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Foreign.
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Welcome to another episode of the Duck Tape Marketing Podcast. This is Jon Jantz, and my guest today is Michael Hepner. He is a political communications expert known for his work with Andrew yang during the 2020 presidential election, and as an adjunct professor at Columbia Business School. Hepner has conducted deep dive research on the speaking habits of Hillary Rodham Clinton, Joe Biden, Gretchen Whitme, and others. He's the CEO and president of GK Training and author of a book we're going to talk about today. Don't say how to Communicate Effectively to Live a Better Life. So, Michael, welcome to the show.
A
Thank you so much. Pleasure to be here.
B
Okay, I have to start with the big promise. How is this going to help me live a better life?
A
Yeah, well, it will, and I'll tell you why. Because you speak and you communicate so much more than you actually recognize. I know that seems obvious, but we say, depending on the day, between five and ten thousand words a day. So if people think of this kind of training as compartmentalized into public speaking, it's a total waste, and it's not even true. I mean, I often joke that every time we're speaking, it is some form of public speaking. If there's an audience we're speaking, and it's theoretically in public. And actually breaking down that idea, that very false distinction between what is public speaking and what is the rest of your life, is an important task because it allows you to recognize how much of your life is actually influenced and determined by how effectively you can talk to other folks. And by the way, if you learn to talk a little bit better, too, you're moving your body differently, you're breathing differently. So in a very microscopic way, it's actually a tiny moment of exercise and health and wellness in your day. So those are some of the ways it makes your life better.
B
And I suspect most people. I know. I do. I mean, most people do what we do almost unconsciously sometimes, especially we're having a conversation with a friend. One to one, it's just like, oh, you know, I'm slouching. I'm saying I'm doing whatever. I'm not. And a lot of it really is intentionality, isn't it?
A
Yeah. Yeah. Go farther with the metaphor you just talked about. On the one hand, we can kind of have fun with a thought experiment of if I'm talking to my friend, I'm slouching and just being really casual. But there's a different version of that, too, which is think of the really engaging conversation with your friend. Or even more to the point, think of it when your friend's having a hard time and you're trying to help them. And in that situation, how you communicate is entirely because of your ability to be other focused. You're not thinking about your presentation skills and am I moving my hands too much or not enough? You're just thinking about them. Which to your point, is exactly why we're able to do it so freely, so dynamically, so unconsciously. And then what happens is we cross this very fraught divide when we shift into self focus, whether that's from giving a speech or being in an interview or any other high stakes communication situation. And it all becomes really problematic as we fixate on ourselves as opposed to the other person.
B
It's funny, I've done a lot of what you're calling public speaking over the years. And I remember early on I had a mentor, somebody, you know, kind of helping me. And he said, the minute you realize it's not about you, you know, you will be a better speaker. And it took me a long time to figure that out. It's like that they're there to see me entertain them. They're there to get some sort of transformation or some sort of message. And boy, it takes a little while. But now I don't even think about, you know, speaking to public. I'm like, how am I here to serve?
A
Yeah, that service mindset is really powerful. It's really powerful.
B
So. So let's go to the ums. Yeah. Which thankfully now I can just edit right out. We don't have to worry about. But we call them filler words. Right. And there's a whole list of them. I'm right is another one. What does that tell about somebody's communication habits?
A
Yeah. Well, I call my book don't say It's a Trick. And the reader will learn that on the first page. When you just look at the preface, it's a trick because don't say I'm as the worst advice you can give yourself. It's self focused, it's thought suppression, which we're terrible at. But I knew because people really want to address this, this pain point. I know it's a way to help them actually recognize I should get this research and I should try to help myself improve in these ways. I often say that I'm not the police. Okay. I'm not saying it's a tin or a commandment that one can never say. In fact, let's say you say every, I don't know, 20 seconds, 25 seconds. When you're in that situation with your friend, we just talked about trying to help them, fine, you're probably using it in the middle of a free form conversation and you're searching for a word. But what I am very interested in is if, when you get into the more self focused situation, the interview, the big presentation, if the number of ums skyrocket and all of a sudden you're saying one every three seconds or five seconds, those arms actually are worth looking at because what they're coming from is essentially you feeling some kind of pressure to fill silence or speak at a certain rate of speech, or strive for some kind of vocabulary to demonstrate how smart you are or something. They're coming from a not so useful place. So the tool that I often talk about when it comes to is that what you're really trying to do is develop your linguistic precision. Meaning not the ums I'm trying to avoid, but what are all the useful, accurate, potent words instead of the um that I'm actually trying to avoid to grab onto. And I will often even use what's called embodied cognition, learning by using your body to have people walk their fingers across the desk like this, like I'm doing now on the. You can't see this if you're just listening on audio, but if you're looking at the video, of course, walking your fingers across the desk step by step, forcing yourself with those small little finger steps to actively choose language. So as opposed to policing yourself to never say any filler, my point really is, sure, you're probably going to say some filler, but the real battle and the real joy actually is hunting for those words that you do want to choose as opposed to the little sounds you're trying to avoid.
