281. Be Clear, Be Concise, Be Remembered: Masters of Scale

Summary

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Think Fast, Talk Smart: Communication Techniques

Episode 281: "Be Clear, Be Concise, Be Remembered: Masters of Scale"

Host: Matt Abrahams
Guest/Interviewer: Jeff Berman (Masters of Scale)
Date: April 16, 2026

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Episode Overview

This episode features Matt Abrahams discussing the critical role of intentional, clear, and impactful communication across professional and personal contexts. In conversation with Jeff Berman, Matt delves into practical, science-backed strategies for reducing anxiety, presenting ideas with clarity, and building connections. Topics range from pitching and public speaking to handling job interviews, facilitating meetings, and fostering civil discourse.

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Key Discussion Points & Insights

1. The Foundation of Effective Communication

• Intentionality Over Habit:
  • Most people communicate out of habit rather than choice. Matt’s mission is to show that communication can be improved by deliberately selecting tools and strategies to fit each situation.
    • “Most people communicate out of habit and my job, I think, is to expose them to different opportunities, tools and techniques and then ask them to consider in their situations… try a different technique out.” — Matt Abrahams [04:17]
• Turning Habits into Choices:
  • Helping people pause, reflect, and choose their communication approach for improved outcomes.

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2. Managing Communication Anxiety

• Universality of Anxiety:
  • Communication anxiety affects almost everyone (“up to 85%” report it, the rest are probably “lying”).
    • “Anxiety around communication looms large. We have some evidence that suggests up to 85% of people feel anxiety. And quite frankly, I think the other 15% are lying.” — Matt Abrahams [06:00]
  • Evolutionary roots: We’re wired to care about our social status and acceptance.
• Tactics to Manage Nerves:
  • Physical Techniques: Deep belly breathing, focusing on a long exhale; moving with purpose to channel adrenaline.
    • “The rule of thumb, or rule of lung: you want your exhale to be twice as long as your inhale.” — Matt Abrahams [07:31]
  • Warm-up Rituals:
    • Breaths
    • Interacting with audience members
    • Tongue twisters (“I slid a sheet... and on that slitted sheet, I sit.”) [09:33]
  • Repetition, Reflection, Feedback:
    • Speak often, reflect daily, seek feedback and use recordings to improve.
    • “Nobody ever got good at speaking by thinking about it. You have to do it.” — Matt Abrahams [10:02]

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3. Core Practices for Communication Growth

• Practice, Reflection, and Feedback:
  • Daily reflection: Write down one thing that went well and one that didn’t; weekly review for incremental improvement. [10:02]
  • Feedback is critical:
    • Watch video/audio of yourself, with and without sound, to catch verbal and non-verbal nuances.

4. Teaching Communication Early & Often

• Current State:

  • Slowly improving in educational curricula, but still not emphasized enough.
  • Communication is often undervalued because it feels “natural,” but explicit training is transformative.

• Everyday Practice:

  • Observation: Notice others’ communication habits (e.g., strategic pausing, small talk prompts).
  • Listening & Paraphrasing: Actively listen and reflect others’ thoughts to build connection.

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5. Pitching & Presentations: Action-Oriented Starts

• Start Like an Action Movie:
  • Open with impact, avoid lengthy preambles.
    • “You should start pitches and presentations like an action movie. There’s something there right away.” — Matt Abrahams [02:47, 15:07]
• Audience-Centric Mindset:
  • Always adapt the pitch to the audience; focus on what matters to them.
• Show, Don’t Just Tell:
  • Demonstrate value or share vivid examples, rather than only listing features.
    • “Tell the time, don’t build the clock.” — Matt’s mother’s saying [15:07]
• Bio Placement:
  • Save personal bios for later; lead with your most compelling value proposition. [15:07]
• Expectation Setting:
  • Use calendar invites to set active, engaging tones and clarify meeting goals.
  • Meetings shouldn't default to 30 or 60 minutes; make time purposeful and variable.

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6. Meetings: Value, Engagement, and Facilitation

• Make Meetings Count:
  • Only meet when necessary.
  • Value-driven: Ensure participants feel heard and see their contributions matter.
  • Pre-work: Seed topics and encourage active participation.
  • Facilitation Is Hard:
    • Requires juggling multiple views, goals, time, and emotions.
• Bad Meetings:
  • Poor planning, too many meetings, lack of clarity, or failing to connect dots.

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7. Strategic Repetition for Leaders

• Repeating Core Messages:
  • Leaders must repeat messages to drive alignment, but can vary format: examples, stories, analogies.
    • “There are lots of ways to repeat things without saying the same thing.” — Matt Abrahams [24:53]

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8. Job Interviews: Themes & Frameworks

• Theme and Support Method:
  • Identify key themes; prepare stories, testimonials, or data to back up each.
  • Answer interview questions by assembling these elements, not creating from scratch.
  • ADD Framework:
    • Answer
    • Detail/example
    • Describe relevance
    • E.g., job interview mock Q&A [27:19]
• Ask Great Candidate Questions:
  • Always have a thoughtful question ready (“What’s the question I should have asked?” or “What do you wish you’d known during your own interview?”) [28:12]
• AI as a Practice Tool:
  • Use LLMs to generate practice questions, then drill on answering them out loud.

