Podcast
Systemize Your Success
Hosted by Dr Steve Day · EN
Reclaim your time, reduce stress, and create more impact.
For years, Dr. Steve Day was a slave to his businesses - working insane hours and living in constant stress and overwhelm. After suffering through burnout and depression, he realised that success doesn’t come from doing more; it comes from aligning your work with your ideal life and systemising the things that matter.
That shift changed everything.
By focusing on key systems, he transformed his business and lifestyle - emigrating to Sweden and living with more presence, purpose and impact.
In Systemize Your Success, he shares the strategies that helped him step out of the grind so that you can do the same.
This podcast is for small business owners who want to honour their authentic selves, create more space and freedom, and leverage their strengths for meaningful impact. You'll learn how to streamline operations, outsource effectively, manage a remote team, and set up systems that free you to focus on building a business you feel proud to talk about.
If you’re ready to build a successful business and have the freedom to enjoy it- hit subscribe, and let's make it happen.
42episodes
Episodes
Newest firstAll episodes
Behind The Scenes: Building a Sustainable Business with Autopilot Architect | Ep 259
Jan 800:29:43Tap to summarize🎙 Today, I want to talk about one of the most overlooked yet critical roles in creating a business that is truly sustainable, scalable and ultimately saleable. If you're trying to build a business to give you more freedom or to live with more presence, purpose, and peace, this episode is an absolute must-listen. Please stick around to the end, because I want to walk through the entire position agreement for this role and give specifics about what you should be looking for in the type of person, but also what their key core responsibilities or key results areas should be, and the kind of metrics that you can actually use to evaluate their performance. Finding the right person for this role is the first step, but they also need a process for creating the systems in your business. I'll cover that in a future episode. So please do hit subscribe to make sure you don't miss that. KEY TAKEAWAYS 💡 Design Your Business for Autopilot: Don’t aim to “work harder;” aim to build an Autopilot Architect role that designs the systems, automations, and AI so your business runs without you piloting every action. 💡 Turn Chaos into a Click‑and‑Run Machine: Your Autopilot Architect’s core job is to capture how work really happens, turn it into simple, documented workflows, then drive team adoption so the business runs smoothly without you as the bottleneck and adapt it all to new tools, systems, regulations and norms as they emerge. 💡 Hire for Mindset, Not Job Title: You won’t find “Autopilot Architect” on a CV; look instead for someone who loves process mapping, is curious about how things work, communicates clearly, and takes ownership of continuous improvement. BEST MOMENTS 01:26 - 💬 “ Business owners don't have time to spend documenting everything, creating fancy process maps, putting it into task management software and creating operation manuals.” 08:49 - 💬 “This role, the autopilot architect, is absolutely critical to every other part of the business.” 16:45 - 💬 “ Make sure they (automation documents) are totally understandable by anybody looking at them, regardless of whether that person had any involvement in building it in the first place.” TIMESTAMPED OVERVIEW 00:00 Intro: “Autopilot Architect: Business Systems” 02:55 The impact an Autopilot Architect has on a business 10:27 Responsibilities 18:42 Core competencies and skills VALUABLE RESOURCES Get a copy of my Autopilot Architect Position Agreement here: https://sys.academy/guides LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/
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How to Lead Confidently as You Scale—Without Doing Everything Yourself with Jevon Wooden, Founder of BrightMind Consulting Group | Ep 258
Jan 100:34:37Tap to summarize🎙Phenomenal leaders of great companies inspire those around them to take action. Today's episode with Jevon Wooden is all about that. We discuss how small business owners can step into the kind of leadership that motivates their teams, attracts the right clients, keeps them energised instead of burning out, and builds a business that serves them today and creates impact for generations to come. Jevon is an Army veteran. He's also the recipient of a Bronze Star. He's the author of two great business books and is an inspirational leader with great stories to tell. I believe you will genuinely enjoy listening to today's interview as much as I did recording it. KEY TAKEAWAYS 💡 Shift From Operator to Leader: Your business won’t scale if you stay the doer of everything. Stepping into leadership means focusing on vision, strategy, and revenue-generating work, not getting involved in every task. 💡 Use Systems to Free Yourself Up: Applying a simple filter - what to delegate, delete, delay, and automate - helps you build a business that runs through systems and people, not your personal heroics. 💡 Empower Your Workforce: People work best when they go beyond completing tasks and grow into confident owners of their role. To get there, define what “failure” really means, give them a safe box to experiment in, consistently remind them of their strengths, review regularly and treat every error as an opportunity to improve. BEST MOMENTS 05:57 - 💬 “One of the hardest shifts I think is actually transitioning from the person that's making it all happen, the person's doing it all, to actually being the leader of the business.” — Steve Day 17:44 - 💬 “I want you to operate as your best self - you can't do that if you are always fearful of making a mistake.” — Jevon Wooden 25:35 - 💬 “People confuse being busy with being purposeful. When you get busy, you burn out. If you're purposeful, you can continue to go, go, go .” — Jevon Wooden 28:16 - 💬 “ Storytelling is literally everything to me - People remember stories, they don't remember facts - Facts tell, but stories sell.” — Jevon Wooden TIMESTAMPED OVERVIEW 00:00: Intro: “ New Lease on Life” 06:37: Delegate, delete, automate 18:39: Vision, ikigai, avoid burnout 27:12: Leveraging storytelling VALUABLE RESOURCES Our Best Guides, Frameworks, and Templates—For Our flagship DIDACT Framework: https://sys.academy/guides LINKS TO CONNECT WITH THE GUEST Website: https://brightmindcg.com Jevon’s Linktree: https://linktr.ee/jevonspeaks ABOUT THE GUEST Jevon Wooden is a sought-after speaker and business coach who has helped hundreds of small business owners design a life and business they don't need a vacation from. His insights have been featured in major publications like Forbes, Fast Company, and Entrepreneur. LINKS TO CONNECT WITH THE HOST Podcast: https://www.systemizeyoursuccess.com Website: https://systemsandoutsourcing.com/ Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 TikTok: https://www.tiktok.com/@drsteveday42 ABOUT THE HOST Steve moved to Sweden in 2015 and transformed how he ran his businesses—switching to a fully remote model. A former NHS doctor, with a background in computing and property investing, he now helps overwhelmed business owners systemise and outsource effectively. Through his courses and coaching, Steve teaches how to automate operations and work with affordable virtual assistants, freeing up time and increasing profits. He runs his UK-based businesses remotely with support from a team of UK and Filipino VAs, and is passionate about helping others build scalable, stress-free companies using smart systems and virtual support. This Podcast has been brought to you by Disruptive Media https://disruptivemedia.co.uk/
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SYS 205: Elevate Your Sales Game: Insights from Hospitality to High-Level Deals with Neil Rogers, Co-founder of Positive Activity
Dec 26, 202400:51:07Tap to summarize🎙 In this episode of the Systemize Your Success podcast, Dr Steve Day interviews Neil Rogers, co-founder of Positive Activity and author of Bar Tips: Everything I Needed to Know in Sales I Learned Behind the Bar. Neil shares his unique journey from working in hospitality to becoming a sales expert, offering valuable sales strategy tips and emphasising the importance of mindset training and personal development. He introduces his 11-step Positive Activity process, which includes practical tips for entrepreneurs on leveraging simple yet effective strategies to enhance their sales techniques and business development. Additionally, listeners will gain insights into the significance of consistency, the power of appreciation practices, and the value of building genuine relationships in sales. Neil's engaging anecdotes and practical advice aim to inspire entrepreneurs to take actionable steps toward success while maintaining a positive mindset. KEY TAKEAWAYS 💡 Mindset Matters: Starting each day with a positive mindset through practices like journaling and appreciation can significantly impact productivity and creativity. Reflecting on what you appreciate helps set a positive tone for the day. 💡 Consistency is Key: Implementing a consistent routine, such as a 90-day personal or professional development plan, can lead to substantial improvements over time. Small, incremental changes can yield significant results. 💡 The Power of Personal Connection: Building relationships through in-person interactions and follow-ups is crucial in sales. Additionally, being present in various social settings and engaging with potential clients can create business opportunities. 💡 Effective Communication: Listening to clients and understanding their needs is essential. Moreover, tailoring your approach based on their feedback and being open to their requirements can lead to successful outcomes. 💡 Tenacity Over Persistence: While persistence is important, being tenacious—combining persistence with creativity and adaptability—can lead to better sales and business development results. Finding unique ways to connect with clients can set you apart. BEST MOMENTS 11:33 - 💬 “What you appreciate appreciates.” - Neil Rogers 25:59 - 💬 “One thing that I know to be true is the more systemised anything is, the better it is.” - Steve Day 28:17 - 💬 “Show up wherever people gather and don't be over salesy, but make some sort of contact with them.” - Neil Rogers 32:24 - 💬 “If you're in small business, you're in business, you have to be out there. You have to be in touch with people. And then you have to do the all-important follow-up.” - Neil Rogers 43:58 - 💬 “Get involved as much as you can, to be part of the solution and not just be the problem.” - Neil Rogers TIMESTAMPED OVERVIEW 00:00 Introduction to a hospitality industry expert. 03:39 Listen, respect time, punctuality, teamwork, be early. 08:35 Avoid debates with clients; focus on solutions. 12:47 Journaling and positivity improve special needs navigation. 15:24 Reflecting on the Four Agreements' principles daily. 18:29 Use spreadsheets for tracking contacts and referrals. 20:13 Stick to process; embrace mindfulness, creativity, and persistence. 26:15 Tips for overcoming sales call anxiety. 27:37 Combine tech skills with personal networking effectively. 30:31 Timing, over-delivery, referral ask lead to success. 34:59 Timing is crucial; unexpected messages can matter. 37:05 Understand needs, be receptive, listen, and adapt sales. VALUABLE RESOURCES Steve Day: Free access to our flagship DIDACT Framework LINKS TO CONNECT WITH THE GUEST Website: https://www.positiveactivity.net/ LinkedIn: https://www.linkedin.com/in/neil-p-rogers-cas-68a4a22/ Instagram: https://www.instagram.com/authorneilrogers/ TikTok: https://www.tiktok.com/@authorneilrogers Facebook: https://www.facebook.com/authorneilrogers YouTube: https://www.youtube.com/channel/UC6C_rB34QvfPpZkB67fzkqQ Twitter: https://twitter.com/NeilRogersTips ABOUT THE GUEST Our guest, Neil Rogers, is a bartender turned multimillion-dollar salesman and entrepreneur. As the father of an Autistic Man, he is a Special Needs Advocate. Here’s Neil Rogers, who began his journey pouring drinks in Boston while navigating through college. Drawing on his deep roots in hospitality, he has since built a remarkable 37-year award-winning career in sales. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners feel overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.