B
And a lot of it has to do well if it's confidence or comfort level. I mean, a lot of those things, like you said, they come out when people are nervous more so. So a lot of times they naturally come out when somebody who is nervous in front of an audience does it. But, you know, do you. And I actually, I was going to go to your exercises and I love the attaching a physical thing to doing that because it really does bring you, you know, right there to where you're thinking about the fingers. I had another one up there that I'd love for you to go to the exercise again, find it here, the Lego Drifter again, enhancing kind of memory. And, and I love, because I think a lot of people just feel like, oh, I just got to get out there and Practice and do it a lot. But there actually are techniques. Right, right. Practice that gets you there. So talk a little bit about the LEGO drill.
A
Yeah, sure. You're 100% right to call that distinction about practice. I mean, you've heard sports coaches talk about this. There's very much a difference between just practicing and then also practicing in the right way. So if you're listening to this, if you know about yourself, when you're in high stakes speaking situations, you talk a mile a minute, you talk as fast as you possibly can to try to fill in any silence at all. Just practicing, doing more of that is actually not going to help. So the drill works like this, and the preferred tools are in fact LEGO blocks. And the reason is because of that, that little clicking function where they click together. First of all, it's very satisfying. Second of all, it takes some time. You can't rush it, so it enforces a little tiny bit of time discipline. The way the exercise works is this is that you're going to share some content, whatever it is. It could be, you know, an elevator pitch, or the beginning of a presentation, or really anything, an essential answer to an interview question, whatever you want. And as opposed to just opening your mouth and seeing what comes out or trying to remember all the smart stuff, you're going to say, say no. You're going to say one idea and then you'll say another one and then another one. But you're going to start with a single idea. So you have a number of Lego blocks with you. Five, seven, whatever it is, before you even begin, in silence, you pick up the first LEGO block and then you say the first idea you want to share. You could think of this like the first sentence, but humans, we think in ideas or thoughts, not so much sentences. So anyway, say the first idea or sentence and at the end of it, in silence, kind of like where the period might go, at the end of that sentence, you put the LEGO block down on a table or a desk. Now you have to remain silent as you pick up the second LEGO block. Once you have that second LEGO block in the air, then you can share the second idea, whatever that might be, blah, blah, blah, blah, blah, blah, blah. At the end of that idea, in silence, you click the second LEGO block in place with the first. So that's where that moment of clicking takes place. Third idea is the same thing. 4th, 5th, etc. Now, the brilliance in this, and I don't mean to say brilliance meaning I'm brilliant. I mean you're brilliant, you who are using it. The brilliance in this is that it gives your brain the opportunity to unitask rather than multitask. All you have to do is think of one idea you want to share, not 25. You're trying to remember to get through as fast as you can so you don't forget them, confident that at the end of that idea your brain will do what it's miraculously good at, which is considering a next idea you want to share. And so what this tends to do is a slow you down, B structure your thoughts much better, and C make you oftentimes much briefer too, and more concise.
B
You know, it's funny as I listen to that too, I know that as I've gone From say a 30 minute talk to a 90 minute talk, but maybe on the same topic, it does become sort of bits that connect together and you, you, you just have to get to the end of the bit, you know, is all you have to remember. And then it's like, no, now it's the next bit. And I. So it really helps for that kind of structure too, doesn't it?
