Podcast
The Collaborative IEP
Hosted by Ashley Barlow · EN
Welcome to The Collaborative IEP podcast! This business has been in my heart for so many years, and I so excited to share it with you. In these podcasts we’ll discuss all things special education – from eligibility to implementation of the IEP. We’ll talk about basic concepts and dive deeper into specific topics. We’ll talk about self-care for caregivers and professionals that support children on IEPs. We’ll discuss best practices, behavior, therapies, and more!
14episodes
Episodes
Newest firstAll episodes
Private Therapist at School: Can Your Child’s Outside Provider Support an IEP or 504 Plan?
May 500:15:17Tap to summarizeCan a private therapist come into your child’s school to support their IEP or 504 plan?In this episode of The Collaborative IEP Podcast, we continue the conversation around navigating complex IEP situations by answering one of the most common questions parents and advocates ask: whether an outside provider can or should be brought into the school setting.In this episode, I explain:Whether you can require a school to allow a private therapist or provider into the classroomWhy challenging school policy is not always the most effective advocacy strategyThe differences between private therapy approaches and school-based supportsHow conflicting philosophies can create confusion and limit student progressWhy liability is a major factor in a school’s decision to deny outside providersWhen collaboration with outside providers can work effectivelyAlternative ways to support your child without forcing access into the schoolIEP and 504 plan decisions are rarely as simple as getting a yes or no. While outside providers can offer valuable insight, true progress happens when teams are aligned, communication is clear, and supports are designed to work within the school environment. This episode will help you think strategically about advocacy so you can focus on what actually benefits your child.Listen now to learn how to approach this situation with clarity, confidence, and a collaborative mindset.Join The Membership: https://ashleybarlowco.com/the-collaborative-iep-membershipBuy Tickets for The Collaborative IEP Experience: https://ashleybarlowco.com/the-collaborative-iep-experience
Transcribe →Stress, Advocacy, and Real Life: A Story Every IEP Parent and Educator Needs to Hear
Mar 3100:29:37Tap to summarizeIn this episode, I share a personal reflection on stress, caregiving, and advocacy, along with what I’ve learned about recognizing when pressure and intimidation are affecting your ability to advocate clearly.In this episode, I discuss:How stress affects our bodies, decision-making, and advocacyWhy caregiving and advocacy roles can create significant pressureWhat it feels like when meetings or situations become overwhelmingWhy recognizing stress signals in your body mattersHow awareness can help you stay grounded in advocacy conversationsIEP advocacy is emotional work. Caregiving is emotional work. And when we combine the two, it’s important to recognize the impact stress can have on us.In this episode, I share some of my own experiences with stress and regulation and why paying attention to those signals can help us take better care of ourselves and the people we support.Listen now for an honest conversation about stress, advocacy, and the realities of supporting children with disabilities.
Transcribe →IEP Meeting Intimidation: What to Do When the School Brings Extra Staff to Special Education Meetings
Mar 2400:12:26Tap to summarizeHave you ever walked into an IEP meeting and felt like the room was stacked against you?In this episode of The Collaborative IEP Podcast, I talk about something many parents and advocates experience but don’t always know how to name: the stress and intimidation that can happen when schools bring large teams of staff into special education meetings.Sometimes there are legitimate reasons for having multiple professionals at the table. But other times, the number of people in the room can feel overwhelming and create a power imbalance for parents.In this episode, I share a personal reflection on stress, caregiving, and advocacy, along with what I’ve learned about recognizing when pressure and intimidation are affecting your ability to advocate clearly.In this episode, I discuss:How stress affects our bodies, decision-making, and advocacyWhy caregiving and advocacy roles can create significant pressureWhat it feels like when meetings or situations become overwhelmingWhy recognizing stress signals in your body mattersHow awareness can help you stay grounded in advocacy conversationsIEP advocacy is emotional work. Caregiving is emotional work. And when we combine the two, it’s important to recognize the impact stress can have on us.In this episode, I share some of my own experiences with stress and regulation and why paying attention to those signals can help us take better care of ourselves and the people we support.Listen now for an honest conversation about stress, advocacy, and the realities of supporting children with disabilities.Join The Membership: https://ashleybarlowco.com/the-collaborative-iep-membershipGet the Replay of the Conference: https://ashleybarlowco.com/all-access-pass-post
Transcribe →Educating Your IEP Team: What to Do When Your IEP Team Lacks Training in Special Education Law and Practice
Mar 1000:13:44Tap to summarizeHave you ever brought up something at an IEP meeting — and the team simply didn’t know what you were talking about?Sometimes the issue isn’t disagreement. It’s a lack of knowledge.In this episode of The Collaborative IEP Podcast, we explore what to do when your IEP team lacks training or familiarity with the research, practices, or concepts you’re raising.Whether you’re discussing the science of reading, PDA profiles, interoception, or another emerging topic, parents and advocates often find themselves educating the team.You’ll learn:Why knowledge gaps happen in special education teamsHow to share resources before a meeting to prepare the teamWhy a collaborative tone helps people stay open to learningSimple ways to “disarm the room” and keep the conversation productiveHow to introduce new ideas without triggering defensivenessWhen handled strategically, these moments can shift an IEP or 504 meeting from confusion to collaboration.Listen now to learn how to help your IEP team better understand your child’s special education needs.Join The Membership: https://ashleybarlowco.com/the-collaborative-iep-membershipGet the Replay of the Conference: https://ashleybarlowco.com/all-access-pass-postABCourse: https://abc.ashleybarlowco.com/