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9. Presenting to Large, Diverse Audiences

• Goals = Information, Emotion, Action:

  • Clearly define what you want the audience to know, feel, and do.
    • “Emotion gets into our brains differently than information. Gets in faster, stays longer, motivates behavior.” — Matt Abrahams [03:19]
  • Make desired action specific and measurable (not just “I want your support”—clarify if you want investment, a follow, etc.).

• Practice Matters:

  • Don’t just read over slides; rehearse in the intended environment to catch issues.

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10. Multiplatform Communication & Authenticity

• Different Channels, Core Message:
  • Adapt content length and style for platforms (social, news hits, longform), but always stay authentic.
• Embrace Discomfort:
  • To be effective across platforms, build on strengths and gradually practice new skills—even if it means TikTok.
    • “You have your own freedom onramps to these different channels... Let’s find a strength that will play well in that platform.” — Matt Abrahams [33:59]

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11. Handling Blanking Out

• Strategies in the Moment:
  • Repeat the last thing you said to get back on track (“go back to go forward”).
  • Distract with a question (a “back pocket question”) to buy time or regain your place.
    • “If you ever hear me say this, it means I’ve forgotten what I need to say: ‘Let’s pause and think about how what we’ve just discussed impacts your life.’” — Matt Abrahams [35:23]

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12. The Undervalued Art of Listening

• Pace, Space, Grace:
  • Pace: Slow your tempo.
  • Space: Find a suitable environment and clear your mental space.
  • Grace: Listen for content and emotional context.
    • “Listening is one of the only skills where we actually have to slow down to take advantage of it... and then Grace... to give yourself permission not just to listen to the words, but how those words are said, where those words are said.” — Matt Abrahams [36:55, 37:09]
• Paraphrasing as Deep Listening:
  • Reflect back what someone says to clarify and show understanding (“listen to paraphrase”).

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13. Communication for Connection and Civility

• Bridging Divides:
  • Seek out and truly consider different perspectives.
  • Lead with “inquiry and curiosity” instead of certainty; acknowledge differences without antagonism.
    • “Leading with inquiry and curiosity... invites at least conversation. And again, understanding that we don’t always have to agree and we can appreciate somebody else’s perspective, that lays the groundwork...” — Matt Abrahams [39:02]

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Notable Quotes & Memorable Moments

• On Anxiety:
  • “Anxiety... is something we have to work at. But over time, we can manage it. I don’t think we can ever truly overcome it.” — Matt Abrahams [06:00]
• On Meetings:
  • “Meetings are often band-aids for bigger problems.” — Matt Abrahams [20:24]
• On Listening:
  • “I have a colleague who jokingly says... listening is that thing I have to do before I get to speak.” — Matt Abrahams [36:54]
• On Feedback:
  • “It’s like going to the dentist. We don’t like going, but we’re really glad we've been.” — Matt Abrahams [10:48]

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Timestamps for Important Segments

• Starting presentations like action movies: [02:47, 15:07]
• Communication anxiety & evolutionary roots: [06:00]
• Managing nerves: breathing, movement, warm-up: [07:31–09:56]
• Core practices — repetition, feedback, reflection: [10:01–10:47]
• Pitching strategies & audience focus: [15:07–16:52]
• Meetings: Pre-work, facilitation, structure: [20:09–24:25]
• Job interview frameworks & examples: [25:29–28:12]
• Big stage presentations: goal setting (info, emotion, action): [29:54–31:47]
• Handling diverse formats & social platforms: [31:47–33:59]
• Blanking out on stage: [35:09–36:26]
• Listening—Pace, Space, Grace: [36:54–38:17]
• Building civil dialogue: [38:45–40:06]

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Tone & Language

Consistently accessible, encouraging, and practical. Matt balances warmth, humility, and actionable advice, often using humor and personal anecdotes.

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Summary Takeaways

• Intentional, audience-focused communication can transform careers and relationships.
• Preparation, practice, and feedback are non-negotiable for growth.
• Meetings and pitches should be concise, goal-driven, and tailored to the audience.
• Listening—truly listening—creates connection and builds community.
• Curiosity and inquiry are crucial for bridging divides, online or off.

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For communication strategies that stick, remember:
Start bold. Stay clear. Be curious. Listen well. And rehearse, reflect, and repeat.

Transcript

[Matt Abrahams]

Hi Matt. Here at thinkfast Talk Smart, we're all about helping you hone and develop your communication skills for work and life. We are thrilled that so many of you across the globe tune in. We'd like your help spreading the word so we can reach even more people throughout. May we ask that you follow and subscribe to our show on your player of choice? Send a link to your friends, family and coworkers and be sure to rate and review us. Also, make sure to check out our fun Think Fast, Talk Smart gift giveaways on our social channels. Together, we can help people all over the world to think fast and talk smart. Now, a word from one of our sponsors. Their support covers the cost of production, allowing us to bring you quality content free of charge. If you've ever thought, I know I can do more, but something's holding me back.

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Visit Strawberry Me Smart to get matched up with your coach today. That's strawberry me smart and get 50% off your first coaching session. It's the most affordable time ever to see if coaching is right for you. Hi Matt, Here on Think Fast Talk Smart, we spend a lot of time helping you communicate more clearly and confidently, especially when the stakes are high. That's why I'm so excited today to share a conversation I had on Masters of Scale, I joined host Jeff Berman to talk about what it really takes to communicate with intention, whether you're leading a team or just trying to think on your feet. We get into some practical frameworks I rely on, like how to structure your answers in high pressure moments, why most people focus too much on what they want to say instead of what their audience needs to hear, and how to turn communication from a habit into a deliberate set of choices. We also talk about everything from job interviews to big presentations. It's a wide ranging conversation about how to show up and communicate effectively when it counts. Before we get into it, make sure to follow Masters of Scale wherever you listen to your podcasts and now enjoy Our episode.