A
For sure. I mean, I will go one further, which I would say the great impromptu speakers of all time, they have mastered this skill. It's what allows someone to speak for 20 minutes, totally free form, but looking as though they have memorized this incredibly polished speech. They have just built this ability, almost like an athlete, to share one idea, knowing full well. At the end, they have a moment to think about what to say next.
B
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A
Yeah, well, let me tweak a little bit the question, because I actually don't suggest that speech is innate. I would suggest that the ability to learn speech is innate and that we certainly learn speech over a period of time. Here's the test of it. If you drop any kid in any culture anywhere as a newborn and let them grow up to age 5 or 10, they will speak the language fairly fluently.
B
Sure.
A
Writing is the proof point. If you don't instruct the kid how to write, they don't learn that. It doesn't just automatically kind of sink in. There's a bunch of processes we go through to learn how to speak by watching each other, by mimicry, things like this. Now, to be clear, audience, I am an expert in many things that I do. I'm very good at what I should say. I like to think I'm very good at what I do, but trust me, I do not do everything. And there's a bunch of stuff I'm bad at. And I'm not an evolutionary biologist. Okay. So I'm not saying necessarily what our evolutionary trajectory is. What I will say though, is when you listen to a six year, six month old kid scream all night long and wake up the next day with vocal cords that are ready to scream for 12 more hours, and you think about a full grown adult doing that same exercise and knowing how they would be completely hoarse, and if they did that for a few days, they would begin to already develop vocal nodes. There's something going on about how we create sound and language as little kids and how we do it much worse as adults. So to get people back to speaking how they do when they're much younger, which is freely expressing and make it very basic, turning air into sound and sound into words, we have to unlock how people talk when they're at their most other focused. Last thing I'll say about that, by the way, is where there's really interesting crucible moment in our society, which is partly because of devices and screens, some kids aren't learning as much how to communicate face to face as in previous generations. So even some of what I just said in that answer might actually change over the next half decade and more.
B
I'm curious, and this kind of touches on that. How much of your coaching, of course, is the words that are said and how they're said, but how much of it is not the words. It's who you are, who you're being, your presence, all those things. Which, again, comes across different in person than it does across the virtual screen.
A
Yeah. People who are interested in this as a preview, the entire book is on delivery. This book doesn't even touch on content at all. So to answer that question, based on this book, it would be 100 0, actually. But in my actual practice, I would say it's, you know, typically a 2/3, 1/3. So the majority is on delivery. But more than even just the balance of the two or how much time is spent in either one, the thing I'm really just obsessed by and fascinated about is how, as opposed to fighting about which one matters more, how you can unlock a virtuous cycle in which each one makes the other better, and that you can enter that cycle really from either side, from content to delivery or delivery to content. And you can enter it from delivery to content. In other words, if you just practice speaking with more breath, more vocal variety, tolerating more silence, your voice sounds better because it has the fuel it needs to actually sound resonant and full. With that breath, with that silence, your brain has what it needs to think of smart stuff to say, which is oxygen and time. So the two things exist in this very complementary dynamic that really can go into a virtuous or also, by the way, bad news, a vicious direction.
B
You. You mentioned tolerate silence. And I want to go there for a minute because I find that in my speaking, one of the hardest things to do, let alone learn. When I started speaking, you know, and I had a speaking coach, and he was like, you need to give this, like, three seconds before you say another word. And I was like, when I did it the first time, that was an eternity. And I think that a lot of people struggle, but I've heard more and more folks like yourself talk about how important that is, how impactful that silence can really be.
