172. Bring Mindfulness to Your Communication

Summary

Think Fast Talk Smart: Communication Techniques Episode 172: Bring Mindfulness to Your Communication Release Date: December 3, 2024 Host: Matt Abrahams Guest: Marshall Goldsmith

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Introduction

In Episode 172 of Think Fast Talk Smart: Communication Techniques, Matt Abrahams welcomes renowned executive coach and author, Marshall Goldsmith. Known as the number one leadership thinker globally, Goldsmith brings a wealth of knowledge on effective communication, mindfulness, and personal development. The episode delves into how mindfulness can transform communication practices, enhance leadership, and foster personal well-being.

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Key Topics Discussed

1. Common Communication Advice

   • Simplicity, Positivity, Focus: Goldsmith emphasizes the importance of keeping communication simple, positive, and focused. He advises against overcomplicating messages and recommends breaking down extensive topics into manageable discussions.
     • Notable Quote: "Positive, simple and focused. I think people tend to talk too much, get lost in concept too. Keep it simple..." [02:20]

2. Concept of an Earned Life vs. Achievement

   • Alignment with Purpose: Goldsmith introduces the idea of an "earned life," where every choice and effort aligns with one’s overarching purpose, independent of the outcome.
   • Happiness and Achievement: He challenges the Western notion that achievement leads to happiness, advocating for the pursuit of happiness and achievement as separate endeavors.
     • Notable Quote: "Happiness and achievement are independent variables. Be happy to be happy and achieve to achieve." [03:13]

3. Adapting Communication Styles for Leaders

   • Transitioning from 'All About Me': As individuals ascend in their careers, especially into leadership roles, Goldsmith advises shifting focus from self to others.
   • Practical Examples: He shares insights from coaching leaders like JP Garnier and Alan Mulally, highlighting the importance of intentional communication and humility.
     • Notable Quote: "One of my great Coaching clients... learned one thing before I speak. Breathe." [05:08]

4. Feedforward vs. Feedback

   • Future-Oriented Guidance: Goldsmith differentiates between traditional feedback and feedforward, which focuses on future improvements rather than past actions.
   • Receiving Feedforward: He advises accepting feedforward ideas without judgment, treating them as valuable gifts.
     • Notable Quote: "Ask for ideas for the future, not feedback about the past." [07:30]

5. Managing Environmental Triggers for Positive Communication

   • Identifying Triggers: Recognizing what aspects of one’s environment trigger negative behaviors is crucial.
   • Strategies to Manage Triggers: Goldsmith suggests avoiding triggers when possible and employing techniques like deep breathing to maintain composure.
     • Notable Quote: "Learn to breathe again, breathing. And think." [09:27]

6. Leveraging Technology and AI in Communication

   • AI as a Tool for Dissemination: Goldsmith discusses his use of AI to share his insights broadly, enabling more people to benefit from his expertise.
     • Notable Quote: "You can ask it deep questions. It is unbelievable." [14:08]

7. Asserting Oneself in Hierarchical Structures

   • Salesperson Mindset: Drawing inspiration from Peter Drucker, Goldsmith advises adopting a salesperson’s approach—focusing on making a positive difference rather than proving oneself.
     • Notable Quote: "Our mission in life is to make a positive difference, not to prove we're smart, not to prove we're right." [15:10]

8. Daily Reflection and Active Inquiry

   • Daily Questions Practice: Goldsmith shares his method of daily self-questioning to foster continuous personal growth and accountability.
   • Improving Through Reflection: This practice helps identify patterns and areas for improvement over time.
     • Notable Quote: "Did I do my best to... [various questions]" [11:27]

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Notable Quotes

• "Positive, simple and focused. I think people tend to talk too much, get lost in concept too. Keep it simple..." – Marshall Goldsmith [02:20]

• "Happiness and achievement are independent variables. Be happy to be happy and achieve to achieve." – Marshall Goldsmith [03:13]

• "One of my great Coaching clients... learned one thing before I speak. Breathe." – Marshall Goldsmith [05:08]

• "Ask for ideas for the future, not feedback about the past." – Marshall Goldsmith [07:30]

• "Learn to breathe again, breathing. And think." – Marshall Goldsmith [09:27]

• "You can ask it deep questions. It is unbelievable." – Marshall Goldsmith [14:08]

• "Our mission in life is to make a positive difference, not to prove we're smart, not to prove we're right." – Marshall Goldsmith [15:10]

• "Did I do my best to... [various questions]" – Marshall Goldsmith [11:27]

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Insights and Conclusions

Marshall Goldsmith’s insights in this episode underscore the profound impact of mindfulness on communication. By advocating for simplicity, positivity, and focus, Goldsmith provides actionable strategies to enhance clarity and effectiveness in interactions. His distinction between an earned life and the pursuit of achievement challenges listeners to align their actions with their deeper purposes, fostering genuine happiness.

