Rosemary Orchard (12:01)
Well, depends on various things. If it's a finance document, maybe keep it for seven years and just chuck it in a fireproof box just in case. Even if you're keeping a digital copy. But there are various things that one might wish to digitize. I have an excellent copy of the book say Cheese here, which is. Oh, look, shaped like a block of cheese. It's really cool. I've had this book, as per the inscription, since I was 8 years old. So it's a really cool, wonderful book. But it's the sort of thing where it's got 3D parts to it. So this is not something you can put on a flatbed scanner. So I can't put this through a feeder. I cannot put this off. Like, I mean, I can. Technically, it's just going to get squished. So if I want to scan this, my best option is actually a camera. And there are ways built into iOS. And thankfully, with the preview app, it is a bit easier now to actually scan a document. But my personal preference if I'm going to be scanning something on iPhone or iPad is to use a great app called Simple Scan, which, believe it or not, is a simple way to scan documents. It's from a great company called Agile Tortoise. And I am going to be talking about one of their other apps later in the show because I can't let a utility apps episode go past without mentioning simple scan and drops, because they're. They're just the best. But it. It is a free app to download and you can get a couple of scans for free and then it's either 9.99 a year or 30 bucks lifetime purchase. And the developer is a really wonderful person. But once you open it up, you get the Choice of how do you want to scan something? Okay, so what is it that you're looking to get? Are you looking to create a PDF from something? Are you looking to scan images? So say for example, you are visiting some family. You know, we've got some various occasions where people might be visiting a whole bunch of family coming up, in which case you probably, you know, might get to see some photos and maybe grandma has dug out some photos that you've never seen before and you'd love a copy of. Well, there's an image option and there's a text option, which is great. For example, if you're trying to invoice a receipt or something, you know, you pay for something out of your own pocket and you need to get the money back. So you can also create have a number of destinations here. I've just set it to the share sheet and then I'm gonna start with just scan document. Okay, so this is the part where it gets a little tricky because I'm gonna have to scan this portrait, but I have say cheese here on my keyboard. And you'll notice even though the book is, you know, it's, it's a triangle, it's automatically used the built in iOS scanning to flatten this out. And you can see that mouse inside the front cover. Perfect. Very simple. Uh, if there was an issue, I could adjust it so it'll go back and show me the full image. So you can see that my mouse, sorry, my microphone cable is there and this is sitting on my laptop. Uh, but that looks pretty good to me actually. I could apply some filters so I can make it more like a photo if I wanted to, which is just gonna change how the colors are interpreted. And then I can go back and I could take a picture of the next page. Now this is where it gets really tricky because this is such a big page because it's the whole book, but I'm gonna call that good enough and just tap the little button at the bottom. And did it get it? It's a little fuzzy because it decided the top corner, my laptop, was the correct corner to scan there. But you know that understandable considering the fact that this is a very non flat book. So I'll just adjust this ever so slightly and you'll notice that as I adjust the corner, it's popped up a little loop so that it's, you know, a magnifying glass to help me see. Uh, and there we go. That's, that's how I can scan things with simple scan. Uh, now I'm done there. I can just say, hey, tap the little tick. Done. Uh, and then it pops up the chair sheet, uh, which. There we go. It just took a moment. And I can do whatever I want with it. I can airdrop it, etc. It's just a very simple app. It works. I love it. I use it more frequently than I would think because it doesn't feel like I need to scan documents very often. But what this really means is when I am somewhere and somebody gives me a piece of paper, I can go, oh, no, I will lose this piece of paper and scan it right there and then before I actually lose the physical piece of paper. And then if I do lose the physical piece of paper, I have a digital version which hopefully I've named wisely and put somewhere I can find in my documents. But okay, because if there's words in it, simple scan does do OCR, which will help iOS and macros. If you transfer the document to a Mac or Windows machine, I would hope to find the contents because it will do optical character recognition, so that document will be able to be found later with the words say cheese.