Podcast
Run Your Private Practice with AI (Artificial Intelligence)
Hosted by Kym Tolson · EN
đ Welcome to "Run Your Private Practice with AI" â the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isnât just another tech talk. Itâs a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kymâs infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights
42episodes
Episodes
Newest firstAll episodes
91. Creating a High-Converting Sales Page with AI
Mar 1800:15:03Tap to summarizeIf the idea of writing a sales page makes you cringe, you are not alone. In this episode of Run Your Private Practice with AI, we are breaking down how to create a high-converting sales page using AI in a way that actually feels aligned with your work as a therapist. Instead of feeling pushy or salesy, you will learn how to reframe your sales page as an extension of your clinical skills, while using AI to simplify the entire process and finally get your ideas out into the world.AI Tips You Donât Want to Miss:Reframing the sales page so it feels aligned instead of salesy.Using AI to understand your ideal clientâs pain points and language.Writing headlines that actually grab attention and keep people reading.Turning your offer into a clear, compelling transformation.Simplifying the entire sales page process using AI tools.Mentioned in this episode:Speedy Sales Page with AI https://aicoachondemand.com/speedy-ai-collab-kym?am_id=kymtolson2599___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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90. ChatGPT Mass Exodus and Switching to Claude
Mar 1100:14:50Tap to summarizeThere has been a lot of buzz lately about a possible ChatGPT mass exodus, with many people wondering if they should stop using it. Headlines about OpenAI, Anthropic, and government contracts have sparked conversations about switching to Claude and other AI tools.In this episode of Run Your Private Practice with AI, I break down what is actually happening and share my perspective on whether switching tools is really necessary. I also explain a simple way to move what your AI knows about you so you can easily work across platforms like ChatGPT and Claude.AI Tips You Donât Want to Miss:What started the recent ChatGPT controversy, and why people are talking about leaving the platform.My honest take on using both ChatGPT and Claude instead of choosing just one.A simple method for switching to Claude by transferring your AI âmemoryâ.Why creating a brand guide helps any AI understand your business and voice.Mentioned in this episode:- Thera AI Hub: https://kymtolson.kartra.com/page/AI-Tools-for-Therapists- How to Train Claude if you want to switch: https://claude.com/import-memory- AI prompt for nonpartisan information: I want a strictly factual, nonpartisan summary of this topic: [INSERT TOPIC].Follow these rules carefully:Start by briefly stating what is known as fact (verifiable events, dates, direct quotes, official actions).Clearly separate facts from interpretation, speculation, or opinion. Put facts in one section and interpretations/arguments in another.When there is disagreement, neutrally summarize the main arguments from each major side without taking a position.Use neutral, nonâemotional language (no loaded or persuasive wording).Rely primarily on:Official documents and data (laws, court cases, government reports, company statements).Peerâreviewed research and reputable reference sources.Factual reporting from established outlets.Avoid: opinion columns, editorials, campaign sites, and social media posts except when quoting them as examples.For every important factual claim, provide at least one citation or link so the information can be checked.At the end, add a short âUncertainties and open questionsâ section that lists what is not known or where sources conflict.Format the answer with short sections and bullet points so itâs easy to skim.___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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89. All You Need to Know Before Getting Started with AI as a Therapist
Mar 400:11:24Tap to summarizeIf you have been thinking about getting started with AI but keep putting it off because you do not know where to begin, this episode is for you. A lot of therapists are hearing about AI, seeing other clinicians use it, and still feeling stuck at square one.In this episode of Run Your Private Practice with AI, Iâm breaking down all you need to know before getting started with AI as a therapist. We are talking about where to start, what mistakes to avoid, and how to approach AI in a way that actually saves you time instead of creating more stress. If you have been sitting on the sidelines, consider this your starting point.AI Tips You Donât Want to Miss:Why doing a simple time study is the smartest first step before trying any AI tool.The biggest mistakes therapists make when getting started with AI.Why you should never copy and paste AI output directly into client records.What you need to understand about HIPAA compliance before using any AI platform.Four beginner-friendly AI prompts you can use immediately in your practice.___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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88. How Iâm Using the Manus AI Agent in My Business