Transcribe →SYS 204: Unlocking Authenticity: How Embracing Your True Self Can Skyrocket Business Success - Interview with Judy Weber, Founder of Judy Weber Co
Dec 19, 202400:34:03Tap to summarize🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes Judy Weber, a former trial lawyer turned renowned Christian business coach and scaling strategist for women entrepreneurs. Judy shares her inspiring journey from humble beginnings to becoming a successful coach, emphasising the importance of faith, mindset and authenticity in achieving business success. She introduces her “Joyful Scaling Method,” which focuses on three key strategies: breakthrough, operations, and profit, designed to help entrepreneurs scale their businesses while maintaining joy in their work. Listeners will gain valuable insights into overcoming common obstacles, the significance of community, and practical steps to identify and delegate tasks effectively. This episode is a must-listen for anyone looking to elevate their business while staying true to their calling. KEY TAKEAWAYS 💡 Mindset Matters: Mindset heavily influences business success. Therefore, examining and adjusting your thoughts to align with your goals is essential, as every strategy will only work if your mindset is right. 💡 Joyful Scaling Method: This method consists of three key strategies: Breakthrough Strategy (focusing on marketing and sales processes), Operations Strategy (emphasising team dynamics, standard operating procedures, and automation), and Profit Strategy (analysing financials and client results). 💡 Identify Your Best Client: It is crucial to understand and define your ideal client. Knowing their specific needs and challenges allows for more targeted marketing and communication, significantly enhancing engagement and conversion. 💡 Community and Support: Building a supportive community is vital for entrepreneurs, especially women. Moreover, sharing experiences and challenges with like-minded individuals can encourage and hold them accountable, making the entrepreneurial journey less lonely. 💡 Delegate Effectively: Utilize the Dream Team protocol to assess tasks and determine which should be delegated. Specifically, this involves categorising tasks into CEO-level activities, those that should be delegated, and those that can be kept based on personal preference and time management. BEST MOMENTS 07:39 - 💬 “For me, faith is in Christ. For others, it may be in something else, but I will tell you this, if you don't believe in yourself, in you, like, this is my calling, you're just not going to make it.” - Judy Weber 09:32 - 💬 “Success is the result of who you believe yourself to be, and that we don't get what we want, we get who we are.” - Judy Weber 23:41 - 💬 “We need to find what I call the corner of the market where you own it.” - Judy Weber 25:02 - 💬 “The challenges that you've had, the experience you've had, that is what makes you unique, and also puts you in a pool of one.” - Steve Day 26:44 - 💬 “Understanding that fundamental that the way you react to things is so out of your control. Unless you realise that and then put things in place to change the way you react, then life's really difficult, and business is really difficult.” - Steve Day 32:07 - 💬 “Success is really walking in your calling.” - Judy Weber TIMESTAMPED OVERVIEW 00:00 Launched coaching business after confronting embarrassment. 06:40 Women are self-critical; they need support from women. 07:51 Faith transcends religion; belief in self matters. 12:56 Joyful scaling: breakthrough, operations, profit strategies. 14:23 Team, SOPs, automation, operations, profit strategy. 17:02 Decide quickly: Keep or remove tasks. 21:15 Embrace challenges; they lead to breakthroughs. 23:30 Identify uniqueness, challenge conventional wisdom, and differentiate approach. 26:07 Reprogramming mind through self-reflection and methods. 32:18 Success is fulfilling and sharing your calling. VALUABLE RESOURCES Steve Day: Free access to our flagship DIDACT Framework Judy Weber: Make Bold Offers Challenge: https://www.judyweber.co/makeboldoffers LINKS TO CONNECT WITH THE GUEST Website: http://judyweber.co Podcast: https://www.judyweber.co/podcast Instagram: https://www.instagram.com/judyweberco/ LinkedIn: https://www.linkedin.com/in/judyweberco/ Facebook: https://www.facebook.com/judyweberco YouTube: https://www.youtube.com/c/joyfulscalingforfemaleceos ABOUT THE GUEST Judy Weber is a former trial lawyer and C-suite executive. She is a renowned Christian business coach and scaling strategist for women entrepreneurs. As the host of the "Joyful Business" podcast, she inspires entrepreneurs to pursue miraculous results through faith-fueled thought modelling. Judy’s mission is to normalise miraculous outcomes for entrepreneurs, emphasising that success is inevitable when one operates from a place of calm, confidence, and certainty. She teaches her clients to think strategically and win, integrating her legal expertise with her faith-driven approach to entrepreneurship. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners feel overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.