You should start pitches and presentations like an action movie. There's something there right away. A lot of people have long preambles. You need to get yourself into the audience's perspective. This is a fundamental tenet.

[Jeff Berman]

Matt Abrahams knows what it takes to win over a crowd, close a deal and inspire a team. It's not enough to have a great product or terrific idea, you, you need to be a brilliant communicator as well.

[Matt Abrahams]

Neuroscience has taught us emotion gets into our brains differently than information. Gets in faster, stays longer, motivates behavior. So do I want people excited or concerned? Do I want them to have fomo fear of missing out or be validated or just be confident, think about that emotion.

[Jeff Berman]

This is Masters of Scale. I'm Jeff Berman, your host today on the show communication expert Matt Abrahams Here he teaches at Stanford's business school and has a brilliant podcast called Think Fast, Talk Smart. Whether it's preparing for a big speech, a one on one investor pitch, or anything in between, Matt has science backed strategies to help you succeed. We talk about how to overcome anxiety about public speaking, how to nail a job interview, and much, much more. Matt, welcome to Masters of Scale.

[Matt Abrahams]

I'm thrilled to be here, Jeff, thank you.

[Jeff Berman]

We're thrilled to have you. I just want to start by asking you, how do you describe what you

[Matt Abrahams]

do so fundamentally I'm somebody who's really passionate about communication and really what I think I do is I help people to hone and develop their communication skills. And a lot of that is really just asking people to turn habits into choices. Most people communicate out of habit and my job, I think is to expose them to different opportunities, tools and techniques and then ask them to consider in their situations, find themselves in, to try a different technique out.

[Jeff Berman]

What led you to choose to really specialize in this and to teach others how to be great at this?

[Matt Abrahams]

The teaching bug I think is just inside me inherently. I've always loved teaching. I've had lots of opportunities to teach after graduate school. I worked in the corporate world for a while. I had to pay off some loans and I just saw the impact that good communication could have on somebody's career and a company's trajectory and how bad communication got in the way. And so when the opportunity presented itself to do some teaching in this, actually here at Stanford through their continuing studies program, I fell in love with it and I saw the impact it had. And I really enjoyed learning from my students and have never turned back.

[Jeff Berman]

I started my career as a public defender, not the obvious place to start for what I do now. And I'll never forget, we had one lawyer who quite experienced in doing this for decades, who told us that they went into the restroom and threw up every single day before court. And it really just struck me as like that you've got literally decades of experience and you're still showing up with that level. As you work with people on communication, particularly on public communication, how common is this nervousness? And what do you help people understand that they can do to be less nervous, to walk in with more confidence in these rooms?

[Matt Abrahams]

So anxiety around communication looms large. We have some evidence that suggests up to 85% of people feel anxiety. And quite frankly, I think the other 15% are lying. Those of us who study it have found it in every culture we've studied, we find it develops around the same time, around when early. When kids become early teenagers is when it really becomes more prominent and stays that way. So we believe it's part of the human condition. There's an evolutionary explanation for it. Your relative status in a group matters a lot. Not today, and I'm not talking who drives the fanciest car and has the most social media likes, but when we were a species hanging out in groups of 150 people during our early evolution, your relative status meant everything. And it meant access to resources like food, reproduction. And if you did anything that jeopardized that, it could have quite a significant impact. So it's wired into us now. That doesn't mean that we can't learn to manage it. I spend a lot of my time helping people learn to manage anxiety. And you can do it both by focusing on the symptoms and the sources, but it is ubiquitous and it is something we have to work at. But over time, we can manage it. I don't think we can ever truly overcome it. As your example shows, having anxiety tells us that what we're doing is important, gives us energy, helps us focus. But we have to manage it, so it doesn't manage us.

[Jeff Berman]

Are there truths about managing anxiety that apply to 90x percent of the population, or is it really specific to the individual?

[Matt Abrahams]

Everybody is different in terms of what their triggers might be or where the sources are. But there are some things you can do that seem to work for most people. I'll give you a few examples. Deep belly breathing really can help. It slows down your autonomic nervous system. It slows down your breath rate, it lowers your breathing so that your voice sounds more normal. So breath work seems to be really important. And what's Key is the exhalation. It's not the inhale, it's the exhale. So I like to joke, the rule of thumb or rule of lung, is you want your exhale to be twice as long as your inhale. And if you do a few of those breaths, just two or three, you'll actually really feel different and better. The other thing that gets a lot of people is shaking, shakiness. That's adrenaline. Adrenaline's role is to move us from threat to safety. So if you move with purpose, you can give that adrenaline a place to go. So if you're standing up in front of a room, step towards the audience with a welcoming gesture. If you're sitting like this, lean forward, gesture broadly. That gives the shakiness a place to go. And for most people, those two things alone can help many of the symptoms abate. A lot of people just get inside themselves when they get nervous. They get very still, and then somehow, magically, they expect to be able to go from silence to brilliance. If you watch athletes, actors, dancers, there's always movement. There's always warming up that goes on. So my anxiety management plan, and I encourage all of my students and everybody that I coach to develop their own unique plan. I do three things. First, I take some deep belly breaths. Second, I do my best to interact with somebody, to have a conversation. It gets me focused. If it's somebody who's part of the audience, even better, because I realize these are normal human beings who want to learn something from me rather than judges who are there to evaluate. And then I say tongue twisters. Tongue twisters. I know it sounds silly, but what it does is it warms up my voice. And you can't say a tongue twister right and not be in the present moment. Nobody ever sees me do this, but it's a way that I warm up. In fact, before we started today, I excused myself and did a few tongue twisters to get myself ready.