Transcribe →Cherry-Picked in the IEP Meeting: How Schools Misuse Data, Test Scores, and Accommodation Compliance to Deny Support
Mar 300:19:03Tap to summarizeDo you ever leave an IEP meeting thinking, “That one test score does not tell the whole story”?In this episode of The Collaborative IEP Podcast, we tackle what happens when schools rely on a single data point — a MAP score, an iReady number, one behavior report, or one teacher comment — to justify denying services or changing placement.This installment in the “Seven Simple Solutions to Solve Your Sticky IEP Situations” series focuses on Smoke and Mirrors — when rhetorical or incomplete information takes over the conversation.You’ll learn:How to spot cherry-picked data at the IEP tableWhy one test score should never drive big decisionsWhat it means to TCB (Take Care of Business) in your advocacyHow to stay calm, collaborative, and firm when the team leans on weak argumentsHow to refocus the conversation on comprehensive, objective dataIf you’re navigating special education meetings and want to advocate clearly — without escalating conflict — this episode gives you a practical mindset shift you can use immediately.Listen now and learn how to push back on incomplete data while staying strategic at the IEP table.Join The Membership: https://ashleybarlowco.com/the-collaborative-iep-membershipGet the Replay of the Conference: https://ashleybarlowco.com/all-access-pass-postABCourse: https://abc.ashleybarlowco.com/
Transcribe →How to Handle Feeling Misunderstood at an IEP Meeting: A Simple Special Education Advocacy Strategy for Parents to Improve Communication and Collaboration
Feb 2400:20:02Tap to summarizeA Simple Special Education Advocacy Strategy for ParentsDo you ever leave an IEP meeting feeling frustrated, unheard, or completely misunderstood?If you’re a parent navigating special education, you are not alone. In this episode of The Collaborative IEP Podcast, we break down a simple, practical advocacy strategy you can use when school staff don’t seem to understand your concerns, your child’s needs, or your “why.”This episode is packed with plain-language guidance for parents who want to improve communication at IEP meetings without escalating conflict.You’ll learn:What to do when you feel misunderstood at an IEP meetingHow to respond when the school district doesn’t “get” your positionA step-by-step special education advocacy strategy you can use immediatelyHow to pause an unproductive IEP meeting in a professional wayWhy writing your concerns can strengthen collaboration and protect your child’s rightsHow to improve parent-school communication without jumping straight to due processThis episode is especially helpful for parents of children with IEPs who are dealing with:Communication breakdowns during IEP meetingsDisagreements with the school teamFeeling dismissed by school staffSpecial education negotiation challengesCollaborative advocacy vs. litigation decisionsIf you’re trying to advocate for your child with a disability and want to stay calm, clear, and effective at the IEP table, this episode gives you a practical tool you can use right away.Whether you’re new to special education or a seasoned IEP parent, this conversation will help you handle conflict more strategically and move toward productive collaboration.Listen now to learn how to turn frustration into focused, effective advocacy.Join The Membership: https://ashleybarlowco.com/the-collaborative-iep-membershipGet the Replay of the Conference: https://ashleybarlowco.com/all-access-pass-postABCourse: https://abc.ashleybarlowco.com/
Transcribe →Bad Vibes, Tight Jaws, and Side-Eye: When the IEP Room Feels Hostile Before Anyone Talks
Feb 1700:24:22Tap to summarizeHave you ever walked into an IEP meeting and immediately felt it? The tension. The forced smiles. The “we’re fine” energy that is very much not fine.In this episode, we talk about what to do when the room feels hostile before the first agenda item is even mentioned — when people look uncomfortable, defensive, or already annoyed… and you’re trying to advocate without getting pulled into the emotional undertow.When the vibe gets tense, some of us talk too much, shut down, over-explain, fidget, or accidentally let our face do the talking. So we start with self-awareness — because knowing your default response is the first step toward changing the dynamic.Then, I walk you through three practical strategies to help soften the room and keep the meeting focused on the child:Disarm the tension by modeling a collaborative, child-centered spirit (and rerouting the discussion back to your child, again and again)Use calm, open body language and regulated communication to support agreement and de-escalationMake the environment more comfortable with intentional “meeting energy” shifts — including small talk, seating choices, and yes… sometimes even treatsWe also talk about the subtle things that matter more than you’d think: tone of voice, facial expressions, where you sit at the table, how you enter the meeting, and how to avoid getting stuck in a tense posture that signals “battle mode.”If your IEP meetings feel like you’re walking into a storm cloud — and you want tools to shift the atmosphere before it derails the conversation — this episode will help you approach those moments with more calm, more strategy, and more control.(And if you bring cookies… please bring ones you actually want to eat.)
