Podcast
Run Your Private Practice with AI (Artificial Intelligence)
Hosted by Kym Tolson Ā· EN
š Welcome to "Run Your Private Practice with AI" ā the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isnāt just another tech talk. Itās a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kymās infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights
42episodes
Episodes
Newest firstAll episodes
81. Why Goal Setting Fails Therapists and How AI Helps
Jan 700:14:00Tap to summarizeAs therapists, we are often taught to set big resolutions without accounting for burnout, unpredictable schedules, or fluctuating energy. In this episode of Run Your Private Practice with AI, I explain why traditional resolutions tend to fail and how goal setting needs to be redesigned to support your nervous system, not fight against it. Instead of using AI as a productivity boss, youāll learn how to use it as a thinking partner to create realistic, sustainable goals that fit your actual life and workload.AI Tips You Donāt Want to Miss:Why traditional goal setting does not work for therapists with fluctuating schedules and energy.How to prompt AI to ask reflective, intake-style questions before creating any goals.A simple framework for fewer goals with clear motivation and systems that do not rely on willpower.How to choose weekly or monthly rhythms instead of daily tasks for sustainable goal setting.How to create fallback plans for good days, hard days, and everything-is-on-fire days so goals do not collapse.Prompts discussed in this episode: I am a therapist with a full clinical load and limited bandwidth. I want realistic goals that support my mental health, income stability, and long-term sustainability. Ask me thoughtful questions to help design resolutions that fit my actual life. No clinical advice. Based on my answers, propose three realistic resolutions that fit my actual life as a therapist. Each resolution should include a clear motivation and a simple system that does not rely on willpower. Break each resolution into daily, weekly, and monthly actions. Each action should take less than 15 minutes and feel realistic for a therapistās schedule. For each resolution, give me a fallback version for a good day, a hard day, and an everything is on fire day. Make the lowest level so easy it still counts. Turn these resolutions into simple tools I will actually use, such as a checklist, weekly tracker, monthly overview, or calendar reminders. Keep it minimal and non-overwhelming. Act as my personal resolution coach. Check in weekly, help me recalibrate when life shifts, and remind me that sustainability matters more than perfection.___________________________Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapistsSponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym
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80. ChatGPT and NotebookLM for Therapists: Practical Ways to Use Both
Dec 2400:16:24Tap to summarizeIf youāve been curious about how AI can actually support you as a therapist, this episode will give you real examples you can relate to. In this episode of Run Your Private Practice with AI, Iām sharing two powerful AI experiences from my own week that completely shifted how I think about whatās possible right now.One involves using ChatGPT in a way I never expected during an emergency room visit, and the other is a deep dive into Googleās free research tool, NotebookLM. Together, ChatGPT and NotebookLM show just how practical, accessible, and supportive AI can be for therapists in everyday situations, both professionally and personally.AI Tips You Donāt Want to MissHow ChatGPT group chats allow multiple people to collaborate inside one shared conversation.A real-life example of using ChatGPT to analyze information and think alongside doctors in real time.How NotebookLM can deep research therapy topics like cognitive distortions in minutes.Turning research into slides, mind maps, infographics, podcasts, and explainer videos.Creative ways therapists can use AI-generated resources for groups, workshops, and education.Mentioned in this episode:Infographic from Notebook LM https://notebooklm.google.com/https://kymtolson.kartra.com/page/AI-Tools-for-Therapists ___________________________Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapistsSponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym
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66. Social Media Content Creation for Therapists Made Simple
Sep 1700:10:21Tap to summarizeCreating consistent content for social media can be exhausting, especially when you're juggling client sessions, admin work, and everything else. But the truth is, social media content creation doesnāt have to take hours or drain your energy.In this episode of Run Your Private Practice with AI, I share how you can streamline your social media content creation using AI. If blank page syndrome or burnout has been getting in your way, this simple 15-minute strategy will help you stay consistent without the stress.AI Tips You Donāt Want to Miss:The top reasons content creation feels overwhelming for therapists.A quick and easy prompt to overcome blank page syndrome.How to turn one idea into a weekās worth of content: a carousel, email, and reel.The power of custom GPTs built to reflect your brand voice and niche.A sneak peek into my upcoming AI toolkit with 35+ GPTs for private practice.Mentioned in this episode:Join the wait list for our new TheraAI Hub - launching soon! https://kymtolson.kartra.com/page/theraai-hub-wait-list___________________________Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcastSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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65. The Future of AI-Native EHR for Therapists