[Jeff Berman]

Do you have a favorite one?

[Matt Abrahams]

I do, but I'll only share it with you. If you do it with me, I'll

[Jeff Berman]

do it with you. Sure.

[Matt Abrahams]

Okay. Now, the reason I like this one is it's short, and if you say it wrong, you say a dirty word.

[Jeff Berman]

Okay.

[Matt Abrahams]

All right. I slid a sheet.

[Jeff Berman]

I slid a sheet.

[Matt Abrahams]

A sheet.

[Jeff Berman]

I slit a sheet. I slid.

[Matt Abrahams]

And on that slitted sheet, I sit.

[Jeff Berman]

And on that slitted sheet, I sit.

[Matt Abrahams]

The naughty word comes right at the end.

[Jeff Berman]

You want to slip an H in there.

[Matt Abrahams]

That's exactly right. And I'll do that three times. And it gets me present focused and it warms me up.

[Jeff Berman]

Amazing.

[Matt Abrahams]

I like to say there are only three ways to get good at communication. Repetition, reflection, and feedback.

[Jeff Berman]

And repetition.

[Matt Abrahams]

Yeah, yeah, exactly. You got to do it a couple times. So you got to. But nobody ever got good at speaking by thinking about it. You have to do it. That's where toastmasters taking classes, those things really help. You have to reflect. Most people are just so glad to be done with it, they move on. There's that definition of insanity, doing the same thing over and over again. Every night before I go to bed, I spend one minute writing down one thing that went well in my communication and one thing that didn't. Each day. And on Sunday, I spend five minutes going back and reflecting, and I make a plan to address an issue each week. I'm not saying I'm a great communicator. I am certainly a better communicator because I do that reflection. And then you have to get feedback. We are not the best judges of our communication. I make my MBA students digitally record themselves and they watch. It's painful.

[Jeff Berman]

It's the worst.

[Matt Abrahams]

But they learn so much. I tell everybody it's like going to the dentist. We don't like going, but we're really glad we've been. And not only do they watch it and listen once, they then watch it without sound, and then they listen without video. So they're seeing the different channels. And that actually highlights more of what they're working on.

[Jeff Berman]

Given how central communication is to everything, right? To relationship building, to presentations, to why don't we spend more time teaching this, especially starting early. Like, why isn't this more core to our curricula?

[Matt Abrahams]

So I'm heartened, at least here in the United States, that we're seeing a bit more of that. I look at what my kids went through, and I have a young nephew, and what he's going through, much different than what you and I went through. We're of the same vintage, so I think there is a recognition that communication is important. Coordination of activity is important. I think part of it is that we just do it naturally. Most people by the age of one are communicating in some way, and we just feel like it's just something we do. But when you think about the impact communication can have, it becomes very clear that it's something we should study and look at. You know, when I talk to people who've graduated from our MBA program, one of the things they will say is either they're so thankful they took communication training because they see how valuable it is in their work life or they really wish they would have taken more. So it's one of these things where we take it for granted but then when we get exposed to it, we really see the value that it brings.

[Jeff Berman]

Yeah, and my rabbi, Rabbi Sharon Brous, wrote a book a couple of years ago called the Amen Effect. It's a beautiful book, but there's a little anecdote in the going to the grocery store and going to the self checkout and looking up and seeing a person working at a cash register and going over, switching, going over and having that moment of human interaction and it completely changing her day as a consequence. As you're engaging with college students, what are you asking them to do or encouraging them to do in their daily lives where they can practice being better communicators and in the process perhaps build more community, build more civility, more connection.

[Matt Abrahams]

So a few things. One, I ask them just to observe others communication and see what is it that people are doing. We can be so internal focused that we don't see that that person pauses before they speak and that gives a little extra space for the other person to complete their thought. Or like my mother in law would do, she was a black belt in small talk and she would just say tell me more and just noticing the subtle little things that people do to encourage communication or shut down communication. So part of it is observation, the other part is helping people listen better. Most of us are not good listeners. So really teaching listening skills which force people to be more present and connective and then paraphrasing skills. So it's not enough just to get your point across but when you hear somebody else's point demonstrate that you heard that point. So giving them tools and techniques and then encouraging them to practice and then come back and reflect and report out. And it's amazing where students will say I learned so much more from this person I was getting to know because I listened and I paraphrased and that gave the other person the confidence to say more. So it's helping them, scaffolding them to a point where that they can feel more connected and comfortable doing those things.

[Jeff Berman]

Still ahead, more with Matt Abrahams on how to craft the perfect p.

[Matt Abrahams]

Foreign.