Furthermore, the introduction of feedforward encourages a forward-looking approach to personal development, reducing defensiveness and promoting continuous improvement. Goldsmith’s emphasis on recognizing and managing environmental triggers highlights the importance of self-awareness in maintaining positive communication habits.

The conversation also bridges traditional communication wisdom with modern technological advancements, illustrating how AI can be harnessed to democratize access to expert knowledge. Finally, adopting a salesperson’s mindset for assertive communication offers a practical framework for individuals navigating hierarchical structures, ensuring their voices are heard effectively and purposefully.

Overall, this episode provides a comprehensive exploration of mindful communication techniques, blending timeless principles with contemporary practices to empower listeners to communicate with greater clarity, confidence, and impact.

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Conclusion

Episode 172 of Think Fast Talk Smart offers listeners a deep dive into the intersection of mindfulness and effective communication. Through Marshall Goldsmith’s expert guidance, the episode equips individuals with the tools to enhance their communication skills, foster meaningful relationships, and lead with purpose. By integrating these strategies, listeners are empowered to navigate both personal and professional landscapes with increased mindfulness and intentionality.

Transcript

[Matt Abrahams]

Hi Matt here. One of my biggest stresses used to be wading through my emails. My anxiety would spike every morning when I would log on to see my inbox full of messages and calendar invites. This all changed once I found Superhuman. Superhuman has made my email experience so much better. I'm now more productive and focused. My inbox is organized and categorized. I schedule meetings easily and Superhuman's AI helps me draft and respond much more efficiently. Superhuman literally changed the way I work for the better. The start of the new year is a great time to take back control of your inbox and increase your productivity. Superhuman is offering the Think Fast Talk Smart community access to one month free on the platform and if you add any teammates in January, they also get a free month. To join go to superhuman.comtfts that's superhuman.comtfts ts we position ourselves to be more connected and effective when we take time to reframe our approach to achievement, empathy and our purpose. I'm Matt Abrahams and I teach Strategic Communication at Stanford Graduate School of Business. Welcome to Think Fast Talk Smart, the podcast. Today I am really excited to chat with Marshall Goldsmith. Marshall is a world renowned coach and author. He's been named the number one leadership thinker in the world and for years has been the number one executive coach globally. Before we get started, I wanted to let you know that I am super excited for our current four episode Communication, Happiness and well Being miniseries. I've learned so much from our amazing guests. I also invite you to stay tuned for our upcoming Catalyze youe Career miniseries coming in February. Marshall, thanks for joining me. I am super excited for our conversation today.

[Marshall Goldsmith]

Oh thank you so much for inviting me. Honored to be here.

[Matt Abrahams]

Excellent. Shall we get started?

[Marshall Goldsmith]

Let's get rolling.

[Matt Abrahams]

Excellent. As you know, we're all about helping our listeners hone and develop their communication skills across all of the work you do with global leaders. What is the most common communication advice you find yourself giving?

[Marshall Goldsmith]

3 words. Positive, simple and focused. I think people tend to talk too much, get lost in concept too. Keep it simple, have a clear linear thought pattern that people can follow. And if you have about 20 different things to cover, do it in two different meetings, don't do it all at once. And finally, keep a focus so people understand what you're doing, why you're saying it and how you're saying it. Don't have excessive complexity.

[Matt Abrahams]

So keeping it accessible for your audience, making sure it's not too much and if it needs to be, make it more than one. Communication really, really Helpful. You talk about an earned life. I'm curious to have you share with us what you mean by an earned life. And how do we achieve an earned life when so many of us are, as you write, addicted to achievement.

[Marshall Goldsmith]

Well, I'm going to read the definition just to make sure I don't get it wrong. So I brought my handy book. Here we are living an earned life when the choices, risks and effort we make in each moment align with an overarching purpose in our lives, regardless of the eventual outcome. Now, that last part is the non Western part, regardless of the eventual outcome. Now, you mentioned addiction to achievement. The great Western disease is I will be happy when. If achievement would make you happy, everyone I coach would be dancing off the walls with joy every day. Happiness and achievement are independent variables. Be happy to be happy and achieve to achieve. Never believe any amount of achievement will make you happy. Now, there's no wonder we believe this. The entire Western ethos is you will be happy. When you may have seen this art form, there is a person, they're sad. They spend money, they buy a product. Oh, and become happy. It's called a commercial. Now, they have less money in a product, Right?