Sep 1000:12:15Tap to summarizeThe very first AI native EHR for therapists is on its way, and it could transform how private practice owners manage their businesses. In this episode of Run Your Private Practice with AI, Iām sharing updates about this project with Berries and how itās designed to reduce burnout and streamline workflows.This isnāt just an EHR that stores information. It actively supports your practice with treatment planning, denied claim corrections, progress tracking, and smart scheduling. I also highlight new research from Stanford on how AI is enhancing PTSD treatment, showing how quickly AI is becoming a trusted partner in mental health care.AI Tips You Donāt Want to Miss:How the first AI native EHR for therapists is being developed with Berries.Ways AI can support treatment planning, billing, and scheduling in private practice.Stanfordās new initiative to use AI in PTSD treatment and clinician training.Practical examples of how AI assistants can provide between-session support for clients.The future of AI integration in group practices and supervision.Mentioned in this episode:The First AI-Native EMR for Mental Health is coming! Join the Waitlist today to get updates and early access: https://heyberries.com/emrStanford Launches AI Innovation Center for PTSD Treatment: https://news.stanford.edu/stories/2025/08/create-center-ai-artificial-intelligence-ptsd-treatment___________________________Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcastSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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64. 5 Creative Ways to Use AI in Art Therapy
Sep 300:07:33Tap to summarizeAre you an art therapist or expressive arts clinician looking for fresh inspiration? In this episode of Run Your Private Practice with AI, Iām diving into how you can use AI in art therapy to spark creativity, deepen client insights, and save time in session planning. These ideas are HIPAA-safe, imaginative, and practical enough to start using today!AI Tips You Donāt Want to Miss:How to use ChatGPT to generate emotionally rich art prompts on the flyA prompt to create trauma-informed reflection questions after an art sessionWays to use AI-generated images as a starting point for client workA tool to help track symbolic themes in client artwork over timeHow to create a beautiful lead magnet using AI to grow your email listAI Prompts:Prompt Generator for Expressive Arts Exercises"You are an art therapist planning a session for a client who struggles with emotional expression. Give me 10 creative and emotionally evocative visual art prompts that can help them explore feelings like anxiety, sadness, resilience, and hope. Each prompt should be imaginative, metaphor-based, and include a short sentence explaining the purpose of the prompt. Make them suitable for teens and adults."Narrative Processing After Art-Making"I just facilitated an art therapy session where the client drew a chaotic, swirling ocean with a small boat in the center. Give me 10 open-ended, trauma-informed reflection questions I could ask the client to help them explore the meaning behind their image. Avoid diagnostic language. Use soft, exploratory language that invites storytelling and symbolism."AI-Generated Art as a Catalyst"Iām planning to use AI-generated images in an art therapy session. Generate 10 imaginative prompts I could feed into a text-to-image tool like Midjourney or DALLĀ·E to create abstract or symbolic artwork that invites emotional exploration. Themes should include: identity, protection, inner conflict, healing, and transformation. Each prompt should be visually rich and open to interpretation."Thematic Tracking & Session Inspiration"Iām an art therapist reviewing themes from past client sessions (no PHI). The client often draws mazes, cages, and disconnected body parts. Based on these recurring symbols, suggest 5 new directions I could explore with this client in future sessions. Include suggested art prompts, metaphor-based questions, and potential therapeutic themes like autonomy, trauma containment, or disconnection. Keep it exploratory and symbolic, not diagnostic."Creative Business & Content Tools for Art Therapists"Iām an art therapist creating a lead magnet to grow my email list. I want a free PDF called ā5 Expressive Art Prompts to Calm Your Nervous System.ā Write the 5 prompts in a warm, calming tone suitable for adults. Include a short, encouraging explanation for each one and a suggested medium (like watercolor, collage, or pencil). Make it beautiful, emotionally supportive, and easy to follow."___________________________Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcastSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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63. Top Prompts to Build Scalable Offers for Therapists
Aug 2700:08:17Tap to summarizeAre you ready to break free from trading hour-for-hour in your private practice? Building scalable offers is one of the fastest ways to increase income and reduce burnout. In this episode of Run Your Private Practice with AI, I share the exact prompts and AI tools you can use to design digital products, courses, and programs that bring in income without adding more client sessions.AI Tips You Donāt Want to Miss:My top five ChatGPT prompts for building scalable therapy offers.How to use AI to reverse engineer a $100K product strategy.Why I built a custom GPT and a no-code web app to help therapists.A sneak peek into this monthās Clinical AI Club focus: scalable content.How to map your unique therapist advantage with AI.AI Prompts - https://www.facebook.com/groups/aiprivatepractice/posts/613097721633527/___________________________Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcastSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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62. ChatGPT Agent for Therapists: What Worked and What Didnāt