[Jeff Berman]

Welcome back to Masters of Scale. You can find this conversation and much more on our YouTube channel and be sure to check out the link in our show notes to subscribe to our newsletter. I wanted to run Matt through a set of scenarios you might be facing and see how we can get better at communicating in each one of them, we started with pitching a new startup concept. When someone's taking an idea out to market and raising money for the first time or trying to persuade an advisor to come on, what are the mistakes that you most commonly see and where are the opportunities to get better that are just the lowest hanging fruit to coach people up on?

[Matt Abrahams]

So you and I both know Guy Kawasaki. So the first mistake people make is they take too long, right? I love his jet fighter versus a big Boeing analogy. It takes a long time for a big plane to take off, need to take off quickly. So a lot of people got to get to the punch first. I like to tell people, you should start pitches and presentations like an action movie. There's something there right away. A lot of people have long preambles. You need to get yourself into the audience's perspective. This is a fundamental tenet. I host a podcast, Think Fast, Talk Smart, all about communication. The number one bit of advice across hundreds of guests is always know your audience. A lot of people craft a pitch and that same pitch they give everywhere. You have to adjust and adapt what's relevant and salient to the people you're talking to. You also need to focus on benefits and salience, not features and functions. Many people get so immersed in what's going on. My mother has a saying I think everybody should live by. It applies to pitches. Tell the time, don't build the clock. Many people say much more than they need to get to the punchline more quickly. And then finally, show, don't tell, show what this means. Don't just tell us all the different features and functions. What does this look like? If you can demonstrate it, demonstrate it. But help us in our mind see what it is. If you can do those things, you will engage people more. And then there's one thing that I'd love to get your opinion on. When I see pitches, a lot of people put their bios and their experience up front. I'm not a big fan of that. I want people to tell me what the idea is, what the value is, and then let me know who you are versus who are you up front? I don't know if you have an opinion on that. Everybody I talk to thinks the bio company slide needs to go in a different place.

[Jeff Berman]

Well, there's a fundamental tension for me in a lot of these conversations that are pitch conversations ultimately, because, yes, jet fighter, get to it. Be adept, by the way, as a way to get a meeting. I often say, look, look, can we please set 30 minutes or an hour but if in 5 or 10 minutes you don't think this is going to be valuable for you, kick me out and I will, with a smile, shake your hand and give you 45, 50 minutes back in your day. Because if in five minutes we're not in it, it's probably not going to happen anyway, most likely. But the tension for me, and I learned this, my first job in the private sector was at MySpace, of all places. And ultimately I was overseeing the sales function and I hired an absolutely incredible sales leader, a guy named Andy Wiedlin, who I went out on a sales call with. And we sat down and he didn't pull up a deck. And he didn't start by saying what we're here to talk about. He started by asking them how they were doing and what was keeping them up at night.

[Matt Abrahams]

Yeah.

[Jeff Berman]

And got them talking about their problems. And five, six, seven minutes in, he's completely adjusted the conversation to speak to what their needs are. And so that tension is often you walk in the room and you don't know your audience as well as you should. So how do you get them in conversation so you can learn what you actually want to be speaking to?

[Matt Abrahams]

I think you ask questions, you do your homework, you do your cyber stalking, you're checking out their LinkedIn profiles, you're looking at their blog posts and substacks, but you come in inquisitive. I think curiosity is the best place to come in. In most communication, especially in pitching situations, you reflect what you're hearing. That's where paraphrasing comes in. And you're watching for non verbals and you're trying to see how are they responding and reacting. Non verbals are not always the most accurate, but paying attention can be very helpful. And then start down a path and test and check and see if this is of value to them. One of the things you said that I really want to emphasize is setting expectations at the beginning of the meeting when you said, hey, if we're not connecting in 10 minutes, most people don't do a good job of expectation setting leading up to meetings and events. I'll give you an example. I think the single best expectations setting tool for communication that we seldom use is, is the calendar invite. We all send invites out with URLs. You can do so much in a calendar invite to set expectations. I challenge you the next time you schedule a meeting, don't put the word meeting in the title. It forces you to make it something that's more active and engaging. Put your expectations, your goals, Maybe even your behaviors that you want people to have or the tools you intend to use in the meeting, in the invite so people come in ready to go. I put in every invite I have for every meeting I run. Either a question that we're going to start with discussing or a challenge that I want us to address. Most people start meetings by reviewing the previous meeting, which I think is ludicrous. Most people don't like going to meetings. So I'm going to start this meeting by reminding you about the previous meeting you didn't want to be in. Let's do something active to get engaged and then if we have to talk about the previous meeting. So expectation setting is critical in the moment. Determining who your audience is and what you can do to help them is critical. But it involves listening and being silent. And many of us, because we're excited, we're nervous, that's hard for us to do.

[Jeff Berman]

To your point, most of us hate meetings. Their time suck. It feels like I only need to be here for five or 10 minutes, but we sat up for half an hour, an hour, especially focusing on an internal meeting. What makes for a great meeting?