[Matt Abrahams]

So it seems to me that we're chasing the wrong goal. And the goal is, if you want to be happy, work to make yourself happy. It's not about getting all the achievements and the accolades, especially here in Western culture, for sure, we conflate the two. And what I hear you saying is it leads us down a path that will never get us to that goal of happiness.

[Marshall Goldsmith]

The Buddhist term is called the hungry ghost. The hungry ghost is always eating and never full.

[Matt Abrahams]

Excellent. I'd like to turn back to your coaching experience, especially around communication. How do you suggest individuals adapt their communication styles as they ascend the ranks, particularly when they themselves are already seen as top performers? What is it they can do to adjust and adapt as they're evolving in their careers and in their life?

[Marshall Goldsmith]

I did write a book called what got you here won't get you there, which kind of addresses this. And here's what it says. For the great individual achiever, it might be all about me. For the great leader, it's all about them. And the big transition is transitioning out of this. It's all about me. Great achiever, I'm right. Prove myself to. It's all about them. Which is, by the way, phenomenally difficult to do. It's hard not to win all the time. Prove you're right. Let me give you an example. One of my great Coaching clients. JP Garnier was CEO of Glaxo. And I said, what'd you learn about leadership as CEO of this company? He said, I've learned a very hard lesson. My suggestions become orders. Now. I said, they're smart, they're orders, they're stupid, they're orders if I want them to be orders or orders if I don't throw orders. Anyway, my suggestions are orders. I asked, jp, what'd you learn from me? He said, I learned one thing before I speak. Breathe. Is it worth it? Is it worth it? My friend Alan Mulally, great guy, turned Ford around. Alan has a discipline. Somebody asked him a question. You know what he says? Is there anyone else in this company or any else we can hire can answer that question better than me? If the answer is yes, why am I talking?

[Matt Abrahams]

Right? Listen. Wonderful. It sounds to me that changing our perspective and approach really matter when we're looking for happiness, when we're looking at achievement. And I love what you said. A very tactical and practical bit of advice is take a breath. Take a breath and think about the implication. I think there is a pressure that we feel, especially in leadership roles, to act quickly, to be decisive, and that pause to think about the ramifications. Is this suggestion likely to turn into action? Am I the right person to speak? Do I know what I'm saying? So perspective shifting is important, and it means that we have to think about what's important for us and not necessarily just fall victim to what we think is what we're supposed to be doing.

[Marshall Goldsmith]

Before speaking at work. Breathe. Is my comment going to improve this other human being's commitment? Well, if the answer is no, breathe again, is it worth it then now? Maybe my comment is a little bit better, but maybe their commitment will go down at home. Breathe. Is my comment going to improve this relationship with someone I love? If the answer is no, why am I saying that? Peter Drucker. We're here on Earth to make a positive difference, not to prove her smart, not prove her right.

[Matt Abrahams]

Excellent. So be thinking about the difference we have to make and reflect on it before we act. First, One of the many things that you talk about that really resonates with me and we've spent a fair amount of time talking about on this podcast, is the notion of feedback. But you talk not about feedback, but feed forward. Can you explain what you mean by feed forward and discuss how this approach helps individuals focus and improve?

[Marshall Goldsmith]

Here's the keys. Ask for ideas for the future, not feedback about the past. And two, when you get ideas you can't judge and critique ideas. Can't say good idea, bad idea, already knew that'll never work. Listen, smile, take notes and say thank you. Now again, back to Buddhism. Buddha said, only do what I teach. Works for you. If it doesn't work for you, it's okay. Don't do it. Look, feed forward. You ask for ideas, you get the ideas. You thank them. You treat the idea like a gift. Somebody gives me a gift. Don't say stupid gift, dumb gift. I don't like your gift. Thank you. That's what feedforward is all about.

[Matt Abrahams]

I like how just framing it, just the word itself sounds positive and invites people in because you're absolutely right. People get very, very defensive. When you hear I have feedback to give, even if it ultimately is praise, people get really defensive. And I like that it is something that you seek. You ask, what are the things that I can do? And you help the person focus on the future, not what the past behavior has been. We can only control what's going ahead, not what's happened behind. And I like that. And again, a theme I'm hearing in your work, Marshall, is take time, listen. And it's in that listening not just to others, but to yourself that can help you really change. And I appreciate that. In your book Triggers, you talk about how our environment can shape our behavior. Can you share some strategies on how individuals can create environments that support positive behavioral change for themselves and others?