Transcribe →SYS 203: Achieve Balance: Systems and Accountability for CEO Success - Tobey Wyatt's Insights, Founder of Motherlode Consulting
Dec 12, 202400:57:49Tap to summarize🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes business operations expert Tobey Wyatt, who shares her insights on navigating the complexities of entrepreneurship while managing ADHD. Tobey discusses her journey with ADHD, emphasising the importance of understanding energy expenditure rather than capability. The conversation delves into the significance of creating safe, judgment-free spaces for leaders to express their frustrations and the necessity of effective task and time management. Tobey highlights the curb-cut effect, illustrating how solutions for specific challenges can benefit a broader audience. The episode also explores the nuances of ambition, addressing the internal struggles many face when pursuing success and the importance of balancing ambition with empathy for others. Tune in for practical strategies and thought-provoking insights that can help entrepreneurs thrive amidst chaos. KEY TAKEAWAYS 💡 Understanding ADHD and Neurodivergence: The discussion highlights the importance of recognising ADHD not as a capability problem but as a different way of processing information and energy. This perspective can help individuals understand their unique challenges and strengths. 💡Creating Safe Spaces for Communication: Establishing a judgment-free environment is crucial for effective leadership. Leaders should foster open communication where team members feel safe to express frustrations and challenges without fear of repercussions. 💡The Importance of Systems and Accountability: Business owners need to implement systems for task and time management. Having an accountability partner, such as a Chief of Staff or an operations expert, can help maintain focus on these systems and improve overall efficiency. 💡The Curb Cut Effect: Solutions designed for specific groups, such as those with disabilities, often benefit a wider audience. This principle encourages leaders to consider how addressing the needs of one individual can create positive changes for the entire team. 💡Ambition and Its Dual Nature: Ambition itself is not inherently negative; rather, it is the intent and methods used to pursue that ambition that can lead to destructive outcomes. Leaders should nurture their ambition while being mindful of their pursuit's impact on others. BEST MOMENTS 05:10 - 💬 “I think we have mislabeled so much of ADHD as a capability or a capacity problem. Like if you have ADHD, you're not capable of, or you're going to have a really big problem with...” - Tobey Wyatt 09:53 - 💬 “Once we become aware of it and we can make choices based on our energy expenditures or inputs, then the world becomes so much better.” - Tobey Wyatt 10:16 - 💬 “One thing I truly believe is that the biggest challenges we face on a consistent basis are often the source of our greatest superpowers later in life.” - Steve Day 17:20 - 💬 “Most bad behaviour, most overreactions, and most responses that just don't feel good to other people are not driven from a place of, you know, I want to be mean, or I want to be hurtful...” - Tobey Wyatt 35:41 - 💬 “The solutions that work for a marginalised group or a group that struggles with some sort of very specific things very often helps the mass population or a lot more people than the solution was necessarily intended for.” - Tobey Wyatt 45:58 - 💬 “It's not the ambition in and of itself that was the destructive force. There are two things about ambition that can be destructive. One is what you're ambitious about...” - Tobey Wyatt TIMESTAMPED OVERVIEW 00:00 Tobey: Expert in operations, ADHD, mother, entrepreneur. 05:28 Achieving tasks drains energy significantly for neurodivergent. 07:42 Introverts and extroverts: sources and expenditure of energy. 12:55 Leadership emotional support: lacking and critically important. 18:55 Judgment-free space for open, productive communication. 22:50 Passionate about structured systems from personal struggles. 25:28 Business operations: often overlooked, crucial for success. 30:16 Task switching disrupts our brain's processing abilities. 34:59 Curve cuts benefit everyone, not just wheelchairs. 41:25 CEO success offers choices others may lack. 45:18 Ambition can be a positive or destructive force. 46:27 Ambition's impact depends on goals and methods. VALUABLE RESOURCES Steve Day: Free access to our flagship DIDACT Framework LINKS TO CONNECT WITH THE GUEST Website: https://www.motherlode.biz LinkedIn: https://www.linkedin.com/in/tobeywyatt ABOUT THE GUEST Tobey is a business operations expert, having been in the head of operations and Chief of Staff roles in organisations from bootstrapped startups to non-profits and global Fortune 50 companies across many industries. Earlier this year, she was diagnosed with ADHD, a mom of 3, including 2 5 & under, and an entrepreneur who has been through a whole lot of "life" over the last many years. Shen now helps Business owners and CEOs who are frustrated at the chaos inside their organisation, poor internal communications, or lack of progress toward goals. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners feel overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.