[Matt Abrahams]

I think a good meeting is where people feel that value has been provided to them and that they've had an opportunity to contribute and be heard. And that boils down to a lot of the pre work that has to be done. Do you actually need the meeting? Meetings are often band aids for bigger problem. When I come in and do some of my consulting work, one of the first things I'll do is a communication audit. And I look for the number of meetings that people have and how many people and who are those people in those meetings. And it's often a canary in the coal mine for a bigger, more challenging issue. So crafting purposeful meetings that have a clear goal. If there's not a need for meeting, don't do it. Meetings don't have to be 30 minutes and 60 minutes. They can be 17 minutes. Take meetings outside, walk. There are lots of evidence that there are ways to be more productive in meetings. So really being value driven, having expectations, maybe even seeding some ideas with people to contribute. So if I have a big meeting coming up, I might come to you and I say, I know you're really passionate about this. I'd love to make sure you bring up the points you're concerned with giving people permission to contribute. So there's a lot of work that goes into a meeting before it happens. I actually think facilitation, leading meetings, moderating panels. Anytime you're facilitating others, communicating what you're doing right now. I think it's the hardest communication skill because you have to manage so much simultaneously.

[Jeff Berman]

Why is it so hard?

[Matt Abrahams]

We'll be right back to finish our conversation, but first a quick word from one of our sponsors. Their support allows us to bring you

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Well, in this case, it's just you and me, but imagine a meeting where there are multiple opinions. I've got time, I've got goals, I've got to make sure that this connects to something else. There's a lot going on that I have to navigate through and make people feel psychologically safe, make sure people are contributing. I should be paraphrasing and connecting. There's just a lot going on at the same time and that's why many people find it very difficult. So. So a good meeting is a meeting that's well thought through and that people feel like they have presence and are getting Value from it. Some of the biggest mistakes people make is they don't plan, they don't listen, they don't connect the dots of what they're trying to accomplish to what has been accomplished, what needs to be accomplished. And they schedule too many meetings or spend too much time in the meeting. So it really, if you are mindful of the experience and plan it, you can actually have people excited to come to meetings.

[Jeff Berman]

Yeah. You said earlier that repetition is one of the core elements of a effective communication. And I think for so many leaders, they get tired of hearing themselves say the same thing over and over again. And I'll never forget Jeff Wiener said, until I start hearing my team say it back to me. I know I haven't said it enough, but there is that tension of like, I know you all have heard me say this 37 times and I kind of feel like I should acknowledge that, but I don't want to acknowledge that. How do you help leaders get better at this piece of it?

[Matt Abrahams]

So part of it is calling it out. Part of your job as a leader is to repeat and the goal is to get alignment. So repetition is in service of something and reminding yourself of that. That said, there are lots of ways to repeat things without saying the same thing. You can give examples, you can use analogies, you can tell stories. So find different vehicles to communicate the same message.

[Jeff Berman]

I want to set up another scenario where communication can be complicated and ask for both sides of it. It's a job interview.

[Matt Abrahams]

Yes.

[Jeff Berman]

From both the candidate and from the hiring side. Again, what are the most common mistakes and what are the most coachable?

[Matt Abrahams]

Let me start with just the methodology I recommend people follow. When you go into a job interview, prior to getting there, obviously you should do your work and research on the organization and the role. Come up with themes that you want to make sure you get across. Maybe one of my themes is that I have deep expertise in this. With each theme you come up with, come up with support of that theme. A support might be a story you tell. Maybe it's a testimonial, you won an award or your boss said something. Maybe it's some data. You saved X amount of money over this amount of time. Time. So you have different types of support for your themes. So when I'm in the interview and you ask me a question, I think to myself, that's a great opportunity for me to pull in this theme. And because I have the support already there, I'm just assembling my answer. If you go to a fancy restaurant, they don't make every meal from scratch. They have things prepared and they assemble it quickly. If you can do that, that means you're more present and connected in the interview. Because I don't have to sit there and figure out everything from scratch. I'm a huge fan of structure, structures and frameworks. They're great ways to structure answers. One of my favorite is what I call add for adding value. Answer the question, give a detailed example, describe the relevance. So if you ask me a question, I'll answer it, I'll give you an example, and I'll describe the relevance. In so doing, I have just made it easier for you, the interviewer, to see the value I can bring, to see that I can think quickly on my feet, and I give you an example that's concrete for giggles. Imagine you're interviewing me to be a teacher of strategic communication at Stanford's business school. So you're interviewing me for the job I have because at least that way I might have some qualifications. What might be a reasonable question?

[Jeff Berman]

You ask, why should we not hire you?

[Matt Abrahams]

Why should we not hire you?

[Jeff Berman]

Why should we not hire you?

[Matt Abrahams]

One of the things that I have a tendency to do is to over index on applied information. And some of our students would benefit from more theoretical approaches. For example, when I teach crisis management, I'm teaching very specific messaging techniques, not the theories as much. So if you are looking for somebody who is theoretically oriented, I'm not that candidate. But if you want your students leaving knowing how to communicate and having practiced it, then I'm the person you should hire. Answer detailed example, describe the relevance. So I didn't know the question you were going to ask, but I knew exactly how I was going to answer it. And that makes life easier for me.

[Jeff Berman]

What's the question I should have asked you in that mock job interview?