A
Yeah. I'll give you a few things to frame this. The first is that people get all hung up on rate of speech, how fast should I talk? And it's incredibly intuitive if you actually think about it. Rate of speech is really just three things that frame it or that anchor it. One, how much time you need to think of smart stuff to say. Number two, how much time you want to give your audience to digest the smart stuff you said. And then number three, how long it takes to enunciate those smart things. That's what determines it. So pauses when we're at our most other focused come from this very organic place, which is, I need a moment to think about what I want to say or powerfully, I've just said something hopefully important to the person I'm talking to, and I want to give them a moment to digest it. And I'm watching them like a hawk to see when they are demonstrating to me comprehension or acknowledgement or recognition. And that cues to me, okay, they're ready to digest the next idea. That's where it comes from. Now, when we're at our most other focus, we do that seamlessly. And then when we feel like it's all about us, to your point, we talk a mile a minute. We never pause. And our perception can be off on this, by the way, dramatically. And if you don't believe me, in some video software tool, run some meeting that you're very nervous about. All right, Lead the meeting. Record the whole meeting. Afterwards, watch it back, and tell me how long you thought the longest pause was. And you're going to see it was like a quarter of a second, and it felt to you like an eternity. So to your point, with a speaking coach you work with, who made you tolerate this eternity of time, that was three seconds. There's a bunch of tools you can do to actually quite quickly build some skill with this. I'll give you one. And this was actually, we had a nice little feature in the Wall Street Journal a couple of weeks back on this, where they use this as one tool that we suggested on video calls. When you're asking people questions, do this little trick at the end of the question, draw a question mark on your desk and be completely silent while you do that little activity. No one can see you're doing it because we have this, you know, as I'm just demonstrating right now, this what I would call a digital cloak of invisibility. People can't see your hands, but it gives you this physical intervention to force you to actually live through that silence. And it gives you something to occupy your attention, which is drawing the question mark. But here's a second quick idea. Anybody with a smartphone, you can do this. Open your notes. Video, you know, not video. What is it called? Oh, the voice memo app.
B
Right, right, right.
A
Record yourself talking and then look back at it and watch the little wav file that has those kind of spikes and valleys. Now look at what is the longest pause in your whole span of speaking. And you probably felt like 3 seconds, 4 seconds. Bet you is half a second long. And so that's a very quick way to see. Wow, these are not nearly as long as I thought. And I actually could afford to have more of them and lengthier.
B
A lot of folks you talk to about speaking, you know, practice, rehearse. Rehearse. Rehearse is, you know, especially again, talking about the public speaking. But I've found that some of the best moments I've ever public speaking is when something happened and went off the rails and I reacted spontaneously. You know, those are always the moment that everybody looks back on. Do you feel like people that. That actually practice makes those happen because you get so confident or, you know, I mean, again, what I'm really trying to ask. Let me get to the question now is how do you keep spontaneity when you know that you have to rehearse?
A
Yeah, this comes down to a little bit of actor training, actually, which is, people, if you're trying to really become very solid on some content and you do care that it's close to almost word perfect. Or I'll give you an example. If you have a three minute pitch, it really does need to be three minutes. It can't be three and a half as an example, then your script has to be pretty tight. But people memorize the wrong thing. People memorize the wrong thing. People memorize the wrong thing. People memorize the wrong thing. And no, by the way, don't stop listening, folks. There was not a glitch in the audio. I repeated the thing four times in a row. What they memorize is what actors call a line reading. So they memorize the delivery. They don't just memorize the words. So their pace, pitch, pause, power, and placement, Those are the five Ps of vocal variety. Their pace, pitch, pause, power and placement becomes identical every single time they practice saying those words. So what happens? They stand up or they attend the meeting or whatever it is to do the actual thing, and they sound totally robotic because they've beaten all the life out of these words by practicing these kind of relentless line deliveries. So if you want to learn the content, practice the content. But this time, folks, you have to change the delivery every single time to keep that loose and spontaneous. Walk around the room and swing your arms like a big slow elephant. And then the next time, say it as though you're speaking on the top of a cliff to a Giant army of people who are extending way back. And the next time, talk into a phone as though you're at a library and you're trying not to be overheard by the librarian. I know this sounds extreme, what I'm doing, but you want to break that muscle memory of a rigidly clamping down on how I talk for the purpose of making sure I remember every word. It ends up sounding robotic. Now, to your point about spontaneity, then if you rehearse those things in that way, with some freedom of delivery, you've ingrained a looser experience of speaking, so it sounds more spontaneous. And the mistakes we can get to how to deal with that. If you want to, that's a second thing. But that will help come across much less like overly rigid and overly polished.
B
I always love those videos of comedians that they'll just be asking people questions, and then they'll just go on a whole thing, you know, based. And some of that, they build up library, you know, because people ask the same questions. But I always find those really fascinating.
A
You want to talk for a second about how to navigate mistakes? Is that you?
