. And if you do, please, I would appreciate a rating or review in the podcast platform of your choice. And as always, there are training materials, there are guides, there are ways of getting in touch with me@chatgpt.experiment.com so, without further ado, let's get into the topic this week, which is replicating documents using ChatGPT. When it comes to using ChatGPT to replicate a document, this may seem like common sense, but the most important component to start with is the document itself. So the first thing I would say is if you want to use ChatGPT to create kind of a replicating example or a template that you can create a document over and over again, it's best to have at least one example, if not more than one, where you are using a consistent layout, a consistent format, so there is some sort of consistency that ChatGPT can see and analyze. Okay? So if your document is different each and every time, it's hard to create a pattern, it's hard to create a template. What ChatGPT needs to see is the consistency in the layout, the consistency in what goes where, let's say, so it can reverse engineer it, right? So it can understand it and create sort of a format map, if you will. What we're really doing is asking ChatGPT to understand what we've done in the past and set us up with a recipe that we can do it again in the future, more efficiently, faster, right, Easier. So I would say that the first thing to do is to find one or many of this document, this report, this memo, whatever it might be that you want ChatGPT to understand, and the first thing you're going to do is tell it. We're going to use the four part formula that I referenced last week. And if you haven't listened to the episode, it's a good precursor to a lot of the things that you do in ChatGPT. But in summary, here's the four part formula. One, we need to tell it what we're doing, we need to tell it why we're doing it, we need to tell it what success looks like. And then we need to share. Do you have any questions for me? Because I want you to do your best work. Okay, so in this case, let's say you have a document and it is consistent and you do this over and over again and it takes you some time. I had a conversation with a DA's office. I had a sheriff's office, a DA's office, and the county Administrator's office in a workshop last week and they were talking about all the paperwork that they do and all the repetitive things they have to do. And this is a great example where if you have something that looks the same over and over again, but the information inside is very variable, right? It changes. And this is a great way. So the first thing you're going to do is you're going to get those documents on your computer and you're going to tell ChatGPT, I am going to give you three versions or three copies or three examples of this document, of this report, and I want you to analyze it. I want you to understand the layout, the structure, the purpose.