Transcribe →SYS 202: Eliminating Project Overruns: My SMART Goals and Lead KPI Secret to Staying On Track
Dec 5, 202400:13:36Tap to summarize🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day addresses the common challenge of project overruns and the importance of establishing clear goals and structure to ensure timely completion. He introduces a straightforward two-step process that combines SMART goals with lead and lag KPIs to enhance project management. By sharing his experience with migrating a knowledge base, Steve emphasises the significance of setting specific, measurable, achievable, relevant, and timed objectives while tracking progress through key performance indicators. This episode is a valuable resource for entrepreneurs looking to streamline their projects, maintain team motivation, and ultimately achieve their business goals more effectively. KEY TAKEAWAYS 💡 Importance of Structure in Projects: Establishing clear goals, targets, and KPIs is crucial. It ensures projects are completed on time and keeps team members motivated. 💡 Utilizing SMART Goals: Implementing the SMART criteria (Specific, Measurable, Achievable, Relevant, Timed) helps define project objectives clearly. This makes it easier to track progress and adjust as needed. 💡 Lead and Lag KPIs: Setting lead KPIs (daily or weekly targets) allows for ongoing assessment of project progress. In contrast, lag KPIs measure the outcome, helping to keep the team accountable and motivated. 💡 Data-Driven Adjustments: Regularly reviewing project data enables adjustments to timelines and goals based on actual performance. This ensures that targets remain realistic and achievable. 💡 Prioritization and Accountability: Discussing project metrics in meetings helps prioritise tasks and address delays. It fosters a culture of accountability, ensuring important projects are not sidelined. BEST MOMENTS 05:06 - 💬 “SMART is about defining the project, and you know the results you're expecting and the time it's going to take.” 09:16 - 💬 “I use smart goals when we use them effectively to plan, to adjust based on data, to track that data through using lead KPIs, and then adjust it again throughout the project if needed.” 10:02 - 💬 “When we've got a smart data-driven goal, we can see that, and then they can flag up saying in a very quick meeting, so we have a weekly our company meeting, tell me how you're doing with your KPIs.” TIMESTAMPED OVERVIEW 00:00 Use SMART goals with lead and lag KPIs. 08:42 Adjust project timelines based on realistic assessments. 11:26 Numbers guide projects; improve efficiency and motivation. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners feel overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.
Transcribe →SYS 201: Simplify and Organize for Efficiency: A Systematic Approach to Achieving Business and Life Goals - Interview with Miriam Ortiz Y Pino, Founder of More Than Organized
Nov 28, 202400:49:51Tap to summarize🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day welcomes Miriam Ortiz Y Pino, a simplicity expert and money breakthrough business coach. They delve into the challenges of disorganization and the importance of organizing for efficiency through creating systems that enhance productivity and profitability in both personal and professional lives. Miriam shares her journey from a naturally organized child to a successful entrepreneur, emphasising the significance of understanding the underlying systems behind tools and habits. In addition, listeners will gain practical insights on how to reverse engineer their goals, develop effective habits, and ultimately create a more streamlined and fulfilling existence. Tune in for valuable tips on overcoming organizational obstacles and achieving a balanced life that integrates both joy and productivity. KEY TAKEAWAYS 💡 Understanding Systems Over Tools: It’s essential to grasp the underlying systems that tools, like apps or planners, are meant to support. Otherwise, switching tools without understanding your needs and developing habits can lead to inefficiency. 💡 Incremental Improvements: Achieving organization and productivity is a gradual process. Focus on making small, manageable changes rather than attempting to overhaul everything at once. This approach helps build sustainable habits. 💡 Understanding financial statements and managing paperwork effectively can improve business practices and increase profitability. 💡 Motivation Through Desired Outcomes: Connect tasks to your larger goals to stay motivated in your organization journey. Additionally, understanding the "why" behind your actions can help maintain focus and drive. 