In this episode of Real AI Use Cases – Business Owners Roundtable, we go beyond theory and show how real business owners are using AI right now to think better, move faster, and scale without burning out.

Recorded with entrepreneurs from the Passage to Profit show, this roundtable explores how AI is being used as:

A personal advisor and mentor
A content and research accelerator
A decision-making and planning tool
A way to save hours (or days) of work each week

Joseph Varghese (Success Circles) shares how he uses AI daily as a trusted advisor—training custom GPTs to think like mentors he respects and asking powerful questions like “What are my top five blind spots?” He even demonstrates how naming and personalizing your AI changes how you interact with it.

Jen Rulon explains how she uses AI to support content creation for women navigating major life transitions, including perimenopause and menopause—using AI to surface themes, hooks, and language that truly resonate with her audience.

Alice Frankel of Clutcher Pillow walks through how AI gives her ideas “wings,” helping her maintain brand voice across platforms, speed up research, and stay consistent without a large team.

Elizabeth and Richard Gearhart close the discussion with how AI is being used at Gearhart Law—from generating a comprehensive 2026 marketing plan in minutes to envisioning the next wave of AI agents that manage email, calendars, and spam automatically.

This episode is a practical look at how AI actually fits into day-to-day business life, and why prompt clarity—not technical skill—is the real competitive advantage.

TL;DL (Too Listen; Didn’t Listen)

Business owners are using AI as a mentor, advisor, and thinking partner, not just a writing tool.
The biggest gains come from specific prompts, personalization, and training AI on your values, brand, and context.
AI helps entrepreneurs move five steps forward in a day instead of one, especially when time and resources are limited.

What You’ll Learn

How to use AI as a personalized business advisor
Why naming and training your AI improves results
How entrepreneurs use AI for content, research, and planning
How AI supports consistency across brand voice and platforms
Where AI agents are headed next for email, scheduling, and operations

Hosts

Elizabeth Gearhart Ph.D. - Gear Media Studios
Richard Gearhart - Gearhart Law

Featured Guests

Joseph Varghese – Success Circles
Jen Rulon – jenrulon.com
Alice Frankel – clutcherpillow.com