Transcribe →You Don’t Have to Do This Alone: When to Hire an Advocate or Attorney
Feb 1000:24:23Tap to summarizeAdvocating for your child can feel isolating, exhausting, and deeply personal. Even when you understand the system, there are moments when the stress, emotion, and stakes make it nearly impossible to do it alone.In this episode, I share a candid look at what it really feels like to hit that point — including my own recent experience navigating an IEP challenge for my family. We talk about the signs that it may be time to bring in professional support and why hiring an advocate or attorney isn’t a failure — it’s a strategy.This conversation is about recognizing limits, protecting your energy, and getting the right help so you can show up for your child without burning yourself out.In this episode, I cover:The repeating “A vs. B” conversation loop that signals you’re stuckWhy feeling unheard is a communication red flagWhen missing legal or instructional expertise mattersThe hidden toll advocacy takes on your body and mental healthHow outside support can restore clarity and breathing roomWhat advocates actually change at the tableIf advocacy has taken over your thoughts, your conversations, and your nervous system, this episode is a reminder: you don’t have to carry it alone.
Transcribe →At Impasse with Your School?
Feb 300:19:01Tap to summarizeWe’ve all hit that moment in an IEP meeting where the conversation just… stops. No agreement. No movement. Just two sides locked in place. That’s impasse — and when it happens at school, walking away isn’t really an option.In this episode, I go back to the foundations of advocacy and negotiation to talk about what to do when discussions stall and you’re stuck in that uncomfortable space between what your child needs and what the school is willing to offer. Using real-life examples, we break down practical strategies parents can use when talks feel frozen.This episode isn’t about being combative. It’s about being strategic. When school teams hold power and conversations feel circular, there are ways to reset the table without escalating conflict.In this episode, I cover:What “impasse” actually looks like in IEP negotiationsWhy walking away isn’t an option in educationThe importance of prioritizing before the meeting startsHow to reframe conversations when you’re stuck in loopsUsing interest-based negotiation to uncover the real “why”Bringing in new voices, data, and ideas to break stalematesPractical ways to move conversations forward without burning bridgesIf you’ve ever left a meeting feeling stuck, unheard, or unsure how to get negotiations moving again, this episode gives you a framework to reset the conversation and advocate with intention — not exhaustion.Warm coffee optional. Persistence required.
Transcribe →School People Bullying You?
Jan 2700:25:56Tap to summarizeOkay, "bullying" may be a strong term, but we've all been there. Advocating for your child can feel overwhelming—especially when you’re being told “this is just how it is.” In this episode, in which I again take us back to the roots of The Collaborative IEP, we refocus on the advocacy and negotiation skills parents need when school teams hold the power and control the narrative. While we often focus on practice and interventions, this episode zeroes in on what to do when school staff present information as unquestionable fact—and parents are left feeling talked over, dismissed, or subtly bullied. It comes from one of my first webinars I ever presented here at The Collaborative IEP, Simple Solutions to Seven Sticky IEP Situations!!!! Using real-world examples I see daily in my advocacy and legal work, I walk through practical, accessible strategies for bringing conversations back to objectivity. From asking for data and documentation, to using the IEP’s structure strategically, to leveraging videos, research, and records requests, this episode is about reclaiming your footing at the IEP table.In this episode, I cover:The three core skills every parent advocate needsWhy power imbalances make advocacy so hardHow schools often “tell parents how it is”—and what to do about itPractical ways to bring conversations back to objectivityHow to use the IEP process strategically to support your goalsIf you’ve ever left an IEP meeting feeling confused, steamrolled, or unsure how to push back without blowing things up, this episode will help you reset, refocus, and advocate with clarity and confidence—heating pad and all.
Transcribe →