💡 Holistic Approach to Life Balance: Instead of striving for a strict work-life balance, aim for an integrated life where work and personal interests align. This allows flexibility and enjoyment in both areas, leading to a more fulfilling existence. BEST MOMENTS 03:00 - 💬 “People aren't born organized, but some of us are born seeking order.” - Miriam Ortiz Y Pino 05:55 - 💬 “Every 10 minutes a day that you waste doing stuff that you shouldn't be doing, that adds up to 40 hours a year in a given working year.” - Steve Day 09:23 - 💬 “It's not about perfection. It's about done. Put it out there, iterate, figure it out next time, improve it.” - Miriam Ortiz Y Pino 30:03 - 💬 “How do you create a life well lived where you have space for the people and the experiences and the ideas in your life?” - Miriam Ortiz Y Pino 41:21 - 💬 “A goal is something you're trying to achieve, some sort of milestone that gets you closer to your desired outcome, which is the aspirational thing you're actually trying to get out of participating with that goal.” - Miriam Ortiz Y Pino TIMESTAMPED OVERVIEW 00:00 Natural organizer developed systems to help families. 04:08 Organized chaos led to business realisation. 09:51 Practical habits for organizing life and time. 13:34 ADHD discovery led to effective coping mechanisms. 17:31 Money archetypes reveal life patterns, including clutter. 21:15 Understanding business basics is crucial for success. 23:15 Five essential systems: money, marketing, people, deliverables, inventory. 28:35 Align work-life, enjoy interconnected living balance. 30:52 Balance work priorities and spontaneous leisure activities. 34:32 Daily routine: Money, marketing, people, creative time. 36:53 Struggling with content, uses assistant for support. 40:02 Simple first steps evolve through many iterations. 44:45 Changing habits is crucial for a lasting organization. VALUABLE RESOURCES Steve Day: Free access to our flagship DIDACT Framework Miriam Ortiz Y Pino: One-Minute Mail Solution: https://www.morethanorganized.net/oneminutemail LINKS TO CONNECT WITH THE GUEST Website: https://www.morethanorganized.net LinkedIn: https://www.linkedin.com/in/miriamortizypino/ Facebook: https://www.facebook.com/morethanorganized/ Instagram: https://www.instagram.com/moypmto/ YouTube: https://www.youtube.com/user/MorethanOrganized Pinterest: https://www.pinterest.com/moypmto ABOUT THE GUEST Miriam Ortiz Y Pino is a Simplicity Expert & Money Breakthrough Business Coach. She’s also an Entrepreneur, Writer, and the Creator of The Streamlined Solution. She works with entrepreneurs and other busy, creative people to create environments that promote control, freedom, and wealth through organization. Additionally, Miriam holds certificates in Workplace Productivity, Residential Organizing, Courageous Coaching Methods, Fire Starter Sessions, Sacred Money Archetypes and Money Breakthrough Business Coaching. She is a Golden Circle NAPO member and an NAPO University instructor. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners feel overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.
Transcribe →SYS 200: Beyond the Hustle: How Systems Can Scale Your Business - Interview with Celi Arias, Founder of The Grown Ass Business
Nov 21, 202400:45:47Tap to summarize🎙 Dr Steve Day was joined by Celi Arias, the CEO and founder of The Grown Ass Business, in this episode. Celi shares her journey from a young entrepreneur to a successful operations consultant and business coach, emphasising the importance of systemizing business growth. She discusses the challenges entrepreneurs face, particularly the feeling of wearing multiple hats and the overwhelm that comes with it. Celi also introduces her unique methodology, which focuses on five key growth systems that help entrepreneurs streamline their operations and achieve predictable growth. Throughout the conversation, they explore the significance of understanding product-market fit, the role of accountability in implementing systems, and how to create a business that allows for both success and personal fulfilment. Tune in for valuable insights on leveraging systems to break free from revenue plateaus and burnout. KEY TAKEAWAYS 💡 Importance of Systemization: Successful businesses often move beyond the founder's creative whims by implementing systems and operations that streamline processes. As a result, they achieve predictable and sustainable growth. 💡 Understanding Key Growth Metrics: Entrepreneurs should identify the minimum viable metrics and tools for each department, such as marketing, sales, and finance. This will help them manage their business and drive growth without feeling overwhelmed. 💡 Product Market Fit: Businesses must understand their product market fit before investing in marketing campaigns. This includes pricing, messaging, and target audience. Otherwise, they risk wasting resources on ineffective strategies. 💡 Accountability and Consistency: Regular check-ins and accountability measures help entrepreneurs stay focused on their goals. Additionally, they ensure progress, even amidst the chaos of running a business. 💡 Lifelong Learning and Adaptation: Continuous learning and adapting systems to fit business needs are crucial for success. Additionally, entrepreneurs should embrace simplicity. They must focus on actionable steps instead of getting lost in complexity. BEST MOMENTS 02:43 - 💬 “The businesses that do really well are the ones that start to really systematize certain operations in the business.” - Celi Arias 04:28 - 💬 “If you really start to operationalize and systematize things, it makes things easier.” - Celi Arias 06:30 - 💬 “You should always be engineering your business for growth.” - Celi Arias 24:11 - 💬 “It takes some time to adapt to a new way of doing and being and thinking.” - Celi Arias 36:53 - 💬 “There is a time and a place for complexity, and it is not for capturing ideas and organising yourself.” - Steve Day TIMESTAMPED OVERVIEW 00:00 Success requires systemizing operations, not whims. 