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Rob Dial (11:23)

and now back to the show. The first thing I want to talk about that I find a lot of people, that holds a lot of people back is the idea of multitasking. Now, when you look at multitasking, human beings are incredible. You possess the capability of performing multiple tasks at the exact same time. You know, you're listening to this podcast and you're probably doing something else. You're probably not just sitting there staring at a wall, listening to my voice. You're probably driving, you might be working out, you might be making breakfast. Hey, probably like 1% of you right now are actually pooping. Like, yep, I just called you poopers out. You're sitting there, you're listening to me now you're on the toilet. You're like, oh, my God, where's the video cameras? Rob, know that I'm pooping right now. I just called you poopers out. You're doing something while you're listening to this podcast. That's fine. That's not a big deal. That's fine for some things, like just listening to a podcast very passively. But for highly important, high priority things, never try to multitask. Your brain is not able to give 100% of attention to two things at one time. It is absolutely not impossible. Your brain can only bring 100% of attention to one thing at a time. And so if you need to actually get something done, it's one of the worst things you could try to do is multitask. So try to do, oh, I'm going to do this presentation and proposal, but also, I need a couple emails. I got to get done at the same time. Because multitasking itself is actually not real. You can only single task, your brain can only single task from one thing to another. And when you think you're multitasking, you're actually just rapidly switching from one task to another, one task to another, one task to another. And psychologists have actually found that when you switch between two tasks, you actually get something that's called a cognitive penalty each time you switch from one task to another. So when you go from writing your book to checking email, you're getting a penalty every single time that you do it. And this is really what it is. It's a performance disruption when you switch your attention from one thing to another thing. There's actually a study that was done at the International Journal of Informative Management, and The study in 2003 discovered that on average, if you just decide that you are doing something right now and you decide you want to go check your email, right, the average person at work Checks their email every five minutes. And it takes no less than a minute to two minutes sometimes to get your brain back to doing what you were to before. And here's the crazy part, to go even deeper to it, if you're sitting down and you're writing your book and you're in the zone and you're just cranking out and you're just, you're there, it's creativity is flowing, words are flowing, you're in flow like you're in flow of the universe, right? And you're just getting it done. Then you're sitting there and you're right and you're typing on your computer and a little notification pops up from the right and says that you have an email. Little notification comes through. It can take your brain up to 15 minutes to get back to the level of focus that you were at before just viewing the notification. Now, I said viewing the notification, not even clicking and reading the email, but just seeing that little notification pop up for three seconds and disappear. If you're in flow and the notification comes through, it can take up to 15 minutes to get back to that flow. And you probably know you've probably done this before. You're in the zone, you're getting it done, Something comes through and you can't even get back into the flow that you were before. Like when I was writing my book, there were many times that I had to lock myself in my office. And I said, I have this amount of time or I have this thing that I have to complete. It's this chapter has to be done, whatever it is. And I sat at a desk with nothing on the desk except for my computer and an external monitor. And I turned off my WI fi. I took my phone, I turned my phone off, I put in another room. And the reason why I turned off my WI fi. So therefore no notifications. I couldn't go and check another website. But what I did was I gave myself no other option. It was either I was going to write or I was going to stare at my screen. There was nothing else. And so that's how I wrote my book. And that's how I went through 16 different iterations of the book and changing it around. But I gave myself no other option. So as you're getting focused and you're trying to take action and you're trying to create the life that you want, can you figure out a way to give yourself no other option but to do that thing? You know, if you are going into the gym, a lot of people go into the gym. I've been into many gyms, and half the time, people are looking at their phone. So is there a way for you to go into the gym and not be distracted at all? Maybe you have a Apple watch, and you can download your songs off Spotify onto your Apple Watch, and then you can turn off the actual cellular service on your phone. You could put in your earbuds, and your earbuds are connected to your watch, and the only thing you could do is work out. You can either work out or you can watch other people work out like a creep. Those are the only options that you really have, right? So can you give yourself no other options? That's what it comes down to. So let me give you seven really quick tips to help you focus and to try to build the muscle of focusing, because you can become better at focusing at all points in time. I always think of focus like a muscle. I wasn't really good at focusing about four years ago, and then I realized the amount of distractions that I had in my life and how much it was