B
Yeah, let's do it. Let's do it.
A
Yeah, sure, sure. So people often go into these three Fs when it comes to mistakes when they're in an adrenaline response, when public speaking or something. And of course, the three Fs are the human threat response, which is, you know, fight, flight, or freeze. And so I will often suggest to clients that they replace those three Fs with these three Fs, which are fake it, feature it, or fix it. And so the fake it means if no one knows when it's not throwing off, fine, fake it. You don't need to tell us every time you make a mistake in life, but if it is threatening to throw you off, then you can either fix it, which means you just acknowledge it, address it, and keep going, or you actually feature it, which I would guess is what you have developed the skill to do, because you mentioned sometimes these moments happen and they're some of your favorite moments. And I bet whether it's via humor or kind of rapport building with the audience, that you actually feature those moments in some way. You spin them as a slightly good thing or a positive accident. But I'm. I'm just guessing, is that. Does that resonate with.
B
Yeah, no, absolutely. Yeah. Yeah. I definitely try to lean towards humor.
A
Yeah, yeah. And those moments can create as much humanity as anything else. You know, create tremendous moments of spontaneity and also empathy. Because the audience relates very much to you.
B
Yeah. Some of them are just as nervous as you. Right. About your performance. I've always found that, too. They want you to succeed. Yeah, for sure. Yeah. It's funny, on the mistake thing, I had a music teacher early on in life that said, you know, if you make a mistake on this part, just make sure you make it again the next time we go through. Nobody will notice.
A
Good.
B
Well, Michael, I appreciate you taking a few moments to stop by the Duct Tape Marketing podcast. Is there somewhere that you'd invite people to learn about your work and certainly find a copy of don't say.
A
Yeah, it's really simple. You can just go to don'tsay. Com. That's where to find me, where to find the book, where to find all that stuff. And I will say that the site is a great place because we give not just information and access to the book and things like that, but we also have a whole. A whole bunch of video drills and exercises. So if the ones I was talking about, the LEGO drill or the finger walking or. Or even the drawing of the question mark, if these are interesting, you actually get guided videos about how to do them. So you can just check them out@don'tsay.com.
B
Yeah, and we'll have that URL in the show notes as well. Again, Michael, appreciate you stopping by, and hopefully we'll run it to you one of these days out there on the road.
A
Sounds good. My pleasure. Have a great day. Okay.
The Duct Tape Marketing Podcast: "Simple Shifts To Turn Average Speakers Into Expert Communicators"
Hosted by John Jantsch with guest Michael Hepner
In this enlightening episode of The Duct Tape Marketing Podcast, host John Jantsch welcomes Michael Hepner, a renowned political communications expert. Hepner is celebrated for his work with Andrew Yang during the 2020 presidential election and serves as an adjunct professor at Columbia Business School. As the CEO and president of GK Training and author of the book Don't Say How to Communicate Effectively to Live a Better Life, Hepner brings a wealth of knowledge on transforming average speakers into expert communicators. The conversation delves into practical strategies, insightful research, and actionable advice aimed at enhancing communication skills for personal and professional growth.
Timestamp [00:54]
Michael Hepner opens the discussion by emphasizing the pervasive role of communication in our daily lives. He states, “Because you speak and you communicate so much more than you actually recognize. We say, depending on the day, between five and ten thousand words a day” ([00:54]). Hepner dismantles the misconception that communication training is limited to public speaking scenarios. He argues that almost every interaction is a form of public speaking, as there is always an audience, whether conscious or not.
Hepner elaborates on how effective communication influences various aspects of life, including personal relationships, professional interactions, and even individual health and wellness. “If you learn to talk a little bit better, too, you're moving your body differently, you're breathing differently. So in a very microscopic way, it's actually a tiny moment of exercise and health and wellness in your day” ([00:54]). This holistic view underscores the significance of honing communication skills beyond formal speaking engagements.
Timestamp [03:58]
The conversation transitions to the topic of filler words such as "ums" and "ahs." Hepner criticizes the conventional advice of eliminating these fillers, labeling it as counterproductive. He asserts, “Don’t say ‘I’m sorry’ is the worst advice you can give yourself. It’s self-focused, it’s thought suppression” ([04:15]). Instead of policing oneself to avoid filler words strictly, Hepner advocates for developing linguistic precision—choosing precise and potent words to replace fillers.