Feb 2500:17:01Tap to summarizeAre you curious how the Manus AI agent can actually support your business without creating more work for you? In this episode of Run Your Private Practice with AI, Iâm sharing exactly how Iâm using the Manus AI agent as my behind-the-scenes business brain, whatâs working beautifully, what completely failed with another tool, and how this one is saving me hours every single week.Iâll walk you through the real automations Iâve set up, how I connected it to my core platforms, and even how it called me out on my own business habits. If youâve been wondering whether an AI agent is worth it for your private practice, this episode will give you an honest look.AI Tips You Donât Want to Miss:How I automated my entire podcast interview prep process using APIs and the Manus AI agent.Why you must double-check AI output to avoid hallucinations that make you look unprofessional.How I turned my AI agent into a âbusiness brainâ by connecting transcripts, analytics, bank statements, and brand guidelines.The exact way Iâm automating HARO pitches three times a day for backlinks and credibility.How AI helped me identify a funnel breakdown and abandoned cart issue in my course.Mentioned in this episode:Manus: https://manus.im/invitation/KQM69QAMNAOQGH8___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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87. Claude Cowork Just Changed My Workflow
Feb 1800:12:36Tap to summarizeAre you constantly feeling like the bottleneck in your own business? Claude Cowork might be the solution you didnât even know you needed. In this episode of Run Your Private Practice with AI, Iâm sharing how Claude Cowork just changed my workflow and why Iâm seriously questioning whether I even need some of my other AI tools anymore.From automating my podcast prep to organizing my inbox and even publishing SEO-optimized blog posts for me, this tool is quickly becoming my new AI sidekick. If youâve been looking for ways to streamline your private practice without hiring more team members, youâre going to want to hear this.AI Tips You Donât Want to Miss:How Claude Cowork lives on your desktop and connects directly to your systems.The exact workflow I built to automate my podcast interview prep.Why identifying your business bottlenecks is the key to powerful AI automation.How I used Claude Cowork with a Chrome extension to run an entire SEO blog workflow.The important reminder about protecting PHI and staying HIPAA compliant.Mentioned in this episode:Claude Cowork: https://claude.com/blog/cowork-research-preview___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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86. From Chatbots to AI Employees: The Power of OpenClaw AI
Feb 1100:18:33Tap to summarizeIf youâve ever wished AI could stop giving you suggestions and actually do the work for you, OpenClaw AI might be the thing that completely changes how you think about automation. In this episode of Run Your Private Practice with AI, Iâm breaking down one of the most talked-about AI tools right now and why so many people are calling it the next big leap after ChatGPT.What really caught my attention about OpenClaw AI is that it signals a move away from AI giving ideas and toward AI actually taking action on your behalf. I walk you through what this tool is, how it works as an AI employee rather than a chatbot, real-world therapist use cases, and the important security and HIPAA considerations you need to understand before experimenting with AI at this level.AI Tips You Donât Want to Miss:Why OpenClaw AI is being positioned as an AI employee, not a chatbot.How it can carry out tasks across your computer and browser without you present.Practical therapist use cases for content, referrals, and practice growth.Key security and HIPAA considerations to understand before using advanced AI tools.Mentioned in this episode:OpenClaw: https://openclaw.ai/Moltbook: https://www.moltbook.com/Clinical AI Club: https://clinicalaiclub.com/___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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85. Real-Life Ways This AI Browser Makes Everything Easier
Feb 400:15:12Tap to summarizeSometimes itâs not the big things that take up your time; itâs all the small, everyday tasks that quietly add up. In this episode of Run Your Private Practice with AI, I share how Iâve been using AI in my own life to get things done faster and more efficiently, so I can focus more on my business and still have time for the things I enjoy.I walk you through real examples of how Perplexityâs AI browser has been helping me handle tasks that would normally take 30 or 40 minutes and turn them into something that only takes a few minutes of direction. I share how I use this AI browser to navigate frustrating insurance websites, find doctors who actually take my insurance, and manage meal planning and grocery shopping, all while I step away and let the browser do the work.AI Tips You Donât Want to Miss:Using an AI browser to navigate frustrating insurance websites.Finding in-network doctors without manual searching.Cross-referencing providers with online ratings.Handling meal planning with strict dietary needs.Building grocery lists and filling Instacart automatically.Mentioned in this episode: Perplexity Comet: https://pplx.ai/hypnotrans66501___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists
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84. ChatGPT, Claude, Gemini, or Manus, Which AI Tool Should You Use?
