Podcast Summary: Your Daily Real Estate Podcast with Tristan Ahumada

Episode 740: Turn 30 Phone Contacts Into Real Deals in 60 Days
Host: Tristan Ahumada
Date: December 9, 2025
Duration: ~5 minutes

Episode Overview

This episode is a tactical guide for real estate agents looking to close more deals quickly by leveraging the power of their personal phone contacts. Tristan Ahumada outlines a six-step (plus bonus) repeatable system designed to help agents identify, sort, and build business from the 30–50 most meaningful relationships in their phone. The approach is simple and action-oriented, minimizing overwhelm and maximizing authentic connection.

Key Discussion Points & Action Steps

1. Set a Clear Target Number (01:00)

• Purpose: Direct your focus and create intentional action.
• Tristan’s advice: Don’t just vaguely plan to reach out—pick a specific number (30–50) of people from your phone who “absolutely love you, at least like you.”
• Quote:

  “Give yourself a number that creates intention. This is why I put 30 to 50. If you want to start with 30, amazing. If you want to go to 50 and even push more, great... It sets your brain to look for real connections instead of random contacts.” (01:25)

2. Scan Your Phone Contacts for Relationships, Not Just Names (02:10)

• Filter: Look for people who sincerely like you and would be glad to hear from you.
• Tip: Use your phone’s contacts and ask, “Does this person care about me in a real way?” If “yes,” add to the list.
• Quote:

  “Open your contacts and scroll slowly... If the answer feels like yes, even a small yes, add them to your list. You only need 30... This becomes your core. I’m going to call this your core relationship group.” (02:35)

3. Organize Contacts into Two Buckets: A & B (03:05)

• Group A: Those who “absolutely love you”—your strongest supporters.
• Group B: Those with “warm love”—they like you, but perhaps with less certainty.
• Keep it simple:

  “Don’t overthink it. Two groups is fine... Don’t do [C, D…] A and B, easy 30.” (03:38)

4. Reach Out Authentically (Three Simple Ways) (04:05)

• A: Use their social media for a natural reason to connect (e.g., comment on a trip or event).

  • Example Message: “Hey, I saw you visited the beach last week! How was it?”

• B: Ask for help with a real estate question to spark conversation.

  • Example Message:

    “Hey, it’s Tristan. I’m not sure if you have five minutes, but I’ve got a question for you about real estate for a change.” (04:32)

• C: Invite for a casual meet-up, such as coffee.

  • Example Message: “Let’s catch up for coffee. What day works for you, or I can bring coffee to you?”

• Notable Tip: Let the real estate topic come up naturally—don’t force it.

5. Share a Life Update (at the Right Time) (05:38)

• Timing is key: Wait until the connection is warm again before sharing your business updates or personal news.
• Example: Offer to send a local market report when the conversation naturally turns to real estate.
• Quote:

  “After the connection feels warm again… drop a simple life update… If you texted them and you’re going back and forth, give it a few weeks as you develop this relationship again or rekindle it.” (05:43)

6. Stay in Light, Recurring Contact (06:39)

• Frequency: Every 60–90 days is ideal.
• How: Use scheduled reminders (iPhone, CRM) to follow up with a friendly check-in—holiday note, quick market update, or a personal compliment.
• Quote:

  “A holiday note, a quick update, a simple compliment, question about their life—this rhythm keeps a relationship alive and it’ll feel like it’s part of the whole bigger process.” (06:57)

Bonus: Next-Level Systemization (07:28)

• Export all contacts: Use an app like “MC Backup Pro” to export your phone contacts into Excel.
• Enrich and segment: Upload your list to a service like Agent Legend to complete missing data and further categorize contacts for smarter follow-ups.
• Automation: Assign appropriate nurture plans based on the level of the relationship in your CRM.
• Quote:

  “Most of them are going to be nurturers… I had about 500 that I would consider good-to-nurture sphere. The rest were like, ‘who are these people?’ I don’t know if I’ve talked to them for a while.” (08:29)

Memorable Moments & Quotes

• “You only need 30… this becomes your core relationship group that you can start with.” (02:40)
• “Most of the time we don’t know what to say when we reach out to people. So guess what? I’ve got... three simple ways to reach out.” (04:05)
• “Let the real estate topic come up naturally—don’t force it.” (paraphrased, 04:50)
• “A holiday note, a quick update, a simple compliment...this rhythm keeps a relationship alive.” (06:57)

Key Timestamps for Important Segments

• 00:00–00:32: Episode purpose and setting expectations
• 01:00: Setting a specific target number for outreach
• 02:10: How to scan your contacts for genuine relationships
• 03:05: Sorting contacts into two core groups (A & B)
• 04:05: Top 3 authentic outreach methods
• 05:38: Timing and nature of sharing business/life updates
• 06:39: Maintaining light regular contact and system tips
• 07:28: Bonus advanced strategies: exporting & enriching contact data

Final Takeaways

Tristan emphasizes that real estate growth comes from intentional, personal relationships—not just numbers or random outreach. His manageable, step-by-step system encourages agents to focus effort where it matters most: warm, existing contacts who already trust them. By reaching out authentically, following up consistently, and leveraging tools for scale, even a small list of 30 meaningful relationships can generate real deals in just 60 days.

For further support or group coaching, Tristan offers resources through his "Brilliant Tribe" community.