[Matt Abrahams]

That's the question. That's actually it. That's it. So I always recommend that somebody have a question because they always say, do you have any questions for me? And a lot of people say, no, no, and there's no way. You have lots of questions. So I will always ask, what's the question I should have asked? Or I say, what do you wish you would have known when you were interviewing? Or what's the question you would have asked? And in my own life, when I've done that, I have received such great insight. And when I've been on the receiving end of that as a hiring manager, it showed me that this is somebody who really wants to understand the inner workings and the details which made a mark on me as an interviewer. My job is to figure out not just if you're the best candidate, but are you a good fit. So I am giving you space to share information with me and I'm asking follow up questions because that lets me really see your depth of thought. And the last bonus or bit of advice I'll Give is leverage. AI LLMs can be really helpful. Not to help you create answers. That's not what I'm looking for. But to help you get questions to practice. All athletes do a lot of drills. All musicians do a lot of scales. We can do the same thing. Go to your favorite LLM. Say, I am interviewing for this role in this company. Generate five questions for me. As those questions come up, practice answering them. That's how you get better at it.

[Jeff Berman]

We've been focused more on small group communication. I want to go back to bigger stages. You're standing in front of a room of hundreds or even thousands of people. If it is the national association of Realtors, you probably have a pretty good end of your audience. And you can speak to your audience. But often leaders are speaking before much more diverse groups of folks. What do people not get right in those rooms? And what's coachable? There's there.

[Matt Abrahams]

There's several things I could say. First and foremost, have a clear goal. Understand what you're trying to do. To me, a goal has three parts. Information, emotion, and action. What information do you want to get across? And based on what you know about your audience, what's the best way to do that? What's the feeling? A lot of us don't think about feeling.

[Jeff Berman]

We.

[Matt Abrahams]

We just want to get through the information. But we've known for millennia, thousands of years, that emotion matters. Neuroscience has taught us emotion gets into our brains differently than information. Gets in faster, stays longer, motivates behavior. So do I want people exc. Do I want them to have fomo, fear of missing out, or be validated or just be confident? Think about that emotion and then is there an action? Most communication, especially for leaders up in front of big groups, there's an action. What is it? Is it clear and is it measurable? I coach a lot of entrepreneurs and during their pitches they'll say things like, I want your support. What does that mean? Do you want to check? Do you want a social media like be specific. So having a clear goal helps you focus. That's the number one place. I think people make mistake, they aren't clear, or the person who wrote their presentation was clear, but they weren't clear because a lot of leaders don't write their own content and that can be a problem if you're not writing your own content. You need to be very closely aligned with the people who are and they need to understand your process. The other thing that people do is they don't practice. Think about a standup comedian. How many times does a standup comedian work on their routine? I coach some of the most senior leaders here in this valley and they'll say, I got. I say, oh, how much you practice? I read the slides last night. You need to live it, you need to speak it out. I don't know about you, but in my mind I'm amazingly eloquent. When I open up my mouth, I'm not always as lucky. So getting that practice in and practice in the environment where you move around the stage, you feel the lights, you hear the sound of your voice through the speakers.

[Jeff Berman]

One of the paradoxes of the modern moment is it has never been easier to reach people because there are more platforms than there are open platforms. But it's never been more difficult to build real audiences because it's so crowded and AI is only making that more complicated by the day. Whatever you may think of his politics, it has been said of Zoran Mandani that he is just as good in a 30 second social media hit as he is in a three minute cable news appearance, as he is in a 30 minute speech, as he is in a three hour podcast. He's kind of mastered each of those media. When you're working with leaders who now have to appear in these many different formats on these wildly different platforms, how do you help them get good across the board?

[Matt Abrahams]

I think you take a step back and you really think about what do you stand for, what's important for you, what are your key values? And you start from there. And so essentially what I'm saying is you have to be authentic and you have to be true to yourself. You then have to think about how the message plays best on the different channels and platforms and you might have a really good stump speech or a really good position statement or pitch at 5 minutes. How can I. It's not just about truncating it to fit the 32nd TikTok. It's what's the core essence of that or a piece of that core essence. And how can I say that in the best way? So helping people understand that it's not just message, but channel all coming from an authentic place. And then it boils down to practice. You have to Practice for the different modalities. People think I can, you know, if I can do a 30 minute presentation, I can do it in five. Not at all. It's very different. And so you have to get that experience and you have to practice it. And you're right. If you don't, people question. It feels disingenuous. And I think younger people have an advantage over those of us who are older in that they're used to managing Personas in different modalities, much more so than I am. I barely can do it in front of somebody, let alone on technology.

[Jeff Berman]

So what are you saying to leaders who do need to be on platforms where it is just wildly uncomfortable for them to get there?

[Matt Abrahams]

Whenever I ask anybody to do something they're uncomfortable with, I ask them to think about another time they did something they were uncomfortable and what helped them do that. And it could be everything from the first road race somebody ran to the first time they had to let somebody go during a reduction in force. Helping people understand that one, you can do it, and then helping scaffold the different pieces. So if I'm trying and I am learning how to be on TikTok myself, which is wildly disturbing to my kids, they do not want me there. But the point is that you need to understand what's expected on that channel, what works, and then figure out how you can connect to it. You have your own freedom on ramps to these different channels. And I help people try to figure out where's the best place to start. Is it that you're really good at being funny or you're really good at asking questions? So let's lean into that when you move to a different platform or a different way. So let's find a strength that will play well in that platform. But first you have to be encouraged.

[Jeff Berman]

Matt, you referenced where was I going? I just fully lost my train of thought.

[Matt Abrahams]

That's quite all right.

[Jeff Berman]

Forgive me.

[Matt Abrahams]

No worries.

[Jeff Berman]

Surreal. Let me go in a different direction.