holding me back, and I slowly started pulling these things out of my life. I started making adjustments. I started developing routines. And through that, I'm gonna give you some of the tips that I have. Okay? So the first thing is the opposite of being focused is being distracted. So the first tip I'm giving you is to remove as many distractions as possible. Once again, clear an area if you need to put your phone in another room. Listen to me, please. This is like a simple, simple tip that will master your focus and help you get so much better. Put your phone in another room so that therefore, you have no other option but to take action. What other distractions might exist? Notifications. Make sure there's no notifications that can come through. What are the notifications or what are the. What are the things getting to the way of your focus? What are the distractions exist? Other people? Can you have headphones on? Can you make sure that when people know there's headphones on? I know somebody who works in a open office, and they put their headphones on, and when they put their headphones on, they'll literally take a piece of paper that says, do not tell me. Do not distract me unless there's an emergency. And they will tape it to their back so that everyone who walks by, if they're about to say something to them, they go, oh, okay, no, I can't. I can't go talk to them. Right? So first thing is remove as many distractions as possible. The second thing is, if you're like me and you have a massive to do list every day, like my to do list is like 27 things every single day. What I want you to do is I want you to go through your to do list every single morning and I want you to circle the most important things. So number two is to prioritize your to do list. You have all of this stuff. How do you identify what is the most important? You're going to look at that list and you're going to ask yourself, what is the most important and urgent tasks on this list? What is the most important and urgent? So like you might have in your to do list that you need to take out the trash today, that's not important and urgent. You could do that later on tonight, you might have that. You need to do the laundry, that's not important. Energy, you might have that at six o' clock you got to pick up your son from soccer, right? It's not six o' clock yet, so it's not urgent. So what you're gonna do is you're gonna find your three most important, highest priority, most important and urgent tasks that you have on your to do list. You're gonna circle them, number one, number two, number three. And you're gonna rank them. And then what I want you to do is I want you to take, if you really wanna get good at this, you take a cue card, a three by five card. And what I want you to do, the index card is actually what they're called, an index card. And I want you to write number one. I want you to write number two. I want you to write number three. Take your to do list, the big huge one that has 747 things on it, put it inside of your desk drawer and look at number one. Number two, number three and take action number one. And so what it comes down to is to prioritize your to do list and then give yourself no other option but take action. Number one. If you get nothing else done today but number one, awesome. And that's what you want to do. Okay, so that's number two. Number three is to take large tasks and break them into smaller tasks. When you have a really large task that's going to require days of work, it can be really overwhelming because you're not thinking about just the task, you're thinking about all of the things that you have to do to get that done. And that can lead to massive amounts of procrastination. And so what you want to do is you Want to break them down into smaller, smaller, more manageable tasks and work on them one at a time. It makes the heavy lifting a lot easier and it doesn't feel as daunting and also makes you feel more accomplished when you get a small task done. And so let's say once again that you got to do a proposal, right? And the proposal is done. It's maybe it needs to be done in a week, right? So there's not just the entire proposal, there's different aspects of the proposal. Might be the introduction, there might be the research, there might be the graphs you need to make for it, there might be the PowerPoint presentation you need to create. So what you would do is instead of saying create proposal, which is a lot of things over the next week, you have to do it would be create the intro to the proposal by 11am so finish it by 11am and then now you just have to work on that one thing. So you take your big tasks and you put them down, chunk them down into smaller tasks, more bite sized tasks, which number one, makes you feel like it's not as daunting and number two, it gives you an opportunity to check things off your to do list and start to feel like you're more accomplished. Okay, we got the intro done next. After the intro, I need to do some market research. Okay, Market research is number two. I'm going to give myself three hours. Okay. By two o' clock I need to get market research done for this and you start working on it. Okay, Next thing I need to do is I need to create the graphs and you give yourself time to work on the graphs and then you check that off to do this. Okay, Next thing I need to do is I need to take all this and put it into a PowerPoint. Then after a PowerPoint, I need to give it to Stacy and she needs to review it and after she comes back, I need to make adjustments to it and make the final. And what you do is you take these really large daunting tasks and you just make them much smaller. And it's good now because the best part about it is it's like it goes from these really huge things, these little teeny tiny things, they make you feel like kind of like you're playing a video game and you get all the different