He introduces the concept of embodied cognition, where physical actions aid in refining language choices. For instance, Hepner describes an exercise where speakers walk their fingers across a desk while articulating their thoughts. This physical engagement helps speakers focus on selecting meaningful words rather than obsessing over avoiding fillers. “The real battle and the real joy actually is hunting for those words that you do want to choose as opposed to the little sounds you’re trying to avoid” ([05:24]).
Timestamp [07:26]
Hepner presents the LEGO Drill, a practical exercise designed to improve speech structure and clarity. The drill involves using LEGO blocks as a physical tool to pace speech and organize ideas. Participants select a LEGO block for each idea or sentence they wish to convey, placing the block down after finishing each thought. This method encourages speakers to focus on one idea at a time, fostering clarity and conciseness.
“The brilliance in this is that it gives your brain the opportunity to unitask rather than multitask” ([06:39]). By limiting each speech segment to a single idea, speakers can slow down their delivery, ensuring each point is effectively communicated and allowing natural pauses for thought and audience comprehension. This technique not only enhances the structure of the speech but also aids in maintaining the speaker's confidence and composure.
Timestamp [16:24]
A significant portion of the discussion revolves around the challenge of managing silence during speaking. John Jantsch shares his initial struggles with pausing between words, feeling that silence extended the duration unnaturally. However, Hepner highlights the importance of tolerating and even embracing silence as a powerful communication tool.
“You need to give this, like, three seconds before you say another word... people can't see you're doing it because we have this... a digital cloak of invisibility” ([16:24]). Hepner explains that pauses are not just gaps in speech but intentional moments that serve multiple purposes:
He recommends practical techniques, such as drawing a question mark on the desk or using a voice memo app to monitor one's own speech patterns. By recognizing that perceived long pauses are often much shorter than they feel, speakers can become more comfortable with silence, enhancing both their delivery and the audience's comprehension.
Timestamp [19:50]
The balance between preparation and spontaneity is crucial for effective communication. Jantsch observes that some of the most memorable speaking moments occur when speakers deviate from their rehearsed material, reacting spontaneously to unforeseen circumstances. Hepner addresses this by advocating for a rehearsal strategy that maintains flexibility.
He warns against simply memorizing speeches verbatim, which can result in a robotic delivery devoid of natural expression. Instead, Hepner suggests practicing the content rather than the delivery. By varying the delivery style during practice sessions—such as altering pace, pitch, and body language—speakers can develop a more adaptable and genuine presentation style. “If you rehearse those things in that way, with some freedom of delivery, you've ingrained a looser experience of speaking, so it sounds more spontaneous” ([20:26]).
This approach ensures that while the core message remains consistent, the delivery remains dynamic and responsive to the context, allowing for authentic interactions even during unplanned moments.
Timestamp [23:00]
Mistakes are inevitable in any form of communication, but how speakers handle them can significantly impact their effectiveness. Hepner introduces the Three Fs approach as a strategy for managing errors during speaking engagements:
“Those moments can create as much humanity as anything else. You know, create tremendous moments of spontaneity and also empathy” ([24:11]). Jantsch concurs, noting that featuring mistakes with humor can enhance rapport with the audience. By treating errors as natural and human elements of communication, speakers can build a stronger connection with their listeners, fostering an environment of empathy and authenticity.
As the episode concludes, Michael Hepner directs listeners to his website, dontsay.com, where they can access his book and a variety of video drills and exercises designed to practice the techniques discussed. These resources include guided implementations of the LEGO Drill, finger walking, and drawing exercises to assist speakers in improving their communication skills further.
John Jantsch expresses his appreciation for Hepner's insights and encourages listeners to explore the provided resources to enhance their own speaking abilities. The episode serves as a comprehensive guide for anyone looking to transform their communication skills through intentionality, practice, and strategic techniques.
Key Takeaways:
This episode is a treasure trove for small business owners, marketing professionals, and anyone eager to enhance their communication prowess. By implementing these simple yet powerful shifts, listeners can elevate their speaking abilities, making their interactions more impactful and their messages more compelling.
Resources Mentioned: