AI CHANGE DESK | EP015: RETAINED ARTIFACT CHECK

AI work no longer disappears when the chat ends.

This week's main episode looks at what changes when AI artifacts stick around: files stay in Library until deletion, model cutovers need verification after the deadline passes, open-model options are getting more credible, pricing shifts can show up as same-week variance, and outside-in safety reporting only helps if someone owns intake.

EPISODE SUMMARY

The point for EP015 is simple: once AI work survives the session that created it, convenience has already turned into ownership. That means retention, reuse, verification, deletion, cost review, and safety intake all need named owners instead of vague good intentions.

WHAT CHANGED THIS WEEK

• OpenAI's File Library guidance makes it clear that uploaded and created files can persist in ChatGPT until users delete them manually.

• The GPT-4o Custom GPT cutoff is now past the April 3 line, which means teams should be doing post-cutoff verification instead of waiting for a migration window.

• Google's Gemma 4 launch makes hosted-versus-open optionality more practical, not just theoretical.

• OpenAI's built-in tool session pricing is now live, while the Safety Bug Bounty keeps outside-in reporting active.

WHAT THIS MEANS FOR OPERATORS

Treat retained AI artifacts like reusable work objects, not disposable prompt residue. If a file, prompt pattern, or Custom GPT behavior can carry forward into next week, it needs a retention tier, a deletion expectation, and a named owner who can answer for reuse.

WHAT I'D DECIDE BY FRIDAY

• Name one owner for retained-file policy in the workflows that matter most.

• Run a post-cutoff verification pass on the Custom GPTs people actually depend on.

• Check same-week cost variance on any workflow touching built-in tool sessions.

• Name a real intake owner and SLA for outside-in safety or abuse reports.

• Decide whether one open-model evaluation lane is worth running this quarter.

LISTENER QUESTION

What is your team currently keeping, reusing, or routing forward through AI systems without a named owner?

SOURCES

• OpenAI release notes: https://help.openai.com/en/articles/6825453-chatgpt-release-notes

• OpenAI File Storage and Library: https://help.openai.com/en/articles/20001052-file-storage-and-library-in-chatgpt

• OpenAI Business / Enterprise model limits: https://help.openai.com/en/articles/12003714-chatgpt-business-models-limits

• Google Gemma 4 announcement: https://blog.google/innovation-and-ai/technology/developers-tools/gemma-4/

• Google for Developers coverage: https://developers.googleblog.com/en/gemma-4/

• OpenAI API pricing: https://openai.com/api/pricing/

• OpenAI developer pricing docs: https://developers.openai.com/api/docs/pricing

• OpenAI Safety Bug Bounty: https://openai.com/index/safety-bug-bounty/

• OpenAI company announcements: https://openai.com/news/company-announcements/

DISCLOSURE

AI-assisted tools were used in research, packaging, and production support. Final editorial judgment, release approval, and risk decisions remain human-led.

AI Change Desk | EP015: Retained Artifact Check