checkpoints, right? So take your large tasks, make them smaller. Second thing, focus on the process and not the actual, actual event itself. And another really, really big thing is to focus on how much your progress is, is how much you're progressing on these tasks. So a lot of times I'll hear people like, oh, my gosh. Well, I had this huge thing I had to do today, and I only got halfway done with it. Well, focus on the progress, not the entire thing itself. Often people see success as, like, one big single event that needs to be achieved and completed. No, you can actually see success as the progress that you're making towards something. And so a lot of times it's like we're driving and we're only looking out of. You know, if you're driving a car, you're not only looking out the entire drive of the windshield. You're also looking in your rearview mirror every once in a while. So every once in a while, look in your rearview mirror and celebrate yourself for the small things that you're getting done. That's getting you closer to that. Okay, that's number four. Number five, really simple one, prioritize your sleep. One of the things that really holds people back from focusing is that they don't get enough sleep. And then what they're trying to do, they get, you know, six hours of sleep when they really needed eight. And now they're trying to figure out why they can't focus. Well, your brain just isn't working as well as it could. It's just simple as that because you didn't get enough sleep. And so sleep is one thing that I prioritize every single night. If I go to bed later than I wanted to, I will move things that I had to do in the morning back, if possible, to allow myself to sleep longer. For me, I don't get less than seven and a half hours of sleep every single night. Last night, I'll be honest with you, I slept for eight hours and 45 minutes. I feel amazing today from doing it. And so can you give yourself enough time to actually get sleep? Because that will help you focus as well. Another thing that's really simple is to stay hydrated. We are more than around 60 to 70% water. And so the more hydrated that you are, your brain works off of water hydration and electrical currents going through. And so if you're like, my brain just isn't here today. No joke. It sounds stupid how easy it is. Drink more water. Majority of people in this world, like, I think the statistic I saw is around 80, 85% of people walk through the world dehydrated. So what I would recommend, drink at least a gallon of water a day. Oh, my God. That's a lot of water. It is. I try to make sure I drink a gallon of water every single day. Every single day. Just the way that I work. And I feel like my brain works better when I'm hydrated. And there is actual scientific proof to show that your brain works better when you are fully hydrated and not dehydrated. Okay? And the last thing I want you to do is I want you to take breaks if you have something that you have to get done. I mean, go back and listen to the Pomodoro technique episodes. You should absolutely use the Pomodoro technique. I don't want to spend the next 15 minutes teaching you how to do it. It's 25 minutes on, five minutes off. Take breaks, and on your actual breaks, don't do anything. I had to take an exam, a psychological exam that I was doing with a friend of mine who is a psychologist, and I did this exam and it was, I was, no joke, 760 questions. And it took about two and a half hours to get through the entire thing. It was two days ago, actually. Damn, it was yesterday. Felt like it was a long time ago, but it was 760something questions, right? And it took two and a half hours. My brain, it was only one o', clock, but yesterday my brain was just like, fried. And so what I did was I went, you know what, My brain is fried. It's like a really heavy lifting session at the gym. I need to give myself some a break. And so I just went onto my couch, my dog popped up next to me, I got a glass of water, and I just stared outside in my backyard for about 15, 20 minutes. And after those 15, 20 minutes, I went, okay, back to work because I had to plan these episodes for today. So I had to plan for another three hours and create all of these podcast episodes that I'm recording today. And so take breaks, allow yourself to have time off when you take a break. Don't look at your phone, don't look at emails, just allow your brain to rest. Because a lot of times we're heavy lifting on our brain a lot and then not giving it a break. You would never go to the gym and just not take a rest or work out all day long every single day and not take a rest day. And so the seventh tip is to make sure that you take breaks. So let me go through those one more time just so you have them, because I went through them quickly because I didn't want to spend too, too much time on it. But number one is to remove your distractions. Number two is to prioritize your to do list. Number three is break large tasks into smaller tasks. Number four Focus on your progress. Number five get enough sleep. Number six Stay hydrated and number seven Take breaks. Realize that focus is a muscle that can be built. If you're not good at focusing right now, you just got weak muscles. You just got to get better at it. It's not something that it's going to be this way forever. You can improve at it. You can get better. And the better that you focus, the more that you will get done and the more productivity that will happen for every single hour of work that you put into your life. So that's what I got for you for today's episode. If you love this episode, please share it on Instagram Stories and tag me Robdial Jr R O B D I A L J R and I'm going to leave it the same way leave you every single episode. Make it your mission to make someone else's day better. I appreciate you and I hope that you have an amazing day when it's

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