[Matt Abrahams]

We can talk about blanking out.

[Jeff Berman]

Let's talk about blanking out. Because I just blanked out. I had exactly where I wanted to go with my next question. I lost it. What do we do in those moments

[Matt Abrahams]

when you blank out? A great thing to do is to do what you do. And you lose your phone or your key. Go back to go forward, repeat yourself, say what you just said before. Most of us can remember that, and that often gives us enough to get on track. If not, find a way in conversation to distract your audience. So I teach the same class very often I can't remember, did I say this in this class? Did I say that yesterday? So I'll lose my train of thought. So what I'll do is I'll just pause, and if you ever hear me say this, it means I've forgotten what I need to say. I will say, let's pause and think about how what we've just discussed. Discussed impacts your life. And what my students do is they think about that, and that gives me that fraction of a second. So can you leverage a question? Can you get somebody responding or doing something to buy that time for yourself? I call it a back pocket question. You should have something you can pull out so when you blank out, repeat yourself. If that doesn't get you back on track, ask some other peripheral question that you've thought about, just like you asked me earlier. You could simply say, what's something I should be asking? And that's something I can respond to. And that gives you time to think.

[Jeff Berman]

Yeah. What have we not talked about that we should have talked about here?

[Matt Abrahams]

I alluded to listening a little bit earlier, but listening really is critical in all communication. And listening means we actually have to slow down. I have a colleague who jokingly says, I hope it's jokingly that listening is that thing I have to do before I get to speak. So when I teach listening, I teach a few things. I learned this from a colleague of mine. His name is Collins Dodge. Pace. Space, Grace.

[Jeff Berman]

Pace, Space, Grace.

[Matt Abrahams]

It's a way to ace your listening, so you have to slow things down. Listening is one of the only skills where we actually have to slow down to take advantage of it. So you have to slow your pace down. You have to give yourself space. For me, as I get older, everything's loud and I can't hear. I have to move to a space that I can. But more importantly, I have to give mental space. I have to stop all the chatter and focus. And then Grace. Grace. To give yourself permission not just to listen to the words, but how those words are said, where those words are said. That can give you a lot of insight. I'll tell you a quick story. I came out of a meeting with a colleague, and my colleague said, how do you think the meeting went? And I immediately heard feedback. So I gave all the constructive feedback because the meeting didn't go well. What he really wanted was not feedback. He wanted support. In that moment, I didn't recognize. He came out the back door, not the front door with me. He was talking quietly. He was looking down. He was sending me all These signals that I was not listening to. So pace, space, grace helps you listen better. And then the single best tool. I've said this, I've mentioned this before, paraphrasing. When you listen to paraphrase, you have to listen more deeply. You listen for the bottom line, not the top line. So if we give ourselves a little pace, space, grace, and we listen to paraphrase, we learn to listen better. Now, I have to be very candid with you. My wife thinks I'm a fraud when I talk about listening because she thinks I need a lot of practice. But we're all working.

[Jeff Berman]

We are all working on it. And you're still married. So, you know, as far as I know, unless you've done something, you've done something right here. You referenced earlier that often if someone's not agreeing with a speaker, that speaker doesn't feel like they've been heard. We're in a moment in this country where we really struggle to hear each other and to make each other feel heard. And it feels like there is so much more that divides us than unites us. I reject that perspective. I agree.

[Matt Abrahams]

And the research suggests that too.

[Jeff Berman]

It feels like to build back, we have to start local, we have to start one on one in small groups and in communities, what have you. But as you observe this, what do you wish we were doing differently so that we could connect more and find those things that unite us more than divide us?

[Matt Abrahams]

Stepping back and looking at and listening to different perspectives, I really applaud my wife. She does this better than I do. She will look at multiple news sources from different parts of the political spectrum for a particular topic. And that gives her perspective that I don't necessarily always have. So taking that step back and appreciating that there are different perspectives, and in hearing those different perspectives, it's trite and cliche to say we're all living in our own little bubbles, but it's true. And we need to peer out and see. And leading with inquiry and curiosity, I think, are the ways to really get that going. When you come in guns blazing, here's my position, this is what's going to happen, then that's off putting. That puts somebody in the defensive. But if I come in with curiosity, help me understand that. What perspective do you hold that invites at least conversation? And again, understanding that we don't always have to agree and we can appreciate somebody else's perspective, that lays the groundwork for the kinds of conversations you're hoping for. And I'm hoping for.

[Jeff Berman]

I love that What a great place to wrap. Thank you for being with us.

[Matt Abrahams]

Thank you so much. I enjoyed the conversation Conversation

[Jeff Berman]

thanks again to my friend Matt Abrahams for joining us. His brilliant podcast is Think Fast, Talk Smart and his book is Think Faster, Talk Smarter. I'm Jeff Berman. Thank you for listening.

[Matt Abrahams]

Well, thanks for listening to my conversation on Masters of Scale. I hope you learned practical tips that can help you communicate more effectively. If you'd like to hear more conversations like this with leaders breaking down how they build lead and scale, you can follow Masters of Scale wherever you get your podcasts. Before we wrap up, I just want to say thank you for listening. It really means a lot to hear how people all over the world are using these ideas in their own lives. It inspires me and the whole team that brings you this show. If you want more episodes and resources, feel free to follow, subscribe and explore past conversations. We're grateful for your support of Think Fast, Talk Smart.