[Marshall Goldsmith]

Well, the first thing is figure out what your triggers are. And we all get set off by certain things in the environment. We may get angry, act inappropriate, drink too much, smoke. I mean, whatever it is for you, it is for you. Workout, not work out positive or negative. What are the things in your environment that are triggering you? Number one. Then number two, learn to avoid, if possible, avoid the ones that set you off. Avoid the people that set you off. Avoid the bad behaviors that set you off in the wrong direction. And then if you can't avoid, adjust. Learn to breathe again, breathing. And think. When this happens, this is exactly when I tend to lose it. Learn to identify those things. Breathe, breathe, breathe. And then realize we are constantly bombarded by our environment and we are constantly in this world of ever so rapid input change, and it is very hard not to let it control us.

[Matt Abrahams]

I really like this idea of take the time to think about what triggers. You identify those triggers, see them, so we actually have some control. You refer a lot to Buddhism. I have studied Eastern philosophy. I align myself more as a Taoist than a Buddhist. But the difference between reacting and responding is something that I think you're touching on here. You want to give yourself a little bit of time so you can make a conscious choice and react appropriately rather than just responding as the trigger might prompt and make a choice about that response. One of the things I heard you say was, hey, I see the trigger and I'm going to walk away or I'm not going to play that game. I'm not going to get sucked in. And that's so important. Another theme I'm hearing as you talk is this notion of reflect, listen, slow down, readjust your frame or your perspective. Thank you. You talk about a success checklist. Can you share some of the items on the checklist so we can all benefit and are there any that have higher priority than others of the questions on the checklist?

[Marshall Goldsmith]

I do something every day called daily questions. Now, I highly recommend to all of your listener daily questions a great idea. Every day you make a list of what you think is most important in your life. And every question has to be answered. A yes, no or number. And every day you fill out a form and in the week you get a little report card. Now, I've been doing this 25 years. I'm going to warn all your listeners in advance. It's not that pretty. Now I'm going to give your listeners and viewers 6 questions to ask themselves. If you just do this every day, you're going to have a better life. And I would warn in advance, it's hard to do this. They all begin with a phrase called did I do my best to. Now, my daughter Kelly's a professor at Vanderbilt and she taught me the idea of active questions. The advantage of an active question is you look in the mirror, you don't blame others. Number one, every day, did I do my best to set clear goals? Not did somebody set goals for me? Did I set my own goals? Two, did I do my best to make progress? Three, we've talked about this every day. Did I do my best to be happy every day? Did you try to be happy today? Number four, did I do my best to find meaning rather than waiting for the world to give you meaning in life? Did I do my best to find meaning in my life? Number five, did I do my best to build positive relationships? And finally, number six, did I do my best to be fully engaged every day? Go through that checklist? Did I do my best to. Now, research on this is compelling. If you do this every day, guess what? You get better. I can tell you it's hard to do? Why? It's embarrassing. Do I still screw up every day? Yes. Do I not work out when I should? Of course. We're human.

[Matt Abrahams]

Having a ritual, a practice of inquiry and reflection is critical. And I love what your daughter taught you about active inquiry as a way of really driving change. And it seems to me that not only on a daily basis can this help us change our behaviors, but perhaps we notice patterns over time that can help us begin to see larger areas of change that we might want to make. And I can see how this type of questioning can help. What we started this interview with, with this notion of breaking the achievement cycle. And it forces you. These questions are really not about achievement, they're about how you are in the world. And that to me is very valuable. I like that you use old school ways of helping us get better reflection and asking ourselves questions. But you also are stepping into the present and future using artificial intelligence. I'd love to hear a little bit about how you are leveraging some technology to, to help people take benefit from your experience, your wisdom and your thoughts.

[Marshall Goldsmith]

Well, I've always wanted to give away everything I know to as many people as I can. It's been hard to figure out how to do it. I failed in my efforts for about 20 years. I tried all kinds of bozo ideas that didn't work. And now it is amazing. So all I have to do is go to Marshall Goldsmith. My name. Marshall has two L's Goldsmith, AI. You can ask it deep questions. It is unbelievable.

[Matt Abrahams]

It's amazing. We actually are working on something very similar for the podcast where we've uploaded transcripts of some of the guests and some of the discussions we've had. The ability to focus our in the moment need and get responses from experts like yourself, I think is a fantastic advancement and something that AI can really enable. And while there are lots of concerns around AI for sure, this is an amazing use case. A frequent question I get asked, and I can only imagine you get asked too, is how do I speak up? How do I assert myself in my position when talking to people who are higher up in the leadership hierarchy? I'd love to hear your ideas on this.

[Marshall Goldsmith]

Well, you know, I had the honor of spending many days with Peter Drucker before he died and he taught me this lesson which I've shared with people at all levels of management. Here are his points. Number one, our mission in life is to make a positive difference. Not to prove we're smart, not to prove her right. Number two, every decision in life is made by the person has power to make the decision. Make peace with that. Not the smartest person, the best person, a rational person. And then number three, if I need to influence you and you have the power to make the decision, there's one word to describe you. Customer. One word to describe me. Salesperson. Customers don't have to buy. Salespeople have to sell. And as we go through life, think like that great salesperson. I'm here to make a positive difference. How can I do this in the best way I can. And like any good salesperson, you know what you sell, what you can sell, you know what you change, what you can change. Can't sell it. You can't change it.

[Matt Abrahams]

I really appreciate that advice and especially that last piece about it's your job to sell what you have the ability and control over selling. And looking at that relationship that way, I think can make the daunting tasks sometimes feel more manageable. And we can leverage skills that we know we have, we've been able to sell and position things. Excellent. Thank you. Before we end, Marshall, I'd like to ask you three questions. One, I create just for you. And the other two are similar to those I ask across all my guests. Are you up for that?

[Marshall Goldsmith]

Yes.

[Matt Abrahams]

I want to come back to the notion of feedforward. I'm curious, reflecting on some recent Feed Forward information you've received. Would you mind sharing what that was and perhaps what you're doing to adjust and adapt based on that Feed Forward information?

[Marshall Goldsmith]

Well, Dr. Waldinger taught me a great lesson. He said, your life is better if you give people unconditional love. One person gives you unconditional love. Your life is better. For my grandkids, both My daughter and Dr. Bob were right. All I do now is give them unconditional love. I write them a letter every day, tell them I love him, everybody wins. So that's a positive example.

[Matt Abrahams]

I love that positive example and the advice that comes from it for all of us. Unconditional love. Question number two. Who is a communicator that you admire and why?

[Marshall Goldsmith]

Frances Hesselbein. She's no longer with us. Frances is an amazing human being. I'm gonna give you one little story about her and communication, though. She asked me to do a program for the Girl Scouts. I said, I can do it, but I can only work on Saturday. And she said, you broke. You work Saturday. We work Saturday. I said, francis, I'm embarrassed to say that I'm a different city every day. I gotta get my clothes done. Not a problem. We Got a laundry service here. I said what I do. Put all your laundry in a pile and we'll have someone pick up your dirty clothes and you'll get your clothes done. Everything will be fine. And I just appreciate your helping us. Thank you. I wake up in the morning, I'm talking to the head of the Girl Scouts in New York, Louisiana, Chicago, very distinguished women. And look, walking across the hall is Frances Hein, carrying my dirty clothes. Now talk about communication. She didn't have to give a speech about leadership, humility. Who's the customer? How do you treat volunteers? No, to me, a great communicator. It's what's on the inside.

[Matt Abrahams]

It's the action, not necessarily the words that matter. Thank you for that. Final question for you. What are the first three ingredients that go into a successful communication recipe?

[Marshall Goldsmith]

Positive, simple and focused. Right? Positive I am up. I'm positive. I'm giving a message that people will listen to and appreciate. The average human can't remember eight unrelated words on a piece of paper so I can babble stuff all day. They're going to remember it anyway. It's got to be reasonably simple or it gets lost and focused. A clear, understandable pattern. And again, if you got too much to say, say in two minutes, right?

[Matt Abrahams]

It is with deep gratitude that I express my thanks for your time with us today. The lessons about slowing down, listening, reflecting, understanding the true nature of what excites us. This is how we become not just better communicators and better leaders, but certainly better people. Marshall, thank you so much.

[Marshall Goldsmith]

Thank you so much. Honored to be here.

[Matt Abrahams]

Thank you for joining us for another episode of Think Fast Talk Smart, the podcast. To learn more about personal development, please listen to episode 138 with Graham Weaver. This episode was produced by Jenny Luna, Michael Riley and me, Matt Ibrahims. Our music is from Floyd Wonder with thanks to Podium podcast company. Please find us on YouTube and wherever you get your podcasts. Be sure to subscribe and rate us. Also follow us on link, LinkedIn and Instagram and check out fastersmarterio for deep dive videos, English language learning content and our newsletter. Hi Matt here. I'd like you to consider becoming part of our Think Fast Talk Smart premium. Premium affords you lots of opportunities to get extended Deep Things episodes. Coaching through Ask Matt Anythings and access to community of people looking to hone and develop their communication and careers. Many people around the globe have already joined Premium. Special thanks to our ambassadors who've donated extra money to the cause. Please check out Faster, Smarter IO premium. We look forward to seeing you there.