04:57 Challenged to systemize growth, became a growth-focused consultant. 08:15 Systems intimidate, simplicity annoys, yet it works. 10:48 Master dashboard simplifies key roles for business growth. 14:10 Focus on growth, not just marketing expenses. 17:54 Executing plans is harder than learning them. 21:14 Break the cycle: Focus on meaningful goals. 25:56 Clients succeed by implementing operational systems. 28:50 Traction and E Myth transformed my business mindset. 32:33 Distill concepts for practical, actionable learning. 35:52 Notes app organises content ideas effectively now. 37:21 Binaural beats enhance focus, meditation, and productivity. 41:33 Consistency and systems improve life and business. VALUABLE RESOURCES Steve Day: Free access to our flagship DIDACT Framework Celi Arias: My GAB Method on my website: https://grownassbusiness.com/ LINKS TO CONNECT WITH THE GUEST LinkedIn: https://www.linkedin.com/in/celiarias/ Instagram: https://www.instagram.com/celigrowsbusiness/ ABOUT THE GUEST Celi Arias is the CEO and Founder of The Grown Ass Business™, where she empowers entrepreneurs to break free from revenue plateaus and burnout by teaching them to manage their ventures as a whole ecosystem. In addition, the Upside recognised her as a top Coach in 2024. Having grown multiple 7-figure businesses, Celi draws from her diverse background and extensive education to help entrepreneurs scale their businesses to seven figures and beyond. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners feel overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.
Transcribe →SYS 199: Why We Use Fathom AI Notetaker: Pro Tips to Maximise Value and Minimise Cost
Nov 14, 202400:15:19Tap to summarize🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day explores the Fathom AI Notetaker. He details why it has become the preferred choice for his business over other alternatives. Additionally, he discusses the essential role of AI note-taking apps in enhancing productivity and communication within teams, highlighting Fathom's impressive free version and affordable premium features. Listeners will learn how to maximise the app's capabilities, including unlimited storage, real-time highlights, and seamless integration with tools like Slack and Zapier. Steve also shares insights on how to efficiently manage meeting notes and action points, making it easier for teams to access important information. So, tune in to discover how Fathom can transform your business meetings and improve collaboration. KEY TAKEAWAYS 💡 Fathom as the Preferred AI Note-Taking App: Fathom was chosen over other AI note-taking apps because of its impressive features. It offers a robust free version and a reasonably priced premium version. The premium version includes additional team functionalities. 💡 Enhanced Meeting Management: Using Fathom helps businesses efficiently summarise meetings. Additionally, it features clickable timestamps and action points. This makes it easier for team members to revisit important discussions without sifting through lengthy recordings. 💡 Unlimited Free Storage: Fathom provides unlimited storage for meeting recordings at no cost. This eliminates the need for businesses to use other storage solutions. For example, Google Drive can quickly fill up. 💡 Real-Time Highlighting Feature: Fathom includes a unique feature for capturing highlights during meetings in real-time. Users can share these highlights via Slack or save them for later use. This ensures that important moments are not forgotten. 💡 Integration with Zapier: Upgrading to the premium version enables integration with Zapier. This allows users to automate sharing meeting summaries and highlights. They can share across various platforms, such as Google Docs and Asana. This enhances team collaboration and accessibility. BEST MOMENTS 00:51 - 💬 “We’ve settled on Fathom because of some of its amazing features. The fact that the free version is absolutely awesome.” 03:31 - 💬 “And because it's transcribed, you can actually search the transcript as well to find any instance of a keyword or a phrase that was said. So it's really easy to actually go back to the exact point that you want.” 11:04 - 💬 “It helps me with my incredibly forgetful brain because I can go back and find stuff just by remembering what it was about.” TIMESTAMPED OVERVIEW 00:00 AI note-taking app improves meeting recall efficiency. 03:41 Fathom offers free unlimited meeting storage online. 09:18 Zap enhances meeting organisation, access, and summaries efficiently. 10:32 Fathom enhances meeting recall, search, and sharing. VALUABLE RESOURCES Affiliates Links: https://sys.academy/tools LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners feel overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.
Transcribe →SYS 198: The Crucial Role of Emotional Intelligence in Effective Business Management and Leadership - Interview with Dr. Robin Hills, Director of Ei4change
Nov 7, 202400:46:59Tap to summarize🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day engages in a thought-provoking conversation with Dr. Robin Hills, a renowned business psychologist and expert in emotional intelligence. They explore emotional intelligence's profound impact on business owners, leaders, and managers, enhancing performance, relationships, and overall job satisfaction. Robin emphasises the importance of understanding emotions in decision-making and the necessity of empathy in client interactions. The discussion also touches on the relevance of mindfulness in improving productivity and the unique human qualities that artificial intelligence cannot replicate. Listeners will gain valuable insights into leveraging emotional intelligence to foster better communication, leadership, and, ultimately, a more fulfilling work environment. KEY TAKEAWAYS 💡 Definition of Emotional Intelligence: Emotional intelligence is being smart with your feelings, combining thinking and emotions to make authentic decisions and build quality relationships. 💡 Importance for Business Owners: Recognizing and understanding emotions is crucial for business owners, as emotions underpin decision-making, learning, and overall human experience. This awareness can lead to better client relationships and improved business outcomes. 💡 Empathy in Client Interactions: Empathy is essential for understanding clients' emotions and needs. Moreover, by stepping into their shoes and seeing situations from their perspective, business owners can foster better relationships and enhance service delivery. 💡 Mindfulness and Presence: Mindfulness involves being present and focused on the current moment, which can improve communication and decision-making. Additionally, it allows individuals to recognise their limitations and seek input from others, enhancing collaboration and understanding. 💡 Complementing Artificial Intelligence: Emotional intelligence is a vital human skill that complements artificial intelligence. While AI can handle data and automate tasks, it lacks the ability to understand and respond to human emotions, making emotional intelligence increasingly important in business and leadership. BEST MOMENTS 04:16 - 💬 “It's being smart with your feelings. It's the way in which you combine your thinking with your feelings in order to make good, authentic decisions and build up quality relationships with a view to taking action.” - Robin Hills 10:41 - 💬 “What we've got to do is to remember, particularly when we're working with clients, and everybody is a client, that it's more about them. It's about fulfilling their needs rather than fulfilling my needs.” - Robin Hills 17:53 - 💬 “Most people think of mindfulness as going into some sort of trance and sitting around with just sticks and going home, and mindfulness is not it's being very much in the present moment and focusing and concentrating on what you're doing in the present moment.” - Robin Hills 26:45 - 💬 “Emotional intelligence gives us the ability to innovate, to be creative, to be artistic, to be compassionate, to be empathetic, to be a leader. And all of these things are going to be vital for the future.” - Robin Hills TIMESTAMPED OVERVIEW 00:00 Improve business success with emotional intelligence insights. 05:49 Discussing client compatibility and emotional perception differences. 09:15 Empathy is hindered by emotional reactions. 12:04 Align message with client's focus and priorities. 13:58 Marketing challenges: audience understanding and message reception. 19:23 Embrace awareness and humility in leadership focus. 20:47 ADHD discovery became both a strength and a challenge. 23:43 Everyone exists uniquely on their spectrum. 28:42 AI can't replicate human emotional connection. 32:44 Emotional responses are shaped by hormones, environment, and experiences. 35:47 Provides online emotional intelligence training and courses. 37:34 Conflict, communication, confidence, guidance, recruitment, organisational fit. 44:59 Embrace mistakes; grow through experience and adaptation. VALUABLE RESOURCES Ei4Change Courses: https://emotional.intelligence.courses LINKS TO CONNECT WITH THE GUEST Website: https://ei4change.com LinkedIn Profile: https://www.linkedin.com/in/robinhills/ LinkedIn Page: https://www.linkedin.com/company/ei4change/ Facebook: https://www.facebook.com/EI4Change/ Twitter: https://twitter.com/Ei4Change Instagram: https://www.instagram.com/ei4change/ YouTube: https://www.youtube.com/channel/UCBBxGskYxL0wnRfuyz_wHZA/feed ABOUT THE GUEST Dr. Robin Hills is a business psychologist and the director of ‘Ei4Change,’ a company specialising in emotional intelligence for change. He has taught and empowered over 400,000 people. He has been recognised with multiple awards, including "International Impact Company of the Year" by Dotcom Magazine and "Best Transformative Emotional Intelligence Coach" by The CIO Times. In early 2024, Robin was presented with an Honorary Doctorate in Advanced Studies in Psychology for his contributions to emotional intelligence training. LINKS TO CONNECT WITH THE HOST Website: https://www.systemizeyoursuccess.com Facebook Group: https://facebook.com/groups/systemsandoutsourcing/ LinkedIn: https://linkedin.com/company/systemsandoutsourcing/ Instagram: https://instagram.com/systems_and_outsourcing/ YouTube: https://youtube.com/@drsteveday42 ABOUT THE HOST Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants. Most business owners feel overwhelmed because they don’t know how to create systems or get the right help. Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.
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