Aug 2000:13:54Tap to summarizeAre you wondering if the new ChatGPT agent can help therapists streamline their private practice? In this episode of Run Your Private Practice with AI, Iām sharing my hands-on experience with the ChatGPT agent for therapists: the good, the bad, and everything in between.From testing GPT-5 to exploring what agents can (and canāt) do, I walk through real examples of where things worked smoothly and where they fell apart. I also dive into how I pivoted to Zapier to create an automated weekly AI newsletter workflow thatās now running on autopilot in my business. If youāve been exploring ways to use the ChatGPT agent for therapists, this episode gives you a clear, honest view of whatās possible right now and what still needs work.AI Tips You Donāt Want to Miss:Why GPT-5 caused issues with existing GPTs in my private practice suite.What ChatGPT agents are, and how theyāre supposed to work.Real-life failures testing ChatGPT agent workflows.How Zapierās agent succeeded where ChatGPTās didnāt.Step-by-step summary of my automated AI newsletter setup___________________________Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcastSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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61. How the New Illinois AI Therapy Law Impacts Therapists
Aug 1300:12:25Tap to summarizeAre you using AI in your therapy practice? The new Illinois AI therapy law could change everything. In this episode of Run Your Private Practice with AI, I break down what this groundbreaking legislation means for therapists, whatās still allowed, whatās not, and how to stay compliant.This law is a first-of-its-kind move to regulate AI in therapy, and itās packed with implications that could impact therapists nationwide. Whether youāre already using AI tools or just curious, this is a must-listen to protect your practice and your license.AI Tips You Donāt Want to Miss:What the WOPR Act really says about AIās role in therapyKey restrictions: no clinical decisions, no direct client interactionWhat AI can still do legally in Illinois therapy practicesNew consent and documentation requirements to avoid $10,000 finesHow to turn your research into a 3-minute explainer video with Notebook LLMMentioned in this episode:YouTube Video: https://youtu.be/WG2gylcE79k?si=v8KMC93YAcocZ7w9Legislation: https://www.ilga.gov/documents/legislation/104/HB/PDF/10400HB1806lv.pdf___________________________Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcastSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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60. The Hidden Risks of AI: What Every Therapist Needs to Know
Aug 6, 202500:10:07Tap to summarizeAre you aware of the hidden risks of AI in your therapy practice? In this episode of Run Your Private Practice with AI, Iām unpacking some eye-opening truths about how AI tools like ChatGPT may compromise your clientās privacy. From recent statements by OpenAI's Sam Altman to the rise of AI therapy pods, Iām sharing real concerns and practical takeaways to help you stay informed and ethical while using AI.AI Tips You Donāt Want to MissWhy anything entered into ChatGPT can be subpoenaedThe privacy pitfalls of de-identified client data in AI toolsWhat to know about AI therapy pods popping up in public placesHow AI agents might be accessing more than you realizeWhy secure, HIPAA-compliant AI tools are a mustMentioned in this episode:Altman reminding us your info can be subpoenaed - https://techcrunch.com/2025/07/25/sam-altman-warns-theres-no-legal-confidentiality-when-using-chatgpt-as-a-therapist/The TheraAIPod - https://therapodai.com/Marina Badillo-Diaz - https://mabdconsulting.com/founderThe Clinical AI Club - https://clinicalaiclub.com/___________________________Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcastSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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59. Streamline Your Workflow with the New ChatGPT Agent
Jul 30, 202500:21:00Tap to summarizeCurious how to simplify your day-to-day workflow without hiring extra help? The new ChatGPT Agent might be the tool youāve been waiting for. In this episode of Run Your Private Practice with AI, I give you a firsthand look at how the ChatGPT Agent works, what it can (and canāt) do right now, and practical ways to use it in your business.Whether youāre managing emails, setting up automations, or trying to build a website, the ChatGPT Agent offers a glimpse into whatās possible when AI works behind the scenes.AI Tips You Donāt Want to MissWhat the ChatGPT Agent is and how to start using itHow to connect tools like Google Drive, Canva, and OutlookReal-life examples of how Iāve used the agent to manage my calendar and emailsA look at what worked (and didnāt) when creating a presentation with the agentWhy Manus might still be better for building websites right now___________________________Connect with me: Instagram: @thetravelingtherapist_kym Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/podcastSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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