Jan 2800:19:32Tap to summarizeChoosing the right AI Tool can feel overwhelming when there are so many options, and everyone seems to be using something different. In this episode of Run Your Private Practice with AI, I break down the differences between ChatGPT, Claude, Gemini, and Manus, and how each one fits into real therapist workflows. I talk through what these tools are actually good at, where they shine, and how thinking in terms of ecosystems instead of just one platform can help you save time and create a more flexible, sustainable practice.AI Tips You Donât Want to Miss:Why it helps to think of each AI Tool as a toolbox rather than trying to find one perfect platform.How ChatGPT works as a flexible starting point for admin, documentation templates, and marketing tasks.Where Claude shines for long form thinking, big documents, and nuanced writing.How Gemini fits naturally inside a Google Workspace, including HIPAA-compliant options.Why Manus has become my go-to for agent-based work, content creation, and building simple apps fast.Mentioned in this episode: Manus: https://manus.im/invitation/KQM69QAMNAOQGH8___________________________Connect with me:Instagram: @thetravelingtherapist_kymJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapistsSponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym
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83. How Therapists Can Use the Perplexity AI Browser to Save Hours Weekly
Jan 2100:17:36Tap to summarizeRunning a private practice means juggling far more than client sessions, and finding ethical ways to save time can feel overwhelming. In this episode of Run Your Private Practice with AI, Kym breaks down how therapists can use the Perplexity AI Browser to handle repetitive business tasks, streamline daily workflows, and free up hours each week, without risking client privacy or PHI.You will hear real examples of how an AI-enhanced browser can work alongside you as an assistant for marketing, email management, content organization, and admin tasks, all while keeping clear boundaries around clinical data.AI Tips You Donât Want to Miss:What an AI-enhanced browser is and how the Perplexity AI Browser works as an agent in the background.Clear guidelines on what therapists should and should not use AI browsers for.How Kym uses Perplexity to manage Facebook group questions efficiently with human oversight.Ways the Perplexity AI Browser can handle repetitive business tasks without replacing your professional judgment.How therapists can use AI browsers for SEO, content organization, and inbox cleanup safely.Mentioned in this episode: Perplexity Comet Browser https://pplx.ai/hypnotrans66501Manus Agentic LLM https://manus.im/invitation/KQM69QAMNAOQGH8___________________________Connect with me:Instagram: @thetravelingtherapist_kymJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapistsSponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym
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82. The New Berries AI Treatment Plans That Update Automatically
Jan 1400:08:40Tap to summarizeIf you have ever struggled to keep treatment plans updated, aligned, and insurance-ready, the new Berries AI treatment plans might be exactly what you have been waiting for. In this episode of Run Your Private Practice with AI, I'm sharing exciting updates from Berries, including a powerful feature that automatically tracks client progress and updates plans for you.You will hear how AI treatment plans can pull directly from assessments, progress notes, and diagnoses to follow the golden thread, while still keeping you in control as the clinician. This episode is a must-listen if documentation feels overwhelming or time-consuming in your private practice.AI Tips You Donât Want to MissHow AI treatment plans automatically update based on client progress.What it means to truly follow the golden thread in clinical documentation.How AI can remove completed goals and generate updated treatment plans.Why insurance companies care about progress tracking and medical necessity.How to use AI as a support tool while maintaining clinical oversight.Mentioned in this episode:Berries Bites https://us06web.zoom.us/webinar/register/WN_p2tL7JjXRhWdANShaLvlAg#/registrationHeyberries.com/therapistsWaitlist Heyberries.com/emrTutorial https://heyberries.com/learn___________________________Connect with me:Instagram: @thetravelingtherapist_kymJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapistsSponsored by Auralink Pro: Start your free trial and use code KYMTOLSON for 20% off www.auralink